Official UK procurement notice
The Repair of Various HVAC Units, Charge Air Coolers and Associated Items including the Provision of Output Specifications
Authority: Ministry of Defence (Central government)
What is being bought4 lots · detail below
Published requirement descriptionBabcock Land Defence Limited, acting as agent for the UK Ministry of Defence, intends to place a seven (7) year contract for the Repair of Various HVAC Units, Charge Air Coolers and Associated Items including the Provision of Output Specifications.
The MoD are driving to improve the quality of equipment and platform data they hold. For this contract, we are asking industry to develop output specifications for the NSN’s contained within this requirement.
An output specification is a qualitative specification, detailing the NSN’s high-level functional and physical performance characteristics, test and inspection criteria and permissible tolerances following in-depth repair activities. An Output Specification is not to be construed as a repair specification; which would detail how the Contractor Deliverable is to be repaired.
For further detail, please see the slide pack attached to the PQQ.
Prospective contractors are required to hold Quality Management System certification to ISO 9001:2015 or suitable alternative, with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body. You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award. Quantity or scope: Babcock Land Defence Ltd, acting as agent to the UK Ministry of Defence, has a potential requirement to place a seven (7) year Framework Agreement for the Repair of Various HVAC Units, Charge Air Coolers and Associated Items including the Provision of Output Specifications.
This requirement will be separated into 4 Lots.
Lots 1 and 2 pertain to the repair and provision of output specifications for Charge Air Coolers, including, but not limited to, the following NSNs:
2815995751140 Charge Air Cooler
2930998263027 Charge Air Cooler
Lots 3 and 4 pertain to the repair and provision of output specifications for Heating Ventilation & Air Conditioning (HVAC) units, including, but not limited to, the following NSNs:
2590995175561 Evaporator
4130998648352 Evaporator
4130994796494 Condenser
4130998716257 Evaporator
4130992198284 Evaporator
4130995990954 Evaporator
2590996379860 Evaporator
4130997260433 Condenser
The Authority reserves the right to add associated items to the contract during its lifetime.
CPV: Maintenance and repair services · Repair and maintenance services of security and defence materials
How this framework works
From the published notice- Framework period
- … – … (7 yrs)
- Framework value
- £4,100,000
Lots and requirements (4)Procurement structure
4 lots · all with a published valueEvery one of these 2 lots carries the same published figure, £50,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Repair of Charge Air CoolersPublished value£3,000,000
Repair of Charge Air Coolers. Quantity or scope: Repair of Charge Air Coolers including, but not limited to, the following NSNs:
2815995751140 Charge Air Cooler
2930998263027 Charge Air Cooler
The Authority reserves the right to add associated items to the contract during its lifetime.
Lot #2Provision of Output specifications relating to Charge Air Coolersceiling above
Provision of Output specifications relating to Charge Air Coolers. Quantity or scope: Provision of Output specifications relating to Charge Air Coolers including, but not limited to, the following NSNs:
2815995751140 Charge Air Cooler
2930998263027 Charge Air Cooler
The Authority reserves the right to add associated items to the contract during its lifetime.
The MoD are driving to improve the quality of equipment and platform data they hold. For this contract, we are asking industry to develop output specifications for the NSNs repaired.
An output specification is a qualitative specification, detailing the NSN’s high-level functional and physical performance characteristics, test and inspection criteria and permissible tolerances following in-depth repair activities.
It is not the same as a repair specification, which would detail all steps taken for repair.
For further detail, please see the slide pack attached to this contract notice/PQQ.
Lot #3Repair of Heating Ventilation & Air Conditioning Units (HVAC)Published value£1,000,000
Repair of Heating Ventilation & Air Conditioning Units (HVAC) Quantity or scope: Repair of Heating Ventilation & Air Conditioning Units (HVAC) including, but not limited to, the following NSNs:
2590995175561 Evaporator
4130998648352 Evaporator
4130994796494 Condenser
4130998716257 Evaporator
4130992198284 Evaporator
4130995990954 Evaporator
2590996379860 Evaporator
4130997260433 Condenser
The Authority reserves the right to add associated items to the contract during its lifetime.
Lot #4Provision of Output specifications relating to Heating Ventilation & Air Conditioning Units (HVAC)ceiling above
Provision of Output specifications relating to Heating Ventilation & Air Conditioning Units (HVAC) Quantity or scope: Provision of Output specifications relating to Heating Ventilation & Air Conditioning Units (HVAC) including, but not limited to, the following NSNs:
2590995175561 Evaporator
4130998648352 Evaporator
4130994796494 Condenser
4130998716257 Evaporator
4130992198284 Evaporator
4130995990954 Evaporator
2590996379860 Evaporator
4130997260433 Condenser
The Authority reserves the right to add associated items to the contract during its lifetime.
The MoD are driving to improve the quality of equipment and platform data they hold. For this contract, we are asking industry to develop output specifications for the NSN’s contained within this requirement.
An output specification is a qualitative specification, detailing the NSN’s high-level functional and physical performance characteristics, test and inspection criteria and permissible tolerances following in-depth repair activities.
An Output Specification is not to be construed as a repair specification; which would detail how the Contractor Deliverable is to be Repaired.
For further detail, please see the slide pack attached to this contract notice/PQQ.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 45%
- Pricing: 45%
- Social Value: 10%
- Suitability
Suppliers Instructions How to Express Interest in this Tender:
- Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
- Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any furt…
- Suitability
Suppliers Instructions How to Express Interest in this Tender:
- Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
- Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any furt…
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
- “The Repair of Various HVAC Units, Charge Air Coolers and Associated…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted
- Legal basis
- CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Jun 2021, 22:45 BST
- Last source update
- 3 Jun 2021, 22:45 BST
- Authority reference
IRM20/7538- FTS notice number
2021/S 000-012513- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b853Find a Tender
- Other terms
Delivery performance
Publisher note: The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
How it was run
Official notice- Appointment period ends
- 5 Jul 2021
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
3 Jun 2021 → 5 Jul 2021 · 2 dates- Notice published3 Jun 2021, 22:45 BST
- Admission / appointment period endsperiod end, not a bid countdown5 Jul 2021
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Babcock Land Defence LimitedReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.