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Published 5 Jun 2023, 10:11 BST

Official UK procurement notice

Third Refresh of the Holiday Activities and Food (HAF)Programme Framework

Official notice

Authority: Warwickshire County Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Health & Social Care (85)Community & Cultural Services (98) Delivery: West Midlands (UKG13)
Framework ceiling (notional)£1,500,000framework ceiling, not attributable revenue
Submissions closed 4 Jul 2023awarded 6 Sept 2023
Framework period 2 yrs 3 moends 30 Nov 2025 · starts 1 Sept 2023

What is being bought

Published requirement description

Warwickshire County Council (WCC) has refreshed the current multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free

School Meals. One meal must be provided to the children whilst attending your provision. The activities will be available at Easter, Summer and Christmas holidays. We are looking for

providers who:

  • run a holiday club
  • would be interested in running a holiday club for children in your local area
  • are a youth leader or could visit holiday clubs to teach or deliver a session in crafts, sports,

cookery or life skills or have resources to share that could help run a Holiday Club

  • have a venue, but aren't able to provide activities.

More information on the HAF scheme can be found here: www.gov.uk/government/publicati… ↗

  • How the procedure runs: https://www.legislation.gov.uk/uksi/2015/102/contents/made

CPV: Community health services · Other community, social and personal services

How this framework works

From the published notice
Bids received
26 bids received · 26 suppliers appointed
Framework period
2 yrs 3 mo from 1 Sept 2023

The lotProcurement structure

single lot · value published
Lot #1This is an open process to commission a multi provider framework for Holiday… 2 yrs 3 moPublished value£1,500,000

This is an open process to commission a multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals.

The activities will be available at Easter, Summer and Christmas holidays.

During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.

After this tendering process has been completed and the contracts have been awarded the Council will be running further competitions from time to time for the same service. This is to

allow new providers to apply to join the framework and to allow those who are unsuccessful first time around to re-apply. This process will include the same documentation as this tender

(with the exception of dates etc). These competitions will be live for the period of 3 to 6 months. However, if the Council receives a high level interest for the service the Council reserves the right to close the competition at an earlier date. Additional information: The contract will be for the remaining framework term to 30 November 2025.

Contract period: 1 Sept 2023 – 30 Nov 2025 (2 yrs 3 mo)
Delivery: West Midlands · Within the County boundaries of Warwickshire
98000000 Other community, social and personal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

As stated in the procurement documents

What this means for your bid
  • “Third Refresh of the Holiday Activities and Food (HAF)Programme…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Jun 2023, 10:11 BST
Last source update
7 Sept 2023, 12:02 BST
Authority reference
16298
FTS notice number
2023/S 000-026458
Classification (CPV)
Community health servicesOther community, social and personal services
Delivery area
West Midlands (UKG13)
Official registry OCID
ocds-h6vhtk-03d397 Find a Tender
How it runs

www.legislation.gov.uk/uksi/2015/102/conten… ↗

Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As stated in the procurement documents

Publisher note: Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is: https://in-tendhost.co.uk/csw-jets/aspx/Home Registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSW-JETS correspondence function. If you are having trouble registering with CSW-JETS please email us at: procurement@warwickshire.gov.uk Providers must register on CSW-JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
4 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/csw-jets/aspx/Home ↗

Timeline

4 Jul 2023 → 7 Sept 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 Jul 2023, 12:00 BST
  2. Contract starts
    1 Sept 2023, 00:00 BST
  3. Notice published
    7 Sept 2023, 12:02 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Sept 2023, 12:02 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 26admitted to the panel · see the list ↓
Bids received 2623 from SMEs
Contracts signed 20latest 6 Sept 2023

26 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 20 of these contracts carry the same published figure, £1,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 026458-2023-1

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-10

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-11

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-12

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-13

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-14

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-15

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-16

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-17

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-18

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-19

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-2

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-20

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-21

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-22

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-23

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-24

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-25

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-26

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

  • Contract 026458-2023-3

    Signed
    6 Sept 2023
    Value
    ceiling above
    Period
    … – 30 Nov 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
26bids · 26 electronic23——

Contracting authority & participating public bodies

Warwickshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Shire Hall,Market Square, WARWICK, West Midlands, CV344RLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court for England and WalesReview body London

Framework contractors & participating bidders

26 commercial parties on the notice
Show 16 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.