Official UK procurement notice
Servicing & Maintenance of Fire Suppression Systems Framework Agreement
Authority: South Ayrshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionServicing & Maintenance of Fire Suppression Systems Framework Agreement
- Recurrence: Yes – September 2030
CPV: Repair and maintenance services of firefighting equipment · Sprinkler systems
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Servicing & Maintenance of Mains/Pump Fed Sprinkler systems in Domestic/Residential PropertiesRenewal
South Ayrshire Council (The Council) has a requirement to establish a multi provider, multi-lot Framework Agreement for Servicing and Maintenance of Fire Suppression Systems in Domestic & Non-Domestic Properties.
The Council intends to establish a multi-lot Framework Agreement. The requirement of this Framework Agreement is split into two (2) lots as follows:
Lot 1 – Servicing & Maintenance of Mains/Pump Fed Sprinkler systems in Domestic/Residential Properties
Lot 2 – Servicing & Maintenance of Mains fed ICO Water mist Sprinkler systems in Domestic/Residential Properties
The Council intends to appoint one (1) provider per lot. Tenderers can bid for one (1) or both lots if they have the relevant experience and capacity to deliver the services and subject to having necessary accreditation required.
Lot #2Servicing & Maintenance of Mains fed ICO Water mist Sprinkler systems in Domestic/Residential PropertiesRenewal
South Ayrshire Council (The Council) has a requirement to establish a multi provider, multi-lot Framework Agreement for Servicing and Maintenance of Fire Suppression Systems in Domestic & Non-Domestic Properties.
The Council intends to establish a multi-lot Framework Agreement. The requirement of this Framework Agreement is split into two (2) lots as follows:
Lot 1 – Servicing & Maintenance of Mains/Pump Fed Sprinkler systems in Domestic/Residential Properties
Lot 2 – Servicing & Maintenance of Mains fed ICO Water mist Sprinkler systems in Domestic/Residential Properties
The Council intends to appoint one (1) provider per lot. Tenderers can bid for one (1) or both lots if they have the relevant experience and capacity to deliver the services and subject to having necessary accreditation required.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 20
- Price: 80
- Suitability
It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently concluded Framework Agreement, the accreditations indicated below:
For all Lots:
Tenderers must be accredited to:
British Automatic Fire Sprinkler Association (BAFSA)
Fire Protection Association (FPA)
Residential Sprinkler Association
For Lot 2 – Servicing & Maintenance of Mains fed ICO Water mist Sprinkler systems in Domestic/Residential Properties:
IFC Certification or equivalent certification for servicing and maintaining Water Mist Sprinklers
Evidence for this requirement will be requested at the “Request For Documentation” Stage.
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “Servicing & Maintenance of Fire Suppression Systems Framework Agreement” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How South Ayrshire Council buys Repair and maintenance services of measuring, testing and checking apparatus (CPV 5041), and who usually turns up
South Ayrshire Council’s published record next to the market for the same work. Compared with other frameworks and DPS only. Whole-market view: Repair and maintenance services of measuring, testing and checking apparatus (CPV 5041) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Scotland.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 57 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid11% / 11%
2–341% / 31%
4–615% / 23%
7+33% / 35%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS: the price is set later, on each call-off.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Servicing & Maintenance of Mains/Pump Fed Sprinkler systems in Domestic/Residential PropertiesCPV 5041Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–35%
4–66%
7+87%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Motus CommercialsWorked for this buyer | Provision of a Fleet Maintenance Servicenotice published Dec 2024 | Light Commercial Vehicles and Cars (LCV’s and Cars) | — | Similar wording and category |
| Richard Irvin FM LimitedWorked for this buyer | CE-49-26 - Measured Term Contract (MTC) for Planned, Reactive Servicing & Maintenance of Gas, Oil, Biomass, LPG Boilers inc Associated Partsnotice published Sept 2026 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Motus CommercialsLarge | £10m6 awards in 36m · last 3 months ago | 4 live · £2.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
| £8.9m12 awards in 36m · last 1 month ago | 1 live · £412k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 20% below n=6 | |
| £13m10 awards in 36m · last 6 months ago | 2 live · £1.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 26% below n=6 | |
| £6.5m14 awards in 36m · last 5 months ago | 3 live · £3.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=10 | |
| £5.4m2 awards in 36m · last 12 months ago | None on file | 13% above n=1 |
Lot #2Servicing & Maintenance of Mains fed ICO Water mist Sprinkler systems in Domestic/Residential PropertiesCPV 5041Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–35%
4–66%
7+87%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Motus CommercialsWorked for this buyer | Provision of a Fleet Maintenance Servicenotice published Dec 2024 | Light Commercial Vehicles and Cars (LCV’s and Cars) | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Motus CommercialsLarge | £10m6 awards in 36m · last 3 months ago | 4 live · £2.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
| £3.3m16 awards in 36m · last 3 months ago | 6 live · £3.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=10 | |
| £13m10 awards in 36m · last 6 months ago | 2 live · £1.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 26% below n=6 | |
| £6.5m14 awards in 36m · last 5 months ago | 3 live · £3.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=10 | |
| £5.4m2 awards in 36m · last 12 months ago | None on file | 13% above n=1 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Yes – September 2030
- First published
- 12 Oct 2026, 15:28 BST
- Last source update
- 12 Oct 2026, 15:28 BST
- Award evaluation window
- 16 Nov 2026 – …
- Authority reference
CE-05-26- FTS notice number
2026/S 000-096183- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0785d2Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please refer to Procurement documents
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31566. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Please refer to Procurement documents (SC Ref:845521)
How to participate & submission route
Official notice Apply via Public Contracts Scotland- Requests to participate (first stage)
- —
- Appointment period ends
- 16 Nov 2026, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 16 Nov 2026, 12:00 GMT
Timeline
12 Oct 2026 → 16 Nov 2026 · 3 dates- Notice published15 days ago12 Oct 2026, 15:28 BST
- Today27 Oct 2026
- Admission / appointment period endsin 19 days · period end, not a bid countdown16 Nov 2026, 12:00 GMT
- Bids openedin 19 days16 Nov 2026, 12:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Ayr Sheriff CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria