Official UK procurement notice
The Collection and Disposal of Food Waste
Authority: Cumberland Council (Local council)
What is being bought
Published requirement descriptionThe Council would like to enter into a partnering arrangement via a concession contract with a supplier who could provide a service to those businesses within the Cumberland Council footprint that require separate food waste collections. The businesses that will be able to use this service will be those with more that 10 full time equivalent employees as per the Governments new simpler recycling legislation
CPV: Refuse and waste related services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,166,666
- Condition of participation
Contractors submitting a tender response must have the appropriate environmental permits that allows them to collect, store and where applicable process food waste.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price: Price - 70%
- Social Value: Social Value - 20%
- Quality: Quality - 10%
- Condition of participation
Contractors submitting a tender response must have the appropriate environmental permits that allows them to collect, store and where applicable process food waste.
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Apr 2025, 15:01 BST
- Last source update
- 20 Mar 2026, 16:23 GMT
- Authority reference
DN771954- FTS notice number
2025/S 000-025380- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050501Find a Tender
How it was run
Official notice- Submission deadline
- 23 Jun 2025, 12:00 BST
- Clarification deadline
- 10 Jun 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
The documents are available via The Chest - www.the-chest.org.uk ↗
For support using the chest please contact Proactis, using the supplier support area.
For clarifications, please ensure all correspondence is via The Chest using the message area.
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk ↗ and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN771954) in the box labelled 'contains' then click search.
Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. If you are not already
registered on the www.the-chest.org.uk ↗ you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Cumberland Council is fully supportive of all aspects of diversity including ethnicity,race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector.
Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the agreement.
The value provided in this notice is only an estimate.
The initial contract term is for 3 years, with 2 optional extensions of up to 12 months each.
Timeline
17 Apr 2025 → 20 Mar 2026 · 7 dates- Planning notice published17 Apr 2025, 15:01 BST
- Market engagement28 Apr 2025, 23:59 BST
Background
Cumberland Council is a unitary authority with responsibility for both waste collections and disposal.
Cumberland Council provides waste and recycling collection services to circa 2,500 businesses in the former areas of Allerdale and Copeland.
The new simpler recycling legislation requires businesses with more than 10 full time equivalent employees to separate recycling including food waste from 1 April 2025.
Cumberland Council has transitional arrangement for food waste in relation to domestic households and some non-domestic premises.
There are a number of our customers who as a result of Simpler Recycling will require food waste collections and we are not in a position currently to offer this.
The Council would like to enter into a partnering arrangement via a concession contract with a supplier who could provide a service to those businesses that require separate food waste collections.
Scope
As the partner organisation with the council, provide a full separate food waste collection and disposal service to businesses signposted by the council.
This will include the supply of the required receptacles to be collected at the frequency agreed with the business.
To enter into a contract with such businesses to deliver the service and be responsible for invoicing and recovery of costs.
The partner will process the food waste via anaerobic digestion and have the required permits for collecting, transporting, storing and disposing of the waste.
The Council will be carrying out an online session on Monday 28th April at 10am to 12 noon to further outline the opportunity. This will be available for all prospective partners. Please confirm email addresses via the 'messaging area' on The Chest if you would like to secure a space, a maximum of 2 from each organisation. These must be received before Friday 25th April at 5pm
- Tender notice published22 May 2025, 18:26 BST
- Clarification questions by10 Jun 2025, 12:00 BST
- Submission deadline23 Jun 2025, 12:00 BST
- Contract starts1 Aug 2025, 00:00 BST
- Latest notice published222 days ago20 Mar 2026, 16:23 GMT
Notice history
9 events · 3 releases on Find a Tender · since 17 Apr 2025- Preliminary market engagement notice published17 Apr 2025, 15:01 BSTUK2
- Tender notice published22 May 2025, 18:26 BSTUK4
- Published value updated to £4,166,66622 May 2025, 18:26 BSTwas £3,000,000
- Status changed to active22 May 2025, 18:26 BST
- Procurement method changed22 May 2025, 18:26 BST
- Deadline published: 23 Jun 2025, 12:00 BST22 May 2025, 18:26 BST
- Contract award notice published20 Mar 2026, 16:23 GMTUK6
- Status changed to complete20 Mar 2026, 16:23 GMT
- Contract signature expected31 Mar 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Cumbria Waste Recycling LtdSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: There is the potential for contract extensions of up to 2 x 12 months. The uptake of these are at the sole discretion of the Council. Circumstances with which they could be used include the following: depending on the success in achieving the required outcomes | £4,166,666 | 19 Mar 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CUMBRIA WASTE RECYCLING LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender