Official UK procurement notice
Short Break Services · UK public procurement notice
Authority: Birmingham City Council (Local council)·Consortium: 2 public authorities
What is being bought7 lots · detail below
Published requirement descriptionBirmingham City Council (BCC) is leading a joint procurement with Birmingham Children’s Trust (BCT) to establish contracts for the provision of Short Break Services. The Services will be for Birmingham City Council and Birmingham Children’s Trust as follows:Contracts with Birmingham City Council;
- Lot 1 – Universal Brokerage
- Lot 2 - Targeted Short BreaksLot 2 is further split into;o Lot 2a: Short Breaks for children with complex needs – 1 o Lot 2b: Short Breaks for children with complex needs – 2 o Lot 2c: Short breaks for children with Autismo Lot 2d: Short breaks for physically disabled children with complex needsContracts with Birmingham Children’s Trust;
- Lot 3 - Specialist Short BreaksLot 3 is split into;o Lot 3a – Intensive Family Support o Lot 3b – Specialist Fostering
CPV: Daycare services for disabled children and young people · Other community, social and personal services · Provision of services to the community · Welfare services for children and young people
Lots and requirements (7)Procurement structure
7 lots · all with a published value (£8,240,575 together)Lot #1Universal BrokeragePublished value£1,871,484
Development of universal short breaks to create inclusive and accessible short breaks for all disabled children in Birmingham. Aims to support community-based providers, address service gaps, facilitate collaboration, and establish a centralised resource for families. Additional information: The contracting authority for this Lot will be Birmingham City Council
Lot #2Targeted Short Breaks - Short Breaks for children with complex needs – 1Published value£912,295
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification. Additional information: The contracting authority for this sub lot will be Birmingham City Council
Lot #3Targeted Short Breaks - Short Breaks for children with complex needs – 2Published value£1,230,401
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification. Additional information: The contracting authority for this sub lot will be Birmingham City Council
Lot #4Targeted Short Breaks - Short breaks for children with AutismPublished value£1,874,778
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification. Additional information: The contracting authority for this sub lot will be Birmingham City Council
Lot #5Targeted Short Breaks - Short breaks for physically disabled children with complex needsPublished value£244,886
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification. Additional information: The contracting authority for this sub lot will be Birmingham City Council
Lot #6Specialist Short Breaks - Intensive Family SupportPublished value£979,870
The contracting authority for this sub lot will be Birmingham Children's Trust.Intensive Family Support: direct work with disabled children, young people, siblings and parents in the home and community at different times including early mornings, after school and weekends over a nominal 6-month period.
Lot #7Specialist Short Breaks - Specialist FosteringPublished value£1,126,860
The contracting authority for this sub lot will be Birmingham Children's Trust.Specialist Fostering: the provision of a city-wide Specialist Fostering Placement Service (day and night-time care) to provide short breaks for families of children and young people (CYP) with complex needs. The service will be delivered overnight, at weekends, during school holidays, and weekdays after school as required (times will be flexible to meet needs of individual families).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Details will be provided in the tender documentation.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Dec 2024, 13:44 GMT
- Last source update
- 4 Dec 2024, 13:44 GMT
- Award evaluation window
- 16 Jan 2025 – …
- Authority reference
P2169- FTS notice number
2024/S 000-039065- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c22dFind a Tender
- Review procedure
N/A
Publisher note: The Services will be for Birmingham City Council and Birmingham Children’s Trust as follows:Contracts with Birmingham City Council;• Lot 1 – Universal Brokerage: Development of universal short breaks to create inclusive and accessible short breaks for all disabled children in Birmingham. Aims to support community-based providers, address service gaps, facilitate collaboration, and establish a centralised resource for families.• Lot 2 - Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification. Lot 2 is further split into;o Lot 2a: Short Breaks for children with complex needs – 1 o Lot 2b: Short Breaks for children with complex needs – 2 o Lot 2c: Short breaks for children with Autismo Lot 2d: Short breaks for physically disabled children with complex needsContracts with Birmingham Children’s Trust;• Lot 3 - Specialist Short Breaks: respite services for children with the most complex needs, requiring formal assessment to access. Lot 3 is split into;o Lot 3a – Intensive Family Support: direct work with disabled children, young people, siblings and parents in the home and community at different times including early mornings, after school and weekends over a nominal 6-month period.o Lot 3b – Specialist Fostering: the provision of a city-wide Specialist Fostering Placement Service (day and night-time care) to provide short breaks for families of children and young people (CYP) with complex needs. The service will be delivered overnight, at weekends, during school holidays, and weekdays after school as required (times will be flexible to meet needs of individual families).The resulting contracts with BCC and BCT will last for 3 years (unless terminated under the terms and conditions of the respective contracts) with the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.Contracts will be awarded to (up to) 8 supplier(s) as follows:• Lot 1:1 supplier for a single brokerage function• Lot 2: Up to 4 suppliers or a consortium of suppliers for the 4 specialisms specified under 2a, 2b, 2c,2d• Lot 3: Up to 2 suppliers for Lot 3a and 1 Supplier for Lot 3bThe Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk Your completed tender submission should be returned by noon on 16th January 2025 via the ‘in-tend’ system https://in-tendhost.co.uk/birminghamcc
How it was run
Official notice- Submission deadline
- 16 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 16 Jan 2025, 12:00 GMT
Timeline
4 Dec 2024 → 16 Jan 2025 · 3 dates- Notice published4 Dec 2024, 13:44 GMT
- Submission deadline16 Jan 2025, 12:00 GMT
- Bids opened16 Jan 2025, 12:00 GMT
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Birmingham Children's TrustContracting authority
Dispute resolution & review bodies
- High Court of JusticeReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria