Find a TenderAwardedContract award notice

Published 27 Mar 2025, 09:26 GMT

Official UK procurement notice

Spectralogic Support and Maintenance - eAuction

Authority: British Film Institute (Charity / VCSE)

ServicesBelow threshold - open competitionBelow threshold

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Repair & Maintenance (50) Delivery: Delivery location not published

Published estimate£170,000≈ £170k / year · £204,000 inc. VAT1.6% below published estimate

Submissions closed 3 Apr 2025awarded 15 Apr 2025

Awarded to Soluble Ltd

Contract term 1 yrends 19 Apr 2026 · starts 19 Apr 2025

What is being bought

Published requirement description

The BFI National Archive has two SpectraLogic T-950 data tape libraries and two Black Pearl gateway appliances to manage those two data tape libraries. We need to renew the support and maintenance of all four devices, for a 12 month period starting on 19th April 2025.

We require official SpectraGuard Next Business Day On Site Support, not third party support, and require the specific support provision described below, with serial numbers for the devices themselves.

We welcome bids from providers of official SpectraGuard support only, and will confirm all bids with SpectraLogic to ensure the support offer is official. Any bid that is not an official SpectraLogic support will be rejected.

CPV: Computer equipment and supplies · Maintenance and repair of computer equipment · Maintenance and repair of data network equipment · Maintenance and repair of information technology equipment · Maintenance of information technology equipment · Maintenance of microcomputers

The lotProcurement structure

single lot · value published

Lot #1Awarded 1 yrPublished value£170,000

Contract period: 19 Apr 2025 – 19 Apr 2026 (1 yr)Value: £170,000 exc. VAT · £204,000 inc. VAT

30200000 Computer equipment and supplies 50312000 Maintenance and repair of computer equipment 50312300 Maintenance and repair of data network equipment 50312410 Maintenance of microcomputers 50312600 Maintenance and repair of information technology equipment 50312610 Maintenance of information technology equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Following the closure of the auction the bidder that is ranked number 1 (i.e. has submitted the lowest bid) will be awarded the contract.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 27 Mar 2025, 09:26 GMT
Last source update: 28 Apr 2025, 13:06 BST
Authority reference: 2025/427
FTS notice number: 2025/S 000-011447
Latest notice: Contract award notice (UK6)
Classification (CPV): Computer equipment and suppliesMaintenance and repair of computer equipmentMaintenance and repair of data network equipmentMaintenance and repair of information technology equipmentMaintenance of information technology equipmentMaintenance of microcomputers
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-04f93e Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 3 Apr 2025, 17:00 BST
Clarification deadline: 1 Apr 2025, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/bfi/aspx/Tenders/Cur… ↗

Timeline

27 Mar 2025 → 28 Apr 2025 · 5 dates

Tender notice published
27 Mar 2025, 09:26 GMT
Clarification questions by
1 Apr 2025, 13:00 BST
Submission deadline
3 Apr 2025, 17:00 BST
Contract starts
19 Apr 2025
Latest notice published
28 Apr 2025, 13:06 BST

Notice history

4 events · 2 releases on Find a Tender · since 27 Mar 2025

Tender notice published
27 Mar 2025, 09:26 GMT
UK4
Contract award notice published
28 Apr 2025, 13:06 BST
UK6
Status changed to complete
28 Apr 2025, 13:06 BST
Contract signature expected
30 Apr 2025, 00:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £167,3001 award exc. VAT

Bids received 1

Named bidders 1published on the award notice

Awarded to	Value	Date	Status
Soluble Ltd30 Apr 2025 – 21 Apr 2026	£167,300	15 Apr 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 2 at stage one	0	0	—

Who bid

wonSoluble Ltd · South East England

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

British Film Institute

Contracting authorityPublic authority - sub-central government GB-CHC: 287780 21 STEPHEN STREET, LONDON, London, W1T 1LNContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Soluble LtdAwarded supplier Cheriton House Furnace Lane Lamberhurst, Tunbridge Wells, South East, TN3 8LDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsTo take part in this auction, please visit our website, at https://www.in-tendhost.co.uk/bfi/aspx/Tenders/Current , where you will need to register, if you haven't already.

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender28 Apr 2025, 13:06 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Mar 2025, 09:26 GMT