Find a TenderAwarded without competition

Published 9 Feb 2021, 12:29 GMT

Official UK procurement notice

SSAPR18018 Renewal of existing Oracle Business Process Services (BPS) Agreement and Cloud Service Agreements (CSA) and associated ordering documents

Official notice

Authority: UK SHARED BUSINESS SERVICES LIMITED·Consortium: 2 public authorities

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: South West (UKK14)

Budget not disclosedValue not published

Awarded 9 Feb 2021no call for competition

Awarded to Oracle Corporation UK Limited2 awards

What is being bought

Published requirement description

UK SBS provides HR, payroll and finance services to UKRI, BEIS, DIT, INSS and UKSA. The Oracle Business Process Services (BPS) and Cloud Service Agreement (CSA) are software licence subscriptions for HR, Payroll & Finance services. These software licence agreements enables delivery of almost all the shared services which UK SBS delivers. Without them UK SBS would be unable to function until it had procured, configured, tested and rolled out a new HR, Payroll and Finance System. UK SBS, working in collaboration with UKRI & BEIS, will be conducting competitive tender exercise for new Cloud based ERP software services and implementation partner this year (2021). The procurement and implementation of new ERP software platforms and associated business transformation is expected to take in the region of 24 - 30 months to complete. UK SBS has therefore renewed the current BPS & CSA license agreements required to continue to operate the Oracle platforms whilst new software products are competitively tendered and implemented. The extended agreement period will be from June 2021 to May 2023. An uncommitted option of a further 7- month extension to 31st December 2023 will only be used as a contingency in the event of unexpected delays in implementation. The contracting authorities are currently gathering requirements for the replacement HR, Payroll and Finance systems procurement exercises that will run during 2021

CPV: Enterprise resource planning software package

The lotProcurement structure

single lot · no lot value published

Lot #1The extension to licence agreements covers the licenses required to continue to…Awarded

The extension to licence agreements covers the licenses required to continue to operate the existing Oracle platforms whilst a competitive procurement for new cloud based ERP systems are completed and implemented. The extended agreement period will be June 2021 to May 2023 in order to provide continuity of service. An uncommitted option of a further 7-month extension option will be included to run from June 2023 to 31st December 2023. This will only be used as a contingency in the event of unexpected delays.

Delivery: South West · Swindon

Extensions: An uncommitted option of a further 7-month extension option will be included to run from June 2023 to 31st December 2023. This will only be used as a contingency in the event of unexpected delays.

48451000 Enterprise resource planning software package

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 9 Feb 2021, 12:29 GMT
Last source update: 18 Jun 2021, 12:25 BST
Authority reference: SSAPR18018
FTS notice number: 2021/S 000-013860
Classification (CPV): Enterprise resource planning software package
Delivery area: South West (UKK14)
Official registry OCID: ocds-h6vhtk-029180 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Modification of a contract during its term. Regulations 72 (1)(b) and Regulation 72 (1)(e).
The Public Contracts Regulations 2015 under Regulation 72(1)(b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-
(i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or
(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority.
And, regulation 72 (1)(e) where the modifications, irrespective of their value, are not substantial.
The procurement and implementation of new ERP software platforms and associated business transformation is expected to take in the region of 24 - 30 months to complete. UK SBS therefore requires a renewal / extension of the current BPS & CSA license agreements required to continue to operate the Oracle platforms whilst new software products are competitively tendered and implemented. Changing such a highly customised BPS system any sooner whilst UKSBS and its clients prepare to enter a new environment would incur significantly disproportionate costs in both operation and maintenance.
The Contracting Authorities are currently gathering requirements for competitively tendered procurements to take place during 2021. The newly procured and competitively tendered services will then be implemented over the period of this contract extension.

Publisher note: The date referenced in V.2.1 should be taken as the VEAT notification date, the Contracting Authority intends to conclude the Contract before the end of February 2021. Award of a contract without prior publication of a call for competition:- For further information see VEAT Notice reference 2021/S 000-002585 published on 09 February 2021 The Contracting Authorities are currently gathering requirements for competitively tendered procurements to take place during 2021. The newly procured and competitively tendered services will then be implemented over the period of this contract extension.

Notice history

1 event · 2 releases on Find a Tender

Buyer details updated
18 Jun 2021, 12:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Bids received 1

Contracts signed 2latest 9 Feb 2021

Awarded to	Value	Date	Status
Oracle Corporation UK LimitedRenewal of Oracle Business Process Services (BPS) Agreement and Cloud Service Agreement (CSA) and associated ordering documents	—	—	Awarded
Oracle Corporation UK Limited	—	—	Awarded

Contracts

Renewal of Oracle Business Process Services (BPS) Agreement and Cloud Service Agreement (CSA) and associated ordering documents · Oracle Corporation UK Limited
Signed
9 Feb 2021
Value
—
Status
active
Contract 013860-2021-SSAPR18018-1 · Oracle Corporation UK Limited
Signed
9 Feb 2021
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
The extension to licence agreements covers the licenses required to continue to…	1bids	—	—	£6,000,000 – £9,000,000
Whole notice	—	—	—	£6,000,000 – £9,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

UK SHARED BUSINESS SERVICES LIMITED

Contracting authorityBody governed by public lawShared Business Services Polaris House,North Star Avenue, SWINDON, South West, SN21FFContact name, email

Dispute resolution & review bodies

UK Shared Business Services LtdReview body SwindonContact email

Bidders & participating suppliers

1 commercial party on the notice

Oracle Corporation UKAwarded supplier Limited Oracle Parkway, Thames Valley Park, Reading, South East, RG6 1RA

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.