Find a TenderClosed
Published 11 Apr 2022, 11:06 BST

Official UK procurement notice

South Cambridgeshire District Council- Cambourne Business Park Grounds Maintenance Contract

Official notice

Authority: South Cambridgeshire District Council (Local council)

ServicesOpen procedure
Published estimate£1,000,000exc. VAT
Submissions closed 24 Jun 2022

What is being bought

Published requirement description

In May 2021 SCDC purchased the Business Park, Great Cambourne, Cambourne, Cambridge CB23 6DP, where its Shire Hall main office is located. The site is between only 10 miles from Cambridge and 13 miles from St Neots. And can be found on google maps here: Google Maps.

Following the completion of the purchase, SCDC has gained responsibility for the maintenance and upkeep of the green areas and grounds of the business park. The existing contract has been in place since 2019 and is shortly coming to an end. Therefore, SCDC needs to re-tender the contract and is looking for a suitably qualified and experienced contractor to carry out these grounds maintenance works throughout the year at the Business Park in Cambourne.

If you wish to bid for this contract, please register to our electronic online tendering portal at:

procontract.due-north.com/Advert ↗

  • Recurrence: Approximately 3 to 5 years time.

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Grounds maintenance services

The lotProcurement structure

single lot · value published
Lot #1The ground maintenance involves general labour activities of:RenewalPublished value£1,000,000

The ground maintenance involves general labour activities of:

The grounds maintenance works include a variety of activities such as these general duties:

  • Litter pick
  • Watering grass and trees as required
  • Clearing debris from all bodies of water, maintaining aquatics and keeping reeds in the lakes under control by hand weeding from a boat.
  • Sweeping paths and car parks
  • Daily checks to lake pumps and equipment - notify of any failure for action by others
  • Routine grass cutting and edging including cutting neat circles around all trees in grass
  • Selective weed control to all areas of grass
  • Topping up bark mulch to all areas
  • Checking newt fences
  • Weeding shrubs beds by hand to avoid damaging perennials, lifting out compaction caused by pedestrians, application of fertilizers application of pesticides
  • Minor pruning to keep sight lines and kerb lines clear
  • Pruning all hedges
  • Maintain woodland planting, weeding tubes by hand and the balance by applications of roundup. Checking and removing loose tube, maintaining visibility splays
  • Depot works - there are no facilities on site for yard storage and waste disposal, so all materials, plant and equipment are removed off site each night.
  • Depot works - disposal of waste. All waste, grass cuttings and pruning’s are re-cycled at our Wildmere Farm depot.
  • Strimming banks surrounding future plots
  • Pruning trees at low level to remove all suckers and epicormic growth

At times there will be additional labour needed to undertake as agreed and appropriate:

  • Spraying car parks and hard surfaces with herbicide (3 to 6 times per annum);
  • Ditto with algicide including breedon gravel areas
  • Removal of dead material from car park joints with a pedestrian operated hard bristle sweeping machine and by hand hoeing, collect and remove arising
  • Scarifying and bringing breedon gravel to a tilth, raking out and re-compacting
  • Scarifying lawns including the marketing suite grass and fertilizer application
  • Gritting and snow clearing (in lieu of beating up)
  • Cutting areas of future plots with a 3m cut flail mower (4 times per annum)
  • Formative pruning and removing spent herbaceous growth
  • Pruning avenue trees at high level with Mobile Elevating Work Platform (MEWP).
Delivery: East of England · Cambourne Business Park
Extensions: option to extend for 2 further years · option to extend for 2 further yearsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Approximately 3 to 5 years time.
First published
11 Apr 2022, 11:06 BST
Last source update
24 May 2022, 14:45 BST
Award evaluation window
24 Jun 2022 – …
Authority reference
DN614198
FTS notice number
2022/S 000-014319
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural servicesGrounds maintenance services
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-032c0f Find a Tender
Contract terms
Performance terms

As per the tender documents

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
24 Jun 2022, 13:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
30 days from the deadline
Bids opened
24 Jun 2022, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

24 May 2022 → 24 Jun 2022 · 3 dates
  1. Notice published
    24 May 2022, 14:45 BST
  2. Submission deadline
    24 Jun 2022, 13:00 BST
  3. Bids opened
    24 Jun 2022, 14:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Deadline moved to 24 Jun 2022, 13:00 BST
    24 May 2022, 14:45 BST
    +39 days · was 16 May 2022, 13:00 BST

Contracting authority & participating public bodies

South Cambridgeshire District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services South Cambridgeshire Hall, Cambourne Business Park, Cambourne, East of England, CB23 6EAContact name, email Published organisation website ↗

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria