Official UK procurement notice
The repair and maintenance of Warrior Fielding Electrical Layout Systems (FELs)
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionRepair and maintenance services. Military electronic systems. Repair and maintenance services of military electronic systems. The Warrior Frame Electrical Layout System (FELS) is a training aide and was introduced to allow classroom-based training of REME tradesmen on the Warrior platform.
The Contractor will be required to repair, provide a full service and functional test on three Warrior Fielding Electrical Systems (FELS). Once the Contractor has re-installed the systems they will be required to provide a maintenance service for a period of two years.
In issuing this Contract Notice and engaging with the market, the Authority is not committing to carrying out any procurement in relation to the requirements stated in this Notice. Quantity or scope: Not Provided
CPV: Maintenance and repair services · Military electronic systems · Repair and maintenance services · Repair and maintenance services of military electronic systems
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at www.dcocontracts.mod.uk/delta/project/reason… ↗
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
- Economic & financial standing
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The information regarding Economic and financial standing will be sought through the associated Dynamic Pre-Qualification Questionnaire (DPQQ) under the section "4. Part 1: Form D - Economic and Financial Standing."
An assessment (applying, but not limited to, a range of standard accounting ratios covering the areas of profitability, solvency and gearing) of the information supplied in response to the DPQQ will be undertaken by the Authority’s Subject Matter Expert (SME). The assessment will include the Parent company where applicable. The aim of the assessment shall be that the candidate must have a level of financial/economic solvency and strength such that he achieves a ‘risk assessment’ of ‘moderate’ or better based on the following scale: Pass (None, Minimal, Moderate) & Fail (Substantial, Severe).
A candidate’s DPQQ will be deemed ‘non-compliant’ and therefore excluded from the remainder of the evaluation process if marked as a ‘Fail’ on this…
Minimum: The Authority will conduct an assessment of the supplier’s turnover. The estimated Contract value is £1M. If the estimated Contract value is greater than 40% of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender excep… - Technical & professional ability
The information regarding Technical and/or Professional ability will be sought through the associated Dynamic Pre-Qualification Questionnaire (DPQQ) under the section "5. Part 1: Form E - .Technical and/or Professional ability."
The technical and professional ability compliancy test will be carried out by Authority SMEs and will be based upon a ‘risk assessment’ of the information supplied in response to the DPQQ. The aim of the assessment shall be that the candidate must have a level of technical and professional ability such that he achieves the minimum assessment of ‘moderate’ or better based on the following scale: Pass (None, Minimal, Moderate) & Fail (Substantial, Severe).
A candidate’s DPQQ will be deemed ‘non-compliant’ and therefore excluded from the remainder of the evaluation process if marked as a ‘Fail’ on this aspect.
- Legal form for consortia
- If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a wholly legal entity before entering into the Contract.
- Second stage candidates
- 2–5 candidates invited to tender
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted
- Legal basis
- CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jan 2021, 09:32 GMT
- Last source update
- 20 Jan 2021, 09:32 GMT
- Authority reference
700014297- FTS notice number
2021/S 000-001130- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028bc0Find a Tender- Contract terms summary
The Contract and Services provided will be made against an agreed Payment Plan. Payments will follow successful delivery and acceptance of services. The end to end process for the aforementioned conditions shall be handled within the CP&F system (The DE&S Procurement and Payment software). Financing and payment conditions shall be included in the ITT.
- Other terms
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the security aspects letter tor reflect these changes; whether in respect of the applicable protective marking scheme, protective markings given, the aspects of which any protective marking applies or otherwise.
Candidates may be required to have the necessary Personal Security Clearances (PSCs) and may need to have access to facilities with security clearance (Facility Security Clearance "FSC's") e.g. on the list X register in the UK. Candidates which do not yet hold security clearance may obtain such clearance until 14.6.2021. This requirement will be detailed further at ITT.
The Cyber Risk Assessment for the procurement is "Very Low", as defined in DEFSTAN 05-138.
All suppliers must be able to complete a Supplier Assurance Questionnaire, via the Supplier Cyber Protection Service, to demonstrate their level of compliance against the required Cyber Risk Level. The reference number is "RAR-J6AA5TQ4".
Tenderers must as a minimum have Cyber Essentials Plus and conform to the very low DEFSTAN 05-138 controls.
If the Tenderer cannot meet the level of security controls required by the Contract start date it does not mean an immediate fail. The Tenderer should submit a Cyber Implementation Plan (CIP) as part of their Tender submission detailing the steps they would take to meet the necessary controls, together with associated timescales, details of any equivalent standards they have, or reasons why they are unable to comply.
For note, the requirement for compliance with the Cyber security controls is being extended to apply throughout the Defence supply chain. Where the prime contractor intends to sub-contract and ensure their supply chain has the appropriate controls, or an agreed implementation plan, in place prior to sub-contract award.
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification. https://www.gov.uk/government/publications/government-security-classifications Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk. Suppliers selected following the DPQQ Authority assessment will be invited to attend "supplier days", to provide potential providers an opportunity to assess the FELS in advance of producing a Tender. Please be aware that any expenditure incurred by a supplier for this visit will be borne by themselves and is a matter solely for their commercial judgement. Examples of such expenditure include, but are not limited to, travel, accommodation and subsistence. Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on http://www.dcocontracts.mod.uk. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: YQ5SS7NEQ5. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents. If you experience any difficulties please refer to the online Frequently Asked Questions (FAQs) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324. GO Reference: GO-2021119-DCB-17664186
How it was run
Official notice- Submission deadline
- 19 Feb 2021, 09:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Deposits and guarantees
The Authority reserves the right to ask for an Indemnity, Guarantee or bank bond if the supplier does not meet the standard for economic and financial standing. A parent Company Guarantee may also be required dependent on the formation and financial standing of the contracting business.
Timeline
20 Jan 2021 → 19 Feb 2021 · 2 dates- Notice published20 Jan 2021, 09:32 GMT
- Submission deadline19 Feb 2021, 09:00 GMT
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.