Official UK procurement notice
The MILL Academy - ICT Managed Service
Authority: The Mill Academy (Public body)·On behalf of: Minerva Procurement Consultancy Services Limited
What is being bought
Published requirement descriptionThe MILL Academy is currently out to tender for the provision of a full daily ICT Managed service.
The Contractor will be responsible for the provision of a full Trust ICT service for the pupils and staff at their three (3) school sites.
The Trust requires a Contractor to undertake the ICT Managed Service in accordance with good practice so as to provide a high service standard throughout the Trust for the benefit of school staff and pupils, the local community and any visitors to the sites.
There are currently three (3) schools within the Trust in various locations. The schools currently receive onsite technical support from two (2) members of staff.
There are over 1200 pupils on roll across all sites for the academic year 2026/27.
TUPE is expected to apply to one (1) of the two (2) staff, details of which can be found in the tender documentation.
There is one (1) employee in the ICT team that is a member of the Local Government Pension Scheme and all details are in the tender documentation.
The Trust is inviting suppliers to tender for the supply of management and support for its entire ICT infrastructure. Only suppliers who are able to manage the complete cycle of support and management of all of the school’s ICT infrastructure, and can provide excellent support, development and management thereafter, should express an interest in the opportunity.
- The authority expects to re-tender this requirement around 7 Aug 2028, 23:59 BST.
- How the procedure runs: As part of the initial project set up and approval stage of the tender process, The MILL Academy discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that The MILL Academy considered that consistency of service provision, lack of resource for contract management and delivering value for money were best secured through one Trust-wide contract it was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.
CPV: Computer-related services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£425,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 7 Aug 2028
- First published
- 7 Aug 2026, 16:48 BST
- Last source update
- 7 Aug 2026, 16:48 BST
- Award evaluation window
- Submission end – 20 Jan 2027
- Authority reference
MPN-10365- FTS notice number
2026/S 000-075457- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06df7cFind a Tender
- How it runs
As part of the initial project set up and approval stage of the tender process, The MILL Academy discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract.
On the basis that The MILL Academy considered that consistency of service provision, lack of resource for contract management and delivering value for money were best secured through one Trust-wide contract it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
How it was run
Official notice- Requests to participate (first stage)
- 8 Sept 2026, 17:00 BST
- Submission deadline
- 8 Sept 2026, 17:00 BST
- Clarification deadline
- 18 Aug 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Full details of how to submit are contained within the documents accompanying this tender. in-tendhost.co.uk/minervapcs/aspx/Home ↗
Timeline
7 Aug 2026 → 1 Mar 2027 · 5 dates- Tender notice published80 days ago7 Aug 2026, 16:48 BST
- Clarification questions by69 days ago18 Aug 2026, 17:00 BST
- Submission deadline48 days ago8 Sept 2026, 17:00 BST
- Today27 Oct 2026
- Award decision expected byin 85 days20 Jan 2027, 23:59 GMT
- Contract startsin 124 days1 Mar 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published7 Aug 2026, 16:48 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy managing the tender process for The MILL Academy
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender