Find a TenderAwarded
Published 11 Aug 2023, 09:24 BST

Official UK procurement notice

The Service, Maintenance & Repair of Ventilation, Air Handling & Air Conditioning Units In Housing & Corporate Properties

Official notice

Authority: London Borough of Hillingdon (Local council)

WorksOpen procedure
Published estimate£1,050,000exc. VAT
Submissions closed 15 Sept 2023awarded 11 Jan 2024
Awarded to Re-Gen (M&E Services) Ltd.

What is being bought

Published requirement description

The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of Communal & Dwelling Ventilation, Air Handling and Air Conditioning Units ensuring compliance with all relevant industry, manufacturers and safety standards. The contract is to include Hillingdon Council's housing stock of over 11,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing and approx. 250 Corporate Sites.

The contractor will provide a planned servicing regime and reactive maintenance for repair and replacement as well as to undertake small works projects up to an approved threshold value for the asset types as stipulated.

Contractor will need to provide evidence of competence via membership of relevant industry recognised accreditation scheme such as HVAC, HEVAC, ACS F Gas or equal & equivalent.

All rates provided must be inclusive of all management fees, preliminaries, overheads and profits.

The proposed contract will be for a period of three (4) years with an option to extend for a further Two (2) year subject to the requirements of the service and the satisfactory performance of the contractor.

CPV: Cooling and ventilation equipment · Inspection of ventilation system · Ventilation and air-conditioning installation work · Ventilation installation work

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: UK
Extensions: The proposed contract will be for a period of three (4) years with an option to extend for a further Two (2) year subject to the requirements of the service and the satisfactory performance of the contractor.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
11 Aug 2023, 09:24 BST
Last source update
11 Jan 2024, 09:23 GMT
Award evaluation window
15 Sept 2023 – …
FTS notice number
2024/S 000-000893
Classification (CPV)
Cooling and ventilation equipmentInspection of ventilation systemVentilation and air-conditioning installation workVentilation installation work
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03eef5 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
15 Sept 2023, 13:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
15 Sept 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Sept 2023 → 11 Jan 2024 · 3 dates
  1. Submission deadline
    15 Sept 2023, 13:00 BST
  2. Bids opened
    15 Sept 2023, 13:00 BST
  3. Notice published
    11 Jan 2024, 09:23 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Jan 2024, 09:23 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £276,2821 contract exc. VAT
Bids received 5
Contracts signed 1latest 11 Jan 2024
Awarded toValueDateStatus
Re-Gen (M&E Services) Ltd.SME£276,282 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids———

Contracting authority & participating public bodies

London Borough of Hillingdon

Contracting authorityLocal CouncilRegional or local authorityGeneral public services London, Hillingdon, UK, LondonContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.