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Published 17 Jul 2023, 11:57 BST

Official UK procurement notice

SU199(23) Marketing and Student Recruitment Services in Malaysia & Southeast Asia

Official notice

Authority: Swansea University (Education)

ServicesOpen procedure
Sectors: Business Services & Consultancy (79) Delivery: United Arab Emirates (AE)
Published estimate£356,500exc. VAT
Submissions closed 21 Aug 2023

What is being bought

Published requirement description

Swansea University is seeking a company with the ability to support and deliver marketing and student recruitment activity in Southeast Asia on our behalf. The aim of this is to support the University’s strategy in Southeast Asia of increasing undergraduate and postgraduate student market share and to grow student enrolments. This will `be through a variety of channels including TNE partnerships. We will require one member of staff who will be exclusively dedicated to Swansea University activity, and the company should have the capacity to increase this number if required. We require the staff member to be at manager level, with at least five years' experience in a similar role within higher education in Malaysia or a similar market in the region. They will lead on delivering the University’s marketing and recruitment activity and will have a sales driven approach to help improve conversion of students to enrolments; they will have knowledge of UK higher education, and will be a confident communicator,

The supplier must limit their fees to only include set up and for costs relating to the management of the staff. All other costs must only be payable on variable costs and actuals, which will be agreed in advance. The company must, when requested, provide receipts and monthly reports on the return on investment of the staff activity as well as the marketing activity, in a timely manner.

The University estimates a total contract value of approximately GBP 356,500.00 over the maximum four year period. The contract will be for an initial 2 year period with an option to extend for a further two years (2+2), subject to funds and performance. The University will reserve the right to increase this amount up to an additional 50% upon agreement by both parties.

CPV: Advertising and marketing services · Direct marketing services · Recruitment services

The lotProcurement structure

single lot · no lot value published

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Jul 2023, 11:57 BST
Last source update
17 Jul 2023, 11:57 BST
Award evaluation window
21 Aug 2023 – …
Authority reference
SU199(23)
FTS notice number
2023/S 000-020469
Classification (CPV)
Advertising and marketing servicesDirect marketing servicesRecruitment services
Delivery area
United Arab Emirates (AE)
Official registry OCID
ocds-h6vhtk-03e281 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133263 (WA Ref:133263) The buyer considers that this contract is suitable for consortia.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
21 Aug 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
21 Aug 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Jul 2023 → 21 Aug 2023 · 3 dates
  1. Notice published
    17 Jul 2023, 11:57 BST
  2. Submission deadline
    21 Aug 2023, 14:00 BST
  3. Bids opened
    21 Aug 2023, 14:00 BST

Contracting authority & participating public bodies

Swansea University

Contracting authorityEducationBody governed by public lawEducation Procurement Office, Swansea University, Singleton Park, Swansea, Wales, SA2 8PPContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria