Find a TenderAwardedContract award notice

Published 2 Dec 2025, 14:52 GMT

Official UK procurement notice

Spectralogic Support and Maintenance 2026 eAuction

Authority: British Film Institute (Charity / VCSE)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableAccelerated

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Repair & Maintenance (50) Delivery: Delivery location not published

Published estimate£450,000≈ £225k / year · £540,000 inc. VAT3.2% below published estimate

Submissions closed 10 Dec 2025awarded 11 Dec 2025

Awarded to Soluble Ltd

Contract term 2 yrsends 18 Apr 2028 · starts 19 Apr 2026

What is being bought

Published requirement description

The BFI National Archive has two SpectraLogic T-950 data tape libraries and two Black Pearl gateway appliances to manage those two data tape libraries. We need to renew the support and maintenance of all four devices, for a 3 year period starting on 19th April 2026.

We require official SpectraGuard Next Business Day On Site Support, not third party support, and require the specific support provision described below, with serial numbers for the devices themselves.

CPV: Computer equipment and supplies · Maintenance and repair of computer equipment · Maintenance and repair of data network equipment · Maintenance and repair of information technology equipment · Maintenance of information technology equipment · Maintenance of microcomputers

The lotProcurement structure

single lot · value published

Lot #1Awarded 2 yrsPublished value£450,000

Contract period: 19 Apr 2026 – 18 Apr 2028 (2 yrs)Value: £450,000 exc. VAT · £540,000 inc. VAT

30200000 Computer equipment and supplies 50312000 Maintenance and repair of computer equipment 50312300 Maintenance and repair of data network equipment 50312410 Maintenance of microcomputers 50312600 Maintenance and repair of information technology equipment 50312610 Maintenance of information technology equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Bid: Cheapest Price

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Light touch regime
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Dec 2025, 14:52 GMT
Last source update: 12 Dec 2025, 11:09 GMT
Award evaluation window: Submission end – 12 Dec 2025
Authority reference: 2025/458
FTS notice number: 2025/S 000-078992
Accelerated: Light touch contract
Latest notice: Contract award notice (UK6)
Classification (CPV): Computer equipment and suppliesMaintenance and repair of computer equipmentMaintenance and repair of data network equipmentMaintenance and repair of information technology equipmentMaintenance of information technology equipmentMaintenance of microcomputers
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05ed1c Find a Tender
Contract terms summary: 30 days

Review and risk notes

Risks: None

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 10 Dec 2025, 16:00 GMT
Clarification deadline: 8 Dec 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/bfi/aspx/Home ↗

Timeline

2 Dec 2025 → 19 Apr 2026 · 7 dates

Tender notice published328 days ago
2 Dec 2025, 14:52 GMT
Clarification questions by322 days ago
8 Dec 2025, 12:00 GMT
Submission deadline320 days ago
10 Dec 2025, 16:00 GMT
Assessment summaries sent320 days ago
11 Dec 2025
Latest notice published318 days ago
12 Dec 2025, 11:09 GMT
Award decision expected by318 days ago
12 Dec 2025, 23:59 GMT
Contract starts191 days ago
19 Apr 2026, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 2 Dec 2025

Tender notice published
2 Dec 2025, 14:52 GMT
UK4
Contract award notice published
12 Dec 2025, 11:09 GMT
UK6
Status changed to complete
12 Dec 2025, 11:09 GMT
Contract signature expected
5 Jan 2026, 23:59 GMT
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £435,4621 award exc. VAT

Bids received 22 from SMEs

Awarded to	Value	Date	Status
Soluble Ltd19 Apr 2026 – 18 Apr 2029	£435,462	11 Dec 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

British Film Institute

Contracting authorityPublic authority - sub-central government GB-CHC: 287780 21 STEPHEN STREET, LONDON, London, W1T 1LNContact email

Bidders & participating suppliers

1 commercial party on the notice

Soluble LtdAwarded supplierGB-COH: 08361122 Cheriton House, Furnace Lane, Lamberhurst, Tunbridge Wells, South East, TN3 8LDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsPlease register here.

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Dec 2025, 11:09 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Dec 2025, 14:52 GMT