Official UK procurement notice
Sight testing and dispensing of spectacles to CYP with Special Educational Needs and Disabilities in Special Educational Settings in the West Midlands (6 Lots)
Authority: NHS Birmingham and Solihull Integrated Care Board (Central government)·Consortium: 6 public authorities
What is being bought6 lots · detail below
Published requirement descriptionNHS Arden and Greater East Midlands Commissioning Support Unit (AGCSU) are inviting suitably qualified and experienced providers to deliver Sight testing and dispensing of spectacles to Children and Young People (CYP) with Special Educational Needs and Disabilities (SEND) in Special Educational Settings (SES) within the West Midlands on on behalf of Six (6) Integrated Care Boards (ICBs) across the West Midlands region as listed in section I.1 (who are referred to as the Commissioner(s).<br/><br/>Details of the 6 lots and respective Integrated Care System (ICB) and Contracting Authority across the West Midlands are as follows;<br/><br/>Lot 1 - Birmingham and Solihull ICB<br/><br/>Lot 2 - Black Country ICB<br/><br/>Lot 3 - Coventry and Warwickshire ICB<br/><br/>Lot 4 - Herefordshire and Worcestershire ICB<br/><br/>Lot 5 - Shropshire ,Telford and Wrekin ICB<br/><br/>Lot 6 - Staffordshire and Stoke-on-Trent ICB<br/><br/>The NHS Long Term Plan (2019) set out a commitment to provide sight tests for Children and Young People (CYP) with learning disabilities and autism in residential Special Educational Settings (SES). <br/><br/>While the NHS Long Term Plan commitment related specifically to CYP in residential SES, NHS England – in conjunction with the Department for Health and Social Care (DHSC) – announced on 19 June 2023 that the Sight Testing Service will be extended to day schools. <br/><br/>This Service shall support the statutory duties placed on health commissioners under the Children and Families Act 2014 and the SEND Code of Practice (0–25 years), including the identification of visual needs contributing to Education, Health and Care Plans (EHCPs). <br/><br/>The Commissioner(s) are each looking for Provider(s) to conduct Sight Tests with CYP within SES premises, delivered by a clinical and non-clinical workforce who have been fully trained to work with this cohort of Patients. <br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years (total maximum contract duration 9 years).<br/><br/>A separate General Ophthalmic Additional Services Model Contract - Special Educational Settings will be established with the preferred provider for each Lot.
CPV: Optician services
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£16,253,955 together)Lot #1C. Lot 1 - Birmingham and SolihullPublished value£4,346,730
Approximately 53 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 5,682.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years (total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £482, 970 (£4, 346, 730 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system (Atamis) for this procurement exercise.<br/><br/>You can register your interest for this procurement exercise using the Atamis Health Family Supplier Portal via the 'Find Opportunities' page:<br/><br/>health-family-contract-search.secure.force.com ↗<br/><br/>You can search for the opportunity using the following: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Further information and the Competitive Process documentation can be accessed via Atamis once you have registered your interest in the opportunity and are located in the documents area within the opportunity.<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.
Lot #2D. Lot 2 - Black CountryPublished value£2,889,405
Approximately 45 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 3, 777.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £321, 045 (£2, 889, 405 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system for this procurement exercise.<br/><br/>Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:<br/><br/>health-family-contract-search.secure.force.com ↗<br/><br/>You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.
Lot #3E. Lot 3 - Coventry and WarwickshirePublished value£2,229,210
Approximately 32 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 2, 914.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £247, 690 (£2, 229, 210 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system for this procurement exercise.<br/><br/>Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:<br/><br/>health-family-contract-search.secure.force.com ↗<br/><br/>You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.
Lot #4F. Lot 4 - Herefordshire and WorcestershirePublished value£1,832,175
Approximately 36 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 2, 395.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £203, 575 (£1, 832, 175 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system for this procurement exercise.<br/><br/>Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:<br/><br/>health-family-contract-search.secure.force.com ↗<br/><br/>You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.
Lot #5G. Lot 5 - Shropshire, Telford and WrekinPublished value£1,341,045
Approximately 33 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 1, 753.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £149, 005 (£1, 341, 045 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system for this procurement exercise.<br/><br/>Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:<br/><br/>health-family-contract-search.secure.force.com ↗<br/><br/>You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.
