Official UK procurement notice
STCH Building Fire Alarm Systems, Servicing and Maintenance
Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)
Sectors: Administration, defence and social security services (75) Delivery: Delivery location not published
Published estimate£500,000total for 2 lots · £600,000 inc. VAT
Submissions closed 8 Sept 2025
Lots 2max 1 won per supplier · max 1 to bid
Contract term 2 yrs 11 moends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Oct 2025
What is being bought2 lots · detail below
Published requirement descriptionBuilding Fire Alarm Systems, Servicing and Maintenance for Sheffield Teaching Hospital and sheffield Childrens Hospital
- The authority expects to re-tender this requirement around 1 Sept 2031, 23:59 BST.
- No preliminary market engagement: Ongoing requirement. Scope and specification are known
CPV: Fire-prevention services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£500,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotLot #1Sheffield Teaching HospitalAwardedRenewalPublished value£400,000
Fire alarm services for Sheffield Teaching Hospital
Lot #2Sheffield Childrens HospitalAwardedRenewalPublished value£100,000
Fire Alarm services for Sheffield Childrens Hospital
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (2)
- Technical Questionnaire: 50%
- Commercial Questionnaire: 50%
Published award criteria (2)
- Commercial Questionnaire: 50%
- Technical Questionnaire: 40/10
Lot distribution rule: Lot 1 - Sheffield Teaching Hospital
Lot 2 - Sheffield Childrens hospital
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Sept 2031
- First published
- 13 Aug 2025, 13:28 BST
- Last source update
- 18 Feb 2026, 14:31 GMT
- Award evaluation window
- Submission end – 22 Sept 2025
- FTS notice number
2025/S 000-048398- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05870bFind a Tender
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 8 Sept 2025, 12:00 BST
- Clarification deadline
- 29 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Please submit via Atamis - health-family.force.com/s/Welcome ↗
Timeline
13 Aug 2025 → 18 Feb 2026 · 6 dates- Tender notice published13 Aug 2025, 13:28 BST
- Clarification questions by29 Aug 2025, 12:00 BST
- Submission deadline8 Sept 2025, 12:00 BST
- Award decision expected by400 days ago22 Sept 2025, 23:59 BST
- Contract starts392 days ago1 Oct 2025, 00:00 BST
- Latest notice published251 days ago18 Feb 2026, 14:31 GMT
Notice history
3 events · 2 releases on Find a Tender · since 13 Aug 2025- Tender notice published13 Aug 2025, 13:28 BSTUK4
- Procurement termination notice published18 Feb 2026, 14:31 GMTUK12
- Status changed to complete18 Feb 2026, 14:31 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 17 Feb 2026 | CancelledSheffield Children's NHS Foundation Trust has identified that an element of the due process for Lot 2 in this procurement was not followed in accordance with the Procurement Act 2023 and our internal governance arrangements. In particular, we have identified that the abnormally low tender procedure undertaken did not fully comply with the procedure and evaluation methodology set out in the Invitation to Tender (ITT) pack and associated tender documents that were issued to bidders. In order to comply with our statutory duty to conduct covered procurement only in accordance with the Procurement Act 2023 and to act, and be seen to act, with integrity and to treat suppliers the same unless a difference between suppliers justifies different treatment, the Trust has decided not to proceed with the proposed contract award for Lot 2 arising from this procurement. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender