Tender Notice for Operating The Penallta Industrial Estate Reuse Shop

Caerphilly County Borough Council is on a mission to stimulate the Circular Economy. The Authority developed a reuse facility that

enables us to reduce waste and provide valuable commodities for resale at reasonable prices. The facility helps the Authority redistribute resources and help to improve its waste resource management

performance.

The Authority seeks to promote the sale of salvaged/reusable items across Caerphilly County Borough and wishes to promote reuse and

repair efforts. The Authority will work with the Contractor to develop these opportunities where appropriate.

The Authority seeks to secure a Contractor to operate the repair & reuse shop at the facility located next to the household waste and recycling centre (HRC) located on Penallta Industrial Estate, South Road.

A summary of the Authority’s requirements is:

• Operate repair & reuse shop that is open to the public and has an online (social media) sales element to the service;
• Provide a high quality, efficient, cost effective, and sustainable service for the reception and resale of reusable items to the public;
• To be able to deliver high reuse and recycling rates and provide local social benefits through the sale of reusable items;
• To provide all necessary recruitment, training, Health and Safety requirements and back-office functions required to operate the facility;
• To employ and provide voluntary positions within the reuse operations and shop to the local community;
• Allow the public to drop off items suitable for reuse/upcycling within the opening times of the Reuse Shop;
• To accurately record all items reused and passed onto buyers in order to report this to the Authority for the statutory waste data flow purposes;
• Work with Local Authority HRC staff to provide information and training on how to identify items suitable for reuse, so maximising the benefit of the reception points;
• Make links with local social enterprises, charities and relevant organisations that can support and be supported through the same reuse and repair ethos;
• Ensure that all items are stored securely at the complex in order to optimise recovery/reuse levels.

The Authority intends to establish a Contract for a period of two (2) years with the option to extend for a further period of up to twenty-four (24) months.

The successful Contractor will be required to provide the services as set out in the Tender Documents. Bidders are required to complete the following documents which have been provided as part of the Tender Documents:

• Pricing Model (Appendix 2)
• TOMs Response Document (Appendix 3)

Bidder's tender submissions will be evaluated in accordance with the Award Criteria. The Contract will be awarded to the Bidder who is considered to have submitted the Most Advantageous Tender according to the Price and Quality aspects of the submitted Tender.

This procurement will be evaluated as a two-stage process:

Stage One - The first stage of the evaluation process will consist of the Conditions of Participation using the Welsh Procurement Specific Questionnaire (“WPSQ”).

Stage Two - The second stage of the evaluation process will consist of the Award Criteria.

Following confirmation that the evaluation requirements of Stage One have been met, Bidders will proceed to Stage Two of the evaluation process. This stage consists of the Project Team evaluating the Bidder’s response to the Pricing Model (20% weighting) and Quality questions (80%).

All responses to Quality questions will be scored out of one hundred (100) marks per question, in accordance with the scoring methodology. Scored questions will be assessed based on both the written responses submitted with the tender and a subsequent interview, during which bidders will be expected to expand upon and clarify their written submissions.

The interview will be scored in conjunction with the written submission to provide an overall quality score. It is envisaged that the interview will take place the week commencing 10 August 2026. It is anticipated for the interview to take place at one of the Authority’s properties. Confirmation of details will be issued in due course

Your response to this tender must be submitted via Proactis within the Opportunity RQST14807.

Proactis can be accessed through this website: supplierlive.proactisp2p.com ↗