Lot #6H. Lot 6 - Staffordshire and Stoke-on-TrentPublished value£3,615,390
Approximately 67 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 4,726.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £401, 710 (£3, 615, 390 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system for this procurement exercise.<br/><br/>Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:<br/><br/>health-family-contract-search.secure.force.com ↗<br/><br/>You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
As stated in the procurement documents
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Apr 2026, 12:12 BST
- Last source update
- 6 Jul 2026, 16:59 BST
- Award evaluation window
- 27 Jul 2026 – …
- Authority reference
AG25035- FTS notice number
2026/S 000-063362- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06873cFind a Tender
Publisher note: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>This Competitive process will be split into two stages.<br/><br/>The first stage will be based on the Basic Selection Criteria and only providers who pass stage one (1) will be invited to take part in stage two (2) which will be based on Key Criteria in accordance with the Provider Selection Regime.<br/><br/>The Basic Selection Questions are scored on a pass/fail basis, and the award criteria for the Key Criteria Questions are scored on a combination of pass/fail and a 0-5 scoring mechanism, as described below.<br/><br/>Key Criteria 1: Quality and Innovation: 36.50%<br/>Key Criteria 2: Value: 9.00%<br/>Key Criteria 3: Integration, Collaboration and Services Sustainability: 22.50%<br/>Key Criteria 4: Improving Access, Reducing Health Inequalities and Facilitating Choice: 22.00%<br/>Key Criteria 5: Social Value: 10.00%<br/><br/>The evaluation steps for Stage One Basic Selection Criteria are as follows;<br/><br/>Step 1: Preliminary compliance review<br/>Step 2: Evaluation of the Basic Selection Criteria responses (Sections A – L)<br/>Step 2a: Moderation of the Basic Selection Criteria responses (Sections A – L)<br/>Step 2b: Clarification (if required, at Commissioners discretion)<br/>Step 2c: Re-moderation (if required)<br/>Step 2d: Provider notification of evaluation outcome<br/><br/>NOTE only providers who have been notified that they have passed Stage One will be invited to participate in Stage Two.<br/><br/>The evaluation steps for Stage Two Key Criteria are as follows;<br/><br/>Step 1: Preliminary compliance review<br/>Step 2: Evaluation of responses to the Pass/Fail/For Information Key Criteria Questions and Scored Key Criteria Questions <br/>Step 3a: Moderation <br/>Step 3b: Clarification (if required, at Commissioners discretion)<br/>Step 3c: Re-moderation (if required)<br/>Step 4: Provider Notification of Evaluation Outcome<br/><br/>The indicative timeline for the procurement is as follows (PLEASE NOTE this is subject to change at the Commissioners discretion):<br/><br/>Stage One Basic Selection Criteria Period: 6th July 2026 - 27th July 2026<br/>Stage Two Key Selection Criteria Period: 28th August 2026 - 21st September 2026<br/>Contract Award: Early to Mid January 2027<br/>Mobilisation: End January 2027.<br/>Service Commencement: Early to Mid April 2027.<br/><br/>The Contracting Authority will be using an eTendering system (Atamis) for this procurement exercise.<br/><br/>You can register your interest for this procurement exercise using the Atamis Health Family Supplier Portal via the 'Find Opportunities' page:<br/><br/>https://health-family-contract-search.secure.force.com/?searchtype=Projects<br/><br/>You can search for the opportunity using the following: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Further information and the Competitive Process documentation can be accessed via Atamis once you have registered your interest in the opportunity and are located in the documents area within the opportunity.<br/><br/>The Atamis Supplier Portal Help can be accessed via this link - https://suppliersupport.atamis.co.uk/hc/en-gb/sections/4612344115359<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.
How it was run
Official noticeTender documents are also served through a separate tool: https://atamis-1928.my.site.com/s/Welcome ↗
- Submission deadline
- 27 Jul 2026, 10:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 27 Jul 2026, 10:00 BST
Timeline
9 Jun 2026 → 27 Jul 2026 · 4 dates- Next notice expected142 days ago9 Jun 2026, 00:00 BST
- Notice published114 days ago6 Jul 2026, 16:59 BST
- Submission deadline94 days ago27 Jul 2026, 10:00 BST
- Bids opened94 days ago27 Jul 2026, 10:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 6 Jul 2026- Published value published: £16,253,9556 Jul 2026, 16:59 BST
- Status changed to active6 Jul 2026, 16:59 BST
- Procurement method changed6 Jul 2026, 16:59 BST
- Deadline published: 27 Jul 2026, 10:00 BST6 Jul 2026, 16:59 BST
Contracting authority & participating public bodies
6 public bodies on the noticeConsortium members and other public bodies
- NHS Black Country Integrated Care BoardContracting authority
- NHS Coventry and Warwickshire Integrated Care BoardContracting authority
- NHS Herefordshire and Worcestershire Integrated Care BoardContracting authority
- NHS Shropshire, Telford and Wrekin Integrated Care BoardContracting authority
- NHS Staffordshire and Stoke-on-Trent Integrated Care BoardContracting authority
Dispute resolution & review bodies
- NHS Arden and Greater East Midlands Commissioning Support UnitMediation bodyReview contact point
- NHS E Independent patient choice and procurement panelReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria