Official UK procurement notice
Service, Maintenance and Repair of Fire Alarm Systems and Fire Fighting Systems
Authority: London Borough of Hillingdon (Local council)
What is being bought
Published requirement descriptionThe London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing and maintenance of fire systems and fire protection, emergency lighting & safety devices ensuring compliance with all relevant industry, manufacturers and safety standards.
The contract is to include Hillingdon Council's housing stock of over 11,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing and Corporate sites.
The contractor will provide a planned servicing regime and reactive maintenance for repair and replacement to maintain compliance with statutory and regulatory recommendations as well as to undertake small works projects up to an approved
threshold value for the asset types as stipulated.
See tender pack for full details.
CPV: Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£3,780,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
No conditions of participation were published on the notice; check the tender documents.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- Turnover usually expected at this size: about £2,517,701 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How London Borough of Hillingdon buys Repair and maintenance services of measuring, testing and checking apparatus (CPV 5041), and who usually turns up
London Borough of Hillingdon’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Repair and maintenance services of measuring, testing and checking apparatus (CPV 5041) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Greater London.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 103 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 6%
2–317% / 17%
4–633% / 25%
7+50% / 53%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate69% / 40%
Within ±2%22% / 40%
Above estimate9% / 20%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 5041Published estimate£3.8m
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid3%
2–36%
4–616%
7+75%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 5 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£3.2m–£3.4m
Estimate£3.8m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| BSW Heating LtdLive contract | The Servicing, Maintenance and Repairs of Commercial Heating Systemsruns to Jun 2029 | — | £3.4m | Matched as the earlier contract |
| Re-Gen (M&E Services) Ltd.Worked for this buyer | Service, Maintenance and Repair of Fire Alarm Systems and Fire Fighting Systemsnotice published Mar 2022 | — | — | Similar wording and category |
| RJ Lifts Group LtdWorked for this buyer | Passenger Lift Maintenance, Service and Repairs Contractnotice published Dec 2023 | — | — | Similar wording and category |
| Village Heating LimitedWorked for this buyer | The Servicing, Repairs and Maintenance of Gas Fired Heating Installations in Domestic Propertiesnotice published Nov 2023 | — | — | Similar wording and category |
| First Choice Marshalls LtdWorked for this buyer | Repairs, Servicing and Replacement of Commercial & Domestic Appliances - LBHnotice published Nov 2022 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £15m16 awards in 36m · last 2 months ago | 5 live · £14m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=7 | |
| £6.7m9 awards in 36m · last 3 months ago | 3 live · £5.1m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=3 | |
| £1.2m3 awards in 36m · last 3 months ago | 1 live · £749k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 16% below n=2 | |
| £6.4m2 awards in 36m · last 15 months ago | None on file | at estimate n=4 | |
| £7.6m19 awards in 36m · last this month | 10 live · £7.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 3% below n=10 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
What this replaces i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
51% title match.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
51% title match.
A past supplier may not bid again.
The prior contract this notice most likely re-tenders · matched by title and category (51% title match), the holder is not guaranteed to re-bid
The Servicing, Maintenance and Repairs of Commercial Heating Systems — held by BSW Heating Ltd; the published contract ends 30 Jun 2029.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Sept 2026, 11:06 BST
- Last source update
- 14 Oct 2026, 11:22 BST
- Award evaluation window
- Submission end – 14 Jan 2027
- FTS notice number
2026/S 000-096623- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f8e3Find a Tender
- Risks
- Changes to Housing Stock or Corporate Estate
- Legislative and Regulatory Changes
- Changes to Relevant Technical Standards
- Discovery of Previously Unknown Assets
- Asset Condition Risks
- Manufacturer Product Withdrawal or Obsolescence
- Emergency and Major Incident Response
- Building Safety Improvement Programmes
- Changes to Service Demand
- Changes in Occupancy and Building Use
- Digital and Security Requirements
- Supply Chain Disruption
- Building Safety and Fire Risk Assessment Outcomes
- New Developments and Estate Expansion
- Supplier Performance
How to participate & submission route
Official notice Submit via ProContract (Due North)- Requests to participate (first stage)
- —
- Tender submission deadline
- 9 Nov 2026, 13:00 GMT
- Clarification deadline
- —
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
14 Sept 2026 → 11 Mar 2027 · 7 dates- Planning notice published43 days ago14 Sept 2026, 11:06 BST
- Market engagement28 days ago28 Sept 2026, 23:59 BST
Those interested in participating in the market engagement should email: psoward@hillingdon.gov.uk
Please quote "Fire Detection - Market Engagement" in the email title. (Do not include any marketing material)
You will then be sent a short market engagement questionnaire, please then complete and return this by the stated deadline.
We would encourage all interested parties to register for free at
supplierlive.proactisp2p.com ↗ where this opportunity will likely be advertised at time of tender.
Note: Responses will not be evaluated or scored and will not be taken forward into any formal procurement process that may follow.
- Tender notice published13 days ago13 Oct 2026, 14:54 BST
- Next notice expected6 days ago20 Oct 2026, 23:59 BST
- Today26 Oct 2026
- Submission deadlinein 14 days9 Nov 2026, 13:00 GMT
- Award decision expected byin 80 days14 Jan 2027, 23:59 GMT
- Contract startsin 135 days11 Mar 2027
Notice history
7 events · 3 releases on Find a Tender · since 14 Sept 2026- Preliminary market engagement notice published14 Sept 2026, 11:06 BSTUK2
- Tender notice published13 Oct 2026, 14:54 BSTUK4
- Published value updated13 Oct 2026, 14:54 BST
- Status changed to active13 Oct 2026, 14:54 BST
- Procurement method changed13 Oct 2026, 14:54 BST
- Deadline published: 9 Nov 2026, 13:00 GMT13 Oct 2026, 14:54 BST
- Tender notice published14 Oct 2026, 11:22 BSTUK4
Published amendments (1)
Change from buyers portal to supplier portal link now provided
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender