Official UK procurement notice
Site HV/LV Supplies Maintenance
Authority: THE PIRBRIGHT INSTITUTE (Public body)
What is being bought
Published requirement descriptionThe contract is for a single supplier to provide Site HV/LV Supplies Maintenance - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.
The HV/LV engineers will be reporting and working alongside the Site Electrical Supervisor to perform HV/LV Injection testing and maintenance.
Please note on completion and receipt of a fully compliant and signed Confidentiality Agreement Form (Appendix H ) then Appendix E- Contract Specification Document Site HV/LV Supplies Maintenance will be issued.
CPV: Electric motors, generators and transformers · Electrical machinery, apparatus, equipment and consumables; lighting · Repair and maintenance services · Transformers · Voltage transformers
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Framework period
- 4 yrs from 14 Aug 2025
Published description of the framework
The contract is for a single supplier to provide Site HV/LV Supplies Maintenance - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.
The HV/LV engineers will be reporting and working alongside the Site Electrical Supervisor to perform HV/LV Injection testing and maintenance.
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Price 40% Commercial aspects 10% Technical/Quality aspects 50%
- “Site HV/LV Supplies Maintenance” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jun 2025, 12:26 BST
- Last source update
- 22 Dec 2025, 11:47 GMT
- Authority reference
EMS/HVLVSM25-001- FTS notice number
2025/S 000-034700- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-055285Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Appointment period ends
- 22 Jul 2025, 13:00 BST
- Clarification deadline
- 11 Jul 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Submissions for this tender need to be made via in-tendhost.co.uk/thepirbrightinstitut… ↗ .
Timeline
24 Jun 2025 → 22 Dec 2025 · 5 dates- Tender notice published24 Jun 2025, 12:26 BST
- Clarification questions by11 Jul 2025, 13:00 BST
- Admission / appointment period endsperiod end, not a bid countdown22 Jul 2025, 13:00 BST
- Contract starts14 Aug 2025
- Latest notice published309 days ago22 Dec 2025, 11:47 GMT
Notice history
5 events · 3 releases on Find a Tender · since 24 Jun 2025- Tender notice published24 Jun 2025, 12:26 BSTUK4
- Tender notice published4 Jul 2025, 13:05 BSTUK4
- Deadline moved to 22 Jul 2025, 13:00 BST4 Jul 2025, 13:05 BST+7 days · was 15 Jul 2025, 13:00 BST
- Procurement termination notice published22 Dec 2025, 11:47 GMTUK12
- Status changed to complete22 Dec 2025, 11:47 GMT
Published amendments (1)
Due to unforeseen circumstances the project timeline has been extended. The new version for the ITT and tender related documents can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 3 Nov 2025 | CancelledThe procurement process for Site HV/LV Supplies Maintenance EMS/HVLVSM25-001, Notice identifier: 2025/S 000-037432 originally scheduled to be awarded 30th of July 2025, has been cancelled.This decision has been made due to a need to reassess the scope and requirements that has arisen since the initiation of the tender. As a result, we are unable to proceed at this time. This requirement will be re-tendered, and the opportunity will be advertised in accordance with standard procurement procedures. |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications ITT Pack Site HV/LV Supplies Maintenance can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home . Upon completion of Appendix H- Confidentiality Agreement, the full ITT pack including Appendix E- Contract Specifications will be issued.
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender