Official UK procurement notice
Site Steam Upgrade Project - Principal Contractor & Installation Package
Authority: THE PIRBRIGHT INSTITUTE (Public body)
What is being bought
Published requirement descriptionThe purpose of this project is to increase the Institute’s sustainability (both environmental & financial), reduce carbon emissions and safeguard the steam supply to all buildings utilising steam generated at Pirbright.
This will be achieved by a combination of the following three factors:
- New steam main & condensate recovery system to steam users currently served by the end of life Western Boiler House.
- Removal of inefficient and end of life Western Boiler house & increasing load on the currently underutilised, efficient, EC1 steam generation plant by 450kWh (585 kg/hr).
- Upgrading 2 of 4 EC1 steam boilers with burners capable of 10:1 turndown ratio to enable more efficient operation at low production rates during summer months.
Contract Scope
The contract is for a single supplier to act as the Principal Contractor and complete all works as follows:
- Supporting the Stage 4 design with client nominated designer and Project Manager
- Supply and Installation of EC1 steam boiler burners (x2).
- Steam connection & packaged steam – LTHW interface to Engineering workshop
- Enabling works for new steam & condensate return connections located on EC1 steam distribution and WBH.
- Supply and installation of steam and condensate equipment.
- Facilitate installation & commissioning of EC1 boiler burner replacements.
- Supply and installation of new steam connection & condensate return including all required equipment.
- Deliver a phased changeover of steam delivery from the WBH to the newly installed connection fed from EC1.
- Decommission, removal and disposal of WBH and associated redundant equipment.
- Disconnection and isolation of gas, compressed air and mains water.
- Commissioning and handover including Project Information Folder (PIF) is provided to the client Project Manager.
CPV: Boiler installation work · Boiler installations · Engineering design services · Heating-system design services · Installation services of steam generators, turbines, compressors and burners · Plant engineering design services · Steam and water pipes · Steam condensers · Steam-generating boilers · Steam-generation plant construction work
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: See ITT pack document Appendix B - Scoring Matrix - Site Steam Upgrade Project - Principal Contractor & Installation Package_V3
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Oct 2025, 11:43 BST
- Last source update
- 7 Jan 2026, 14:06 GMT
- FTS notice number
2025/S 000-066245- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05ceadFind a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 21 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
17 Oct 2025 → 7 Jan 2026 · 4 dates- Tender notice published375 days ago17 Oct 2025, 11:43 BST
- Submission deadline340 days ago21 Nov 2025, 12:00 GMT
- Contract starts310 days ago22 Dec 2025
- Latest notice published293 days ago7 Jan 2026, 14:06 GMT
Notice history
3 events · 2 releases on Find a Tender · since 17 Oct 2025- Tender notice published17 Oct 2025, 11:43 BSTUK4
- Procurement termination notice published7 Jan 2026, 14:06 GMTUK12
- Status changed to complete7 Jan 2026, 14:06 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 7 Jan 2025 | CancelledThe procurement process has been cancelled. This decision has been made due to a need to reassess the scope and budget requirements that has arisen since the initiation of the tender. As a result, we are unable to proceed at this time. This requirement will be re-tendered and the opportunity will be advertised in accordance with standard procurement procedures. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home. Please note upon receipt of a fully completed, dated and signed pdf version of Appendix H - Confidentiality Agreement returned as an attachment to a correspondence message via the Intend Po…
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender