Find a TenderAwarded

Published 17 Mar 2023, 14:41 GMT

Official UK procurement notice

Strength and Conditioning Gym Equipment and Flooring

Authority: Cardiff Metropolitan University (Education)

2 lotsGoodsOpen procedureSME suitable

Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37) Delivery: Wales (UKL22)

Published estimate£400,000total for 2 lots

Submissions closed 20 Sept 2023awarded 11 Apr 2024

Awarded to BLK BOX, PLAE Europa Ltd2 awards

Contract term 6 moends 29 Dec 2023 · starts 1 Jun 2023

What is being bought2 lots · detail below

Published requirement description

We are seeking to procure a range of high specification strength and conditioning equipment for a new gym for our performance athletes to train in to prepare themselves for the very highest level of national and international competitions. We wish to procure a range of gym equipment and the actual gym flooring along with tracks suitable for running/sprinting/sled. The tracks must be appropriate for athletes to train on in the required footwear. The procurement will be split into two lots, supply of the actual strength and conditioning equipment itself and the supply of the flooring and tracks. Potential bidders may apply for one lot or both.

CPV: Fitness equipments · Gymnasium equipment · Gymnasium mats · Machinery or apparatus for leisure equipment · Sports goods and equipment · Track sports equipment · Weight and resistance training equipment

Lots and requirements (2)Procurement structure

2 lots · 1 with a published value · evaluation weights differ by lot

Lot #1Gym EquipmentAwarded 6 moPublished value£400,000

Supply of a range of high specification gym equipment for elite performance athletes for whom strength and conditioning training is a key part of their support package. The range of equipment we require must be used at the highest levels of international and national competitions. It must either complement or directly match existing gym equipment which we have previously invested in. Where appropriate we have supplied the make/model of existing kit for information purposes. Bidders must either quote for the specific kit or a direct alternative. Delivery of the equipment is required for December 2023, though dependent on lead times we may consider a phased delivery to open with minimal viable products. We will work with the successful contractor to finalise this post-award. To note, the procurement is dependent on amending planning permission and if this is refused the gym equipment may not be required.

Contract period: 1 Jun 2023 – 29 Dec 2023 (6 mo)

Delivery: Wales

Variant bids: not allowed

37400000 Sports goods and equipment 37420000 Gymnasium equipment 37442000 Weight and resistance training equipment 37480000 Machinery or apparatus for leisure equipment

Lot #2Flooring and track for the Strength and Conditioning GymAwardedLot estimate not published

We require flooring for the gym itself in the form of premium shock absorbing material, to support the athletes and the gym equipment with a 10-15 year warranty with an ability to mark out different zones and areas.

In addition we also require a running and sprinting track to be housed in the gym with 3 running lanes, with a surface that is optimal and safe for running with spikes and customisable with Cardiff Met colours.

The above will be supported by a sled track which must be made from durable synthetic grass and suitable for use with boots and suitable for Cardiff Met branding.

Delivery: Wales

Variant bids: not allowed

37400000 Sports goods and equipment 37421000 Gymnasium mats 37453000 Track sports equipment 37480000 Machinery or apparatus for leisure equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Split
1 · Gym Equipment	60%	40%
2 · Flooring and track for the Strength and Conditioning Gym	60%	40%

What this means for your bid

Price carries 40 points on every lot: a 10% discount moves about 4 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 17 Mar 2023, 14:41 GMT
Last source update: 17 Apr 2024, 08:57 BST
Award evaluation window: 20 Sept 2023 – …
FTS notice number: 2024/S 000-012438
Classification (CPV): Fitness equipmentsGymnasium equipmentGymnasium matsMachinery or apparatus for leisure equipmentSports goods and equipmentTrack sports equipmentWeight and resistance training equipment
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-03b3ec Find a Tender

Publisher note: Please note, this is a contract award notification and not a contract opportunity. (WA Ref:140713)

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/cardiffmet/aspx/Home ↗

Submission deadline: 20 Sept 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 20 Sept 2023, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffmet/aspx/Home ↗

Timeline

1 Jun 2023 → 17 Apr 2024 · 4 dates

Contract starts
1 Jun 2023, 00:00 BST
Submission deadline
20 Sept 2023, 12:00 BST
Bids opened
20 Sept 2023, 14:00 BST
Notice published
17 Apr 2024, 08:57 BST

Notice history

4 events · 4 releases on Find a Tender · since 15 Aug 2023

Status changed to cancelled
15 Aug 2023, 12:27 BST
Status changed to active
17 Aug 2023, 11:44 BST
Deadline moved to 20 Sept 2023, 12:00 BST
17 Aug 2023, 11:44 BST
+141 days · was 2 May 2023, 12:00 BST
Status changed to complete
17 Apr 2024, 08:57 BST

Routine re-releases (4)

2023-03: 1 release · 17 Mar 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 3

Awarded value £540,0002 contracts exc. VAT

Bids received 108 from SMEs

Contracts signed 2latest 11 Apr 2024

Awarded to	Value	Date	Status
Lot 1 · Gym Equipment1 award
BLK BOXSME	£370,000 †	—	Awarded
Lot 2 · Flooring and track for the Strength and Conditioning Gym1 award
PLAE Europa Ltd	£170,000 †	—	Awarded

1 further award records carry no date or value.

Contracts

Flooring and track for the Strength and Conditioning Gym · PLAE Europa Ltd
Signed
11 Apr 2024
Value
£170,000
Status
active
Gym Equipment · BLK BOXSME
Signed
9 Apr 2024
Value
£370,000
Period
… – 29 Dec 2023
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Gym Equipment	6bids · 6 electronic	5	—	—
2 · Flooring and track for the Strength and Conditioning Gym	4bids · 4 electronic	3	—	—

Contracting authority & participating public bodies

Cardiff Metropolitan University

Contracting authorityEducationBody governed by public lawEducation Llandaff campus, Western Avenue, Llandaff, Cardiff, Wales, CF5 2YBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

2 commercial parties on the notice

BLK BOXAwarded supplier Unit 6 Channel Commercial Park, Queens Road, Titanic Quarter, BELFAST, UK, BT39DTContact phone
PLAE Europa LtdAwarded supplier 7 Bell Yard, London, UK, WC2A 2JRContact phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria