Official UK procurement notice
supply of groceries to catering
Authority: Leeds City Council (Local council)
Sectors: Food, beverages, tobacco and related products (15) Delivery: Yorkshire & Humber (UKE4)
Published estimate£7,250,000total for 3 lots · £7,250,000 inc. VAT
Submissions closed 6 Jun 2025awarded 30 Jun 2025
Award (standstill) to JJ FOOD SERVICE LIMITED3 awards
Contract term 3 yrsends 31 Jul 2028 · up to 31 Jul 2030 with extensions · starts 1 Aug 2025
What is being bought3 lots · detail below
Published requirement descriptionsupply of Groceries to Catering (Non Dairy Goods, Dry Goods, Tinned goods)
- The authority expects to re-tender this requirement around 4 May 2030, 23:59 BST.
CPV: Food, beverages, tobacco and related products
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£7,250,000 together) · same evaluation weights on every lotLot #1Non-dairy GoodsAwardedRenewalPublished value£750,000
Non-dairy Goods (Non-dairy are dairy alternatives such as non-dairy milks, non-dairy cheeses, non-dairy desserts - i.e. vegan)
Lot #2Groceries (Dry goods)AwardedRenewalPublished value£2,900,000
the supply of Dry Good Groceries to Leeds city council catering
Lot #3Groceries (Tinned Goods)AwardedRenewalPublished value£3,600,000
The supply of grocery tinned foods to Leeds City Council Catering
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published award criteria (1)
- quality: all submissions will be quality assessed using Method Statement questions. Those passing the quality evaluation will then move forward and the most economic price will be awarded.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 4 May 2030
- First published
- 6 May 2025, 12:54 BST
- Last source update
- 9 Jul 2025, 08:23 BST
- Award evaluation window
- Submission end – 10 Jul 2025
- Authority reference
95407- FTS notice number
2025/S 000-019077- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050d11Find a Tender
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 6 Jun 2025, 12:00 BST
- Clarification deadline
- 28 May 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
6 May 2025 → 1 Aug 2025 · 8 dates- Tender notice published6 May 2025, 12:54 BST
- Clarification questions by28 May 2025, 12:00 BST
- Submission deadline6 Jun 2025, 12:00 BST
- Assessment summaries sent3 Jul 2025, 00:00 BST
- Latest notice published9 Jul 2025, 08:23 BST
- Award decision expected by10 Jul 2025, 23:59 BST
- Standstill ends21 Jul 2025, 23:59 BST
- Contract starts1 Aug 2025, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 6 May 2025- Tender notice published6 May 2025, 12:54 BSTUK4
- Contract award notice published9 Jul 2025, 08:23 BSTUK6
- Status changed to complete9 Jul 2025, 08:23 BST
- Contract signature expected30 Jul 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 3
Awarded value £5,800,0003 awards exc. VAT
Bids received 12
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Non-dairy Goods1 award | |||
| JJ FOOD SERVICE LIMITED1 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2030Extensions: up to 24 months | £600,000 | 30 Jun 2025standstill to 21 Jul 2025 | Standstill |
| Lot 2 · Groceries (Dry goods)1 award | |||
| JJ FOOD SERVICE LIMITED1 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2030Extensions: up to 24 months | £2,320,000 | 30 Jun 2025standstill to 21 Jul 2025 | Standstill |
| Lot 3 · Groceries (Tinned Goods)1 award | |||
| JJ FOOD SERVICE LIMITED1 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2030Extensions: up to 24 months | £2,880,000 | 30 Jun 2025standstill to 21 Jul 2025 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Non-dairy Goods | 4final-stage tenders | 0 | 0 | — |
| 2 · Groceries (Dry goods) | 4final-stage tenders | 0 | 0 | — |
| 3 · Groceries (Tinned Goods) | 4final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- JJ FOOD SERVICE LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender