Find a TenderCancelledProcurement termination notice
Published 17 Oct 2025, 11:43 BST

Official UK procurement notice

Site Steam Upgrade Project - Principal Contractor & Installation Package

Official notice

Authority: THE PIRBRIGHT INSTITUTE (Public body)

WorksBelow threshold - open competitionBelow thresholdReserved: K02000001
Published estimate£320,000£384,000 inc. VAT
Submissions closed 21 Nov 2025
Contract term 6 moends 9 Jun 2026 · starts 22 Dec 2025

What is being bought

Published requirement description

The purpose of this project is to increase the Institute’s sustainability (both environmental & financial), reduce carbon emissions and safeguard the steam supply to all buildings utilising steam generated at Pirbright.

This will be achieved by a combination of the following three factors:

  • New steam main & condensate recovery system to steam users currently served by the end of life Western Boiler House.
  • Removal of inefficient and end of life Western Boiler house & increasing load on the currently underutilised, efficient, EC1 steam generation plant by 450kWh (585 kg/hr).
  • Upgrading 2 of 4 EC1 steam boilers with burners capable of 10:1 turndown ratio to enable more efficient operation at low production rates during summer months.

Contract Scope

The contract is for a single supplier to act as the Principal Contractor and complete all works as follows:

  • Supporting the Stage 4 design with client nominated designer and Project Manager
  • Supply and Installation of EC1 steam boiler burners (x2).
  • Steam connection & packaged steam – LTHW interface to Engineering workshop
  • Enabling works for new steam & condensate return connections located on EC1 steam distribution and WBH.
  • Supply and installation of steam and condensate equipment.
  • Facilitate installation & commissioning of EC1 boiler burner replacements.
  • Supply and installation of new steam connection & condensate return including all required equipment.
  • Deliver a phased changeover of steam delivery from the WBH to the newly installed connection fed from EC1.
  • Decommission, removal and disposal of WBH and associated redundant equipment.
  • Disconnection and isolation of gas, compressed air and mains water.
  • Commissioning and handover including Project Information Folder (PIF) is provided to the client Project Manager.

CPV: Boiler installation work · Boiler installations · Engineering design services · Heating-system design services · Installation services of steam generators, turbines, compressors and burners · Plant engineering design services · Steam and water pipes · Steam condensers · Steam-generating boilers · Steam-generation plant construction work

The lotProcurement structure

single lot · value published
Lot #1Awarded 6 moPublished value£320,000

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: See ITT pack document Appendix B - Scoring Matrix - Site Steam Upgrade Project - Principal Contractor & Installation Package_V3

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Oct 2025, 11:43 BST
Last source update
7 Jan 2026, 14:06 GMT
FTS notice number
2025/S 000-066245
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Boiler installation workBoiler installationsEngineering design servicesHeating-system design servicesInstallation services of steam generators, turbines, compressors and burnersPlant engineering design servicesSteam and water pipesSteam condensersSteam-generating boilersSteam-generation plant construction work
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05cead Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
21 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Oct 2025 → 7 Jan 2026 · 4 dates
  1. Tender notice published375 days ago
    17 Oct 2025, 11:43 BST
  2. Submission deadline340 days ago
    21 Nov 2025, 12:00 GMT
  3. Contract starts310 days ago
    22 Dec 2025
  4. Latest notice published293 days ago
    7 Jan 2026, 14:06 GMT

Notice history

3 events · 2 releases on Find a Tender · since 17 Oct 2025
  1. Tender notice published
    17 Oct 2025, 11:43 BST
    UK4
  2. Procurement termination notice published
    7 Jan 2026, 14:06 GMT
    UK12
  3. Status changed to complete
    7 Jan 2026, 14:06 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—7 Jan 2025CancelledThe procurement process has been cancelled. This decision has been made due to a need to reassess the scope and budget requirements that has arisen since the initiation of the tender. As a result, we are unable to proceed at this time. This requirement will be re-tendered and the opportunity will be advertised in accordance with standard procurement procedures.

Contracting authority & participating public bodies

THE PIRBRIGHT INSTITUTE

Contracting authorityPublic undertaking GB-COH: 00559784 Pirbright Laboratory Ash Road, Woking, South East, GU24 0NFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsThe ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home. Please note upon receipt of a fully completed, dated and signed pdf version of Appendix H - Confidentiality Agreement returned as an attachment to a correspondence message via the Intend Po…

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender