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Find a TenderClosedTender notice
Published 10 Aug 2026, 15:21 BST

Official UK procurement notice

Shared spaces cleaning works scheduled and responsive cleaning over 3 lots

Official notice

Authority: Southdown Housing Association (Housing)

3 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ21)
Published estimate£666,667total for 3 lots · £800,000 inc. VAT
Submissions closed 30 Sept 2026
Lots 3see the lot list below
Contract term 3 yrsends 14 Jan 2030 · up to 13 Jan 2031 with extensions · starts 11 Jan 2027

What is being bought3 lots · detail below

Published requirement description

Procurement of cyclical cleaning services for sites across East and West Sussex including Brighton

  • The authority expects to re-tender this requirement around 1 Oct 2029, 23:59 BST.
  • No preliminary market engagement: Works are not specalised in a way that warrents market engaugement.

CPV: Cleaning services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£666,667 together) · evaluation weights differ by lot
Lot #11 (Brighton)Renewal 3 yrsSMEVCSEPublished value£443,333

Bid for cleaning of sites in Brighton and to the West , please refer to the pricing document for a indicative map

Contract period: 11 Jan 2027 – 14 Jan 2030 (3 yrs) · up to 13 Jan 2031 with extensionsValue: £443,333 exc. VAT · £532,000 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
Extensions: Contract can be extended for a further year should the provison of service meet the required standards
90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Per the tender documents

  • Technical & professional ability

    Per the specification

Lot #22 (Eastbourne)Renewal 3 yrsSMEVCSEPublished value£190,000

Bid for cleaning of sites in Eastbourne and surrounding areas , please refer to the pricing document for a indicative map

Contract period: 11 Jan 2027 – 14 Jan 2030 (3 yrs) · up to 13 Jan 2031 with extensionsValue: £190,000 exc. VAT · £228,000 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
Extensions: Contract can be extended for a further year should the provison of service meet the required standards
90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Per the tender documents

  • Technical & professional ability

    Per the tender documents

Lot #33 (Crawley)Renewal 3 yrsSMEVCSEPublished value£33,333

Bid for cleaning of sites in Crawley and surrounding areas , please refer to the pricing document for a indicative map

Contract period: 11 Jan 2027 – 14 Jan 2030 (3 yrs) · up to 13 Jan 2031 with extensionsValue: £33,333 exc. VAT · £40,000 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
Extensions: Contract can be extended for a further year should the provison of service meet the required standards
90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Per the tender documents

  • Technical & professional ability

    Per the tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · 1 (Brighton)60%40%
2 · 2 (Eastbourne)60%40%
3 · 3 (Crawley)60%40%
Lot distribution rule: Bidders will refer to part 2 of the ITT
What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Oct 2029
First published
10 Aug 2026, 15:21 BST
Last source update
22 Sept 2026, 15:06 BST
Award evaluation window
Submission end – 19 Oct 2026
FTS notice number
2026/S 000-075828
Latest notice
Tender notice (UK4)
Classification (CPV)
Cleaning services
Delivery area
South East (UKJ21)
Official registry OCID
ocds-h6vhtk-06e060 Find a Tender
Contract terms summary

Per Tender Documents Attached

Review and risk notes
Risks

Per Tender documents Attached

How it was run

Official notice
Submission deadline
30 Sept 2026, 17:00 BST
Clarification deadline
30 Sept 2026, 16:59 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

10 Aug 2026 → 11 Jan 2027 · 6 dates
  1. Tender notice published78 days ago
    10 Aug 2026, 15:21 BST
  2. Latest notice published35 days ago
    22 Sept 2026, 15:06 BST
  3. Clarification questions by27 days ago
    30 Sept 2026, 16:59 BST
  4. Submission deadline27 days ago
    30 Sept 2026, 17:00 BST
  5. Award decision expected by8 days ago
    19 Oct 2026, 23:59 BST
  6. Today
    28 Oct 2026
  7. Contract startsin 74 days
    11 Jan 2027

Notice history

12 events · 10 releases on Find a Tender · since 10 Aug 2026
  1. Tender notice published
    10 Aug 2026, 15:21 BST
    UK4
  2. Tender notice published
    19 Aug 2026, 12:14 BST
    UK4
  3. Tender notice published
    7 Sept 2026, 14:02 BST
    UK4
  4. Tender notice published
    7 Sept 2026, 14:24 BST
    UK4
  5. Tender notice published
    10 Sept 2026, 13:33 BST
    UK4
  6. Tender notice published
    10 Sept 2026, 13:48 BST
    UK4
  7. Tender notice published
    10 Sept 2026, 16:20 BST
    UK4
  8. Tender notice published
    14 Sept 2026, 15:37 BST
    UK4
  9. Tender notice published
    14 Sept 2026, 15:42 BST
    UK4
  10. Tender notice published
    16 Sept 2026, 14:55 BST
    UK4
  11. Tender notice published
    17 Sept 2026, 16:29 BST
    UK4
  12. Tender notice published
    22 Sept 2026, 15:06 BST
    UK4
Published amendments (10)

Additional clarifying information added to Document 6 pricing , floorplans for Eastbourne and the Specification changes for Residential Care sites.

Reupload Due to specification document not opening

Reupload of plans for Mayfield Court, Uckfield Wellbeing Centre and Newhaven Wellbeing Centre

Modification to upload document 6 to make document 6 readable and add updated information

Modification to upload document 6 to make document 6 readable and add updated information

Routine re-releases (10)
  • 2026-09: 5 releases · 10 Sept 2026, 14 Sept 2026
  • 2026-08: 2 releases · 10 Aug 2026, 19 Aug 2026

Contracting authority & participating public bodies

Southdown Housing Association

Contracting authorityPublic undertaking GB-MPR: 20755R 2 Bell Lane, Lewes, South East, BN7 1JUContact email

Official documents & specifications (40)

Official links; attachments are not copied

Tender pack and attachments

Show 9 more documents

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
Show 4 more notices
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender

11 further documents are listed in the JSON mirror.