Official UK procurement notice
Supply of sandwiches and food-to-go products
Authority: East Riding of Yorkshire Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThis contract is for the Supply of Sandwiches and Food to Go Services to the East Riding of Yorkshire Council and will be used by leisure centres, hospitality venues and schools for the period from 12 May 2025 to 30 April 2028, with the option to extend for a further 12 month period to 30 April 2029, as a further competition call-off via Eastern Shires Purchasing Organisation (ESPO) Framework Agreement 121_24 Sandwiches and Food to go service.
CPV: Prepared bread products · Prepared pasta · Prepared pasta and couscous · Prepared sandwiches
How this framework works
From the published notice- Bids received
- 16 bids received · 8 suppliers appointed
- Framework period
- 2 yrs from 1 Jul 2024
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Non price: 20%
- Sample Test: 10%
- price: 70%
Published award criteria (3)
- Non price: 20%
- Sample Test: 10%
- Price: 70%
- Suitability
Suppliers must hold from the commencement date and throughout the framework term, and lifetime of framework contracts, relevant and in-date third-party food safety accreditation.
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply of sandwiches and food-to-go products” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Oct 2023, 09:29 BST
- Last source update
- 29 May 2025, 11:02 BST
- Award evaluation window
- 28 Mar 2024 – …
- Authority reference
2475-25- FTS notice number
2025/S 000-028387- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040b39Find a Tender
- Performance terms
Financial - As part of the on-going contract management process, throughout the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Supplier by reference to credit rating agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.
Food Safety Accreditation - Suppliers must have, and retain throughout the framework lifetime, a relevant third-party food safety accreditation (such as BRC, STS) in relation to the manufacture and/or storage of Food products. Failure to retain such accreditation must be immediately reported to ESPO and will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement. Certificate copies will be sent to ESPO annually, on the expiry/renewal date of such accreditation.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 28 Mar 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 Mar 2024, 12:01 GMT
Timeline
26 Jan 2024 → 29 May 2025 · 5 dates- Next notice expected26 Jan 2024
- Admission / appointment period endsperiod end, not a bid countdown28 Mar 2024, 12:00 GMT
- Bids opened28 Mar 2024, 12:01 GMT
- Contract starts1 Jul 2024, 00:00 BST
- Notice published29 May 2025, 11:02 BST
Notice history
6 events · 4 releases on Find a Tender · since 21 Feb 2024- Status changed to active21 Feb 2024, 14:13 GMT
- Procurement method changed21 Feb 2024, 14:13 GMT
- Deadline published: 28 Mar 2024, 12:00 GMT21 Feb 2024, 14:13 GMT
- Status changed to complete14 Jun 2024, 16:02 BST
- Procurement method changed29 May 2025, 11:02 BST
- Buyer details updated29 May 2025, 11:02 BST
Routine re-releases (4)
- 2023-10: 1 release · 12 Oct 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Supply of sandwiches and food-to-go products
- Signed
- 9 May 2025
- Value
- £164,000
- Period
- … – 30 Jun 2026
- Status
- active
121_24 Sandwiches and Food-to-Go
- Signed
- 7 Jun 2024
- Value
- £30,000,000
- Period
- … – 30 Jun 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 16bids · 16 electronic | 14 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- ESPOContracting authorityCentral purchasing bodyRegional or local authorityLocal Authority Services
Dispute resolution & review bodies
- The High CourtReview body
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
9 commercial parties on the notice- ANCHOR CATERING LIMITEDFramework contractor
- NORFOLK CATERING LIMITEDFramework contractor
- ON A ROLL SANDWICH COMPANY LIMITEDFramework contractor
- PJ'S FOODS LIMITEDFramework contractor
- PJs Foods LimitedFramework contractor
- RAYNOR FOODS LIMITEDFramework contractor
- SAMWORTH BROTHERS LIMITED (T/A Fresh Food For Now)Framework contractor
- SIMPLY LUNCH LTDFramework contractor
- THE REAL WRAP CO. LTDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria