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Published 16 Dec 2021, 18:45 GMT

Official UK procurement notice

Trading with Schools - Education Supplies 2022

Official notice

Authority: Bristol City Council (Local council)

Framework agreementGoodsOpen procedure
Sectors: Printed matter and related products (22)Office and computing machinery, equipment and supplies except furniture and software packages (30)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)
+1 moreFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
 Delivery: UK
Framework ceiling (notional)£4,600,000framework ceiling, not attributable revenue
Submissions closed 20 Jan 2022awarded 29 Mar 2022

What is being bought

Published requirement description

The Council on behalf of the schools wish to appoint 2 providers under framework

agreements, for the provision of Educational Supplies to schools under individual call-off

contracts. This is being procured under the ‘Open Process’ route and bids will be evaluated

as being the most economically advantageous option to the schools

The term of the Framework will be for three years with the option to extend for a further 12

months.

The Framework will be available to the following organisations:

Bristol City Council (BCC)

Bristol City Maintained Schools, Early Years Settings, Academy Schools and other

educational establishments.

Academy Schools, who are in a group, included in the above named Authorities, but also in

other Authorities where the Academy Group operates.

The Local Authorities in the South West Region of England as follows:

Bath and North East Somerset, Bournemouth, Christchurch and Poole, Bristol, Cornwall, Devon, Dorset, Gloucestershire, Isles of Scilly, North Somerset, Plymouth, Somerset, South Gloucestershire, Swindon, Torbay, Wiltshire.

The following organisations are also included:

Avon & Somerset Constabulary, Avon Fire & Rescue Service University of Bristol, University of the West of England, University of Bath, NHS Trusts in the Bristol area, a list of which can be found at Bristol & Weston NHS, Purchasing Consortium.

CPV: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories · Office and computing machinery, equipment and supplies except furniture and software packages · Printed matter and related products · School furniture · Stationery

How this framework works

From the published notice
Places
up to 2 suppliers · 5 bids received (2.5 per place) · 2 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: UK
Extensions: The contract period will be for 3 years with the option to extend for up to a further 12 months, by agreement with the council, schools and the provider.Variant bids: not allowed
22000000 Printed matter and related products30000000 Office and computing machinery, equipment and supplies except furniture and software packages30192700 Stationery37000000 Musical instruments, sport goods, games, toys, handicraft, art materials and accessories39160000 School furniture

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 60%Social value: 20%
Published award criteria (3)
  • Quality: 20
  • Social Value: 20
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Trading with Schools - Education Supplies 2022” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
16 Dec 2021, 18:45 GMT
Last source update
30 Nov 2022, 17:21 GMT
Award evaluation window
20 Jan 2022 – …
Authority reference
DN569622
FTS notice number
2022/S 000-034006
Classification (CPV)
Musical instruments, sport goods, games, toys, handicraft, art materials and accessoriesOffice and computing machinery, equipment and supplies except furniture and software packagesPrinted matter and related productsSchool furnitureStationery
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03028e Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
20 Jan 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
20 Jan 2022, 12:05 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

20 Jan 2022 → 30 Nov 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    20 Jan 2022, 12:00 GMT
  2. Bids opened
    20 Jan 2022, 12:05 GMT
  3. Notice published
    30 Nov 2022, 17:21 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Nov 2022, 17:21 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 5
Contracts signed 2latest 29 Mar 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £4,800,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 034006-2022-1

    Signed
    29 Mar 2022
    Value
    ceiling above
    Status
    active

  • Contract 034006-2022-2

    Signed
    18 Mar 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic0——

Contracting authority & participating public bodies

Bristol City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services City Hall, College Green, Bristol, UK, BS1 5TRContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court England & Wales Royal Court of JusticeReview body London

Framework contractors & participating bidders

2 commercial parties on the notice
  • Lyreco UK LimitedFramework contractor Deer Park Court, Donnington Wood, Telford, UK, TF2 7NB
  • The ConsortiumFramework contractor Hammond Way, Trowbridge, UK, BA14 8RR

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.