Official UK procurement notice
Stock Condition Survey · Pennington Choices Limited for Cambridge City Council (Aug 2025)
Authority: Cambridge City Council (Local council)
What is being bought
Published requirement descriptionCambridge City Council is seeking a provider of planned stock condition surveys for its own housing stock and other buildings. Cambridge City Council seeks to implement a comprehensive stock condition survey programme for its existing Council-owned housing and other building types.
The purpose of the service is to carry out stock condition surveys and record the condition of property, so the Council has up to data on which to base investment plans and produce accurate reports on property condition.
CPV: Architectural, construction, engineering and inspection services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality and Social Value: 70%
- Price: 30%
Published award criteria (2)
- Quality and Social Value
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Aug 2025, 16:01 BST
- Last source update
- 8 May 2026, 09:53 BST
- Award evaluation window
- Submission end – 18 Feb 2026
- Authority reference
DN786899- FTS notice number
2025/S 000-082194- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058749Find a Tender
How it was run
Official notice- Submission deadline
- 20 Jan 2026, 12:00 GMT
- Clarification deadline
- 12 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 Aug 2025 → 8 May 2026 · 11 dates- Planning notice published13 Aug 2025, 16:01 BST
- Market engagement11 Sept 2025, 23:59 BST
Market Engagement - Stock Condition Surveys
The Council is currently reviewing how it delivers Stock Condition Surveys across its housing portfolio of over 7,600 homes. Ensuring accurate, up-to-date condition data is essential for compliance, effective asset planning, and maintaining homes that meet residents' needs.
To support this, we are preparing to go out to market and are hosting a market engagement session with prospective bidders. The session is a face to face and will be held at the Meadows Cantre, 299 Arbury Road, Cambridge CB4 2J, on Thursday 11th September from 2.30 - approx. 4.30pm. Please ensure that you notify the council of your interest via the portal. There should be no more than THREE (3) attendees from each organisation
Our objectives include:
- Clearing the existing backlog through a one-year, fully outsourced programme.
- Maintaining data quality through a five-year rolling outsourced programme covering ~1,500 properties annually, with potential extension up to seven years.
The estimated value of the programme is £80-£130 per property, translating to around £155,000 per year or £777,000 over five years. We are open to refining this based on real-world delivery models, efficiencies, and innovations identified through engagement with the market.
What We Want to Explore
The session is an opportunity to:
- Test the feasibility and attractiveness of the delivery model.
- Understand what a realistic, efficient, and high-quality delivery programme could look like.
- Discuss potential routes to market (framework, DPS, open tender).
- Explore mobilisation timelines, risks, and early considerations (e.g. data management, access, performance, TUPE - though TUPE is unlikely).
Next Steps
The Council is aiming to mobilise this work before Christmas 2025, so pace is important. This engagement will inform our final specification, procurement route, and delivery expectations.
We invite suppliers and partners with relevant experience to attend, share their insights, and help shape the future of stock data collection in Cambridge.
- Next notice expected390 days ago1 Oct 2025, 23:59 BST
- Tender notice published319 days ago11 Dec 2025, 16:34 GMT
- Clarification questions by287 days ago12 Jan 2026, 12:00 GMT
- Submission deadline279 days ago20 Jan 2026, 12:00 GMT
- Award decision expected by250 days ago18 Feb 2026, 23:59 GMT
- Assessment summaries sent210 days ago31 Mar 2026, 00:00 BST
- Contract starts209 days ago1 Apr 2026, 00:00 BST
- Standstill ends196 days ago13 Apr 2026, 23:59 BST
- Latest notice published171 days ago8 May 2026, 09:53 BST
Notice history
11 events · 5 releases on Find a Tender · since 13 Aug 2025- Preliminary market engagement notice published13 Aug 2025, 16:01 BSTUK2
- Preliminary market engagement notice published14 Aug 2025, 12:00 BSTUK2
- Tender notice published11 Dec 2025, 16:34 GMTUK4
- Status changed to active11 Dec 2025, 16:34 GMT
- Procurement method changed11 Dec 2025, 16:34 GMT
- Deadline published: 20 Jan 2026, 12:00 GMT11 Dec 2025, 16:34 GMT
- Contract award notice published31 Mar 2026, 16:38 BSTUK6
- Status changed to complete31 Mar 2026, 16:38 BST
- Contract signature expected17 Apr 2026, 23:59 BSTscheduled
- Contract award notice published8 May 2026, 09:53 BSTUK6
- Contract signature expected20 May 2026, 23:59 BSTscheduled
Published amendments (1)
Link to Procontract advert: https://procontract.due-north.com/Advert?advertId=b707854a-5778-f011-813a-005056b64545&fromProjectDashboard=True
Routine re-releases (5)
- 2025-08: 2 releases · 13 Aug 2025, 14 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Pennington Choices LimitedSMEThe Provision of Stock Conditions Surveys20 Apr 2026 – 19 Apr 2032 | £708,000same award published again · counted once | 31 Mar 2026standstill to 13 Apr 2026 | Standstill |
| Pennington Choices LimitedSME27 May 2026 – 26 May 2031 | £708,000 | 30 Mar 2026standstill to 19 May 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 26final-stage tenders · 27 at stage one | 26 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- PENNINGTON CHOICES LIMITEDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender