Supply and Distribution of Sandwiches and Food To-Go

• No preliminary market engagement: County Supplies is in constant communication with the suppliers within the Market to ensure that the correct goods are being supplied to its customers.

CPV: Food, beverages, tobacco and related products · Prepared sandwiches

Type

Closed framework

Call-offs

call-offs may be awarded directly or by further competition

Bids received

2 bids received · 2 suppliers appointed

Framework period

4 yrs from 1 Apr 2026

Supplier levy on call-offs (max %)

2% of call-off value · The Council requires a rebate in the sum of 2% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period. The Contractor shall send annual figures to the Council, who will then raise an invoice to the Contractor requesting payment. The Contractor shall quote the Framework Agreement reference number CS27631 on all correspondence clearly stating the period the payment relates to. Supporting documentation should be included to show the value of sales against which rebate has been calculated.

A retrospective payment will be applied to all Orders placed in each year of the Framework Period. The value of the rebate shall be calculated as a percentage of the net value of Orders, irrespective of the origin of the Order.

The Contractor shall make payment of the rebate to the Council or to such other person as the Council directs, within 30 days of receipt of a valid invoice for the rebate.

Any disputes relating to the rebate value shall be resolved between the Council and the Contractor.

For the avoidance of doubt the rebate shall be payable on individual Orders and will continue to be payable for the full term of each Order and any extensions thereto.

Without prejudice to any other remedies available, the Council reserves the right to recover from the Contractor any reasonable administration charges incurred in pursuing unpaid rebates. The Council shall also be entitled to charge interest on all outstanding rebates at a rate of 2% above the base lending rate of National Westminster Bank Plc.

If any rebate shall be unpaid for a period of 3 months the Council shall be permitted to terminate the Framework Agreement forthwith on giving notice in writing to the Contractor.

In the event that any of the appointed Contractors goes into receivership during the course of this Framework Agreement the Council reserves the right to set off any accrued rebate against any outstanding invoices.

The Council will request that each Contracting Authority will endeavour to have their Order annotated with the relevant Framework Agreement reference number, but this cannot be guaranteed on all Orders.

Procedure method

Open procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Goods

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Framework agreement

Who may use this agreement

Not stated in the notice; call-off rights may be limited to the establishing authority

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

10 Feb 2026, 11:01 GMT

Last source update

22 Jul 2026, 13:39 BST

Award evaluation window

Submission end – 27 Mar 2026

Authority reference

CS27631

FTS notice number

2026/S 000-011727

Latest notice

Contract details notice (UK7)

Classification (CPV)

Food, beverages, tobacco and related productsPrepared sandwiches

Delivery area

South East (UKJ3)

Official registry OCID

ocds-h6vhtk-064c1a Find a Tender

Contract terms summary

Please refer to Hampshire County Council Terms and Conditions for Purchase Orders

Terms and conditions for purchase orders | Business and economy | Hampshire County Council

Appointment period ends

10 Mar 2026, 14:00 GMT

Clarification deadline

3 Mar 2026, 23:59 GMT

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en

Supplier levy on call-offs (max %)

call-off levy · 2% of call-off value · The Council requires a rebate in the sum of 2% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period. The Contractor shall send annual figures to the Council, who will then raise an invoice to the Contractor requesting payment. The Contractor shall quote the Framework Agreement reference number CS27631 on all correspondence clearly stating the period the payment relates to. Supporting documentation should be included to show the value of sales against which rebate has been calculated.

A retrospective payment will be applied to all Orders placed in each year of the Framework Period. The value of the rebate shall be calculated as a percentage of the net value of Orders, irrespective of the origin of the Order.

The Contractor shall make payment of the rebate to the Council or to such other person as the Council directs, within 30 days of receipt of a valid invoice for the rebate.

Any disputes relating to the rebate value shall be resolved between the Council and the Contractor.

For the avoidance of doubt the rebate shall be payable on individual Orders and will continue to be payable for the full term of each Order and any extensions thereto.

Without prejudice to any other remedies available, the Council reserves the right to recover from the Contractor any reasonable administration charges incurred in pursuing unpaid rebates. The Council shall also be entitled to charge interest on all outstanding rebates at a rate of 2% above the base lending rate of National Westminster Bank Plc.

If any rebate shall be unpaid for a period of 3 months the Council shall be permitted to terminate the Framework Agreement forthwith on giving notice in writing to the Contractor.

In the event that any of the appointed Contractors goes into receivership during the course of this Framework Agreement the Council reserves the right to set off any accrued rebate against any outstanding invoices.

The Council will request that each Contracting Authority will endeavour to have their Order annotated with the relevant Framework Agreement reference number, but this cannot be guaranteed on all Orders.

£160,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.

• Sandwich Solutions Ltd T/A The TuckboxFramework contractorGB-PPON: PPXY-6953-DYQG Fourways House, Rigby Lane, , Hayes Middlesex , London, UB3 1ETContact emailShow contact details
• Simply LunchFramework contractorGB-PPON: PJJN-8484-YXXG Unit 2, ZK Park, 23 Commerce Way, Croydon, London, CR0 4ZSContact emailShow contact details