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Published 14 May 2026, 16:59 BST

Official UK procurement notice

Transcription Services Framework · UK public procurement notice

Official notice

Authority: Corporate Officer of the House of Commons (Central government)·Consortium: 2 public authorities

Framework agreementServicesOpen procedureAbove thresholdSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Business Services & Consultancy (79)Community & Cultural Services (98) Delivery: London (UKI32)
Framework ceiling (notional)£1,600,000framework ceiling, not attributable revenue
Submissions closed 20 Oct 2026
Next notice expected 1 Jul 2026
Framework period 3 yrsends 18 Apr 2030 · up to 18 Apr 2031 with extensions · starts 19 Apr 2027

What is being bought

Published requirement description

The Corporate Officer of the House of Lords and Corporate Officer of the House of Commons (the Authority), acting jointly, requires up to a maximum of 4 suppliers for the provision of transcription services, to support and supplement the Authority's internal transcription teams, providing additional capacity and resilience during periods of peak demand. This will include in-person attendance for the purpose of taking a log of proceedings, for Select Committees of both Houses, Joint Committees, Private Bill Committees and other Committee sittings. These transcriptions are ordered to be published by both Houses for various committees across the House of Commons and the House of Lords.

This procurement is for the establishment of an internal framework agreement for transcription services. The framework will be awarded to up to 4 suppliers and is not divided into lots.

The framework will support transcription operations across Parliament and is intended to ensure high quality transcription, value for money, and service resilience.

To register your interest and participate in this tender, please create an account on Atamis via atamis-ukparliament.my.site.com/s/Welcome ↗. Once registered, search for the project in order to access the tender documents.

If you experience any issues with registration, please contact the team at pcd@parliament.uk.

  • The authority expects to re-tender this requirement around 23 Jun 2030, 23:59 BST.

CPV: Documentation services · Miscellaneous services · Sound recordings

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 4 suppliers
Framework period
3 yrs · up to 4 yrs from 19 Apr 2027, N/A
Supplier levy on call-offs (max %)
N/A
Published description of the framework

Refer to ITT documents.

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£1,600,000
Contract period: 19 Apr 2027 – 18 Apr 2030 (3 yrs) · up to 18 Apr 2031 with extensionsValue: £1,600,000 exc. VAT · £2,000,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: 3+1 The Authority considers that a direct award may be permissible under Schedule 5 to the Procurement Act 2023 in respect of the continued provision of the services described in this notice. The Authority therefore reserves the right to award a subsequent contract where the relevant statutory requirements are satisfied. The existing goods, services or works were supplied under a public contract awarded pursuant to a competitive tendering procedure within the five years preceding publication of this Transparency Notice.
32353000 Sound recordings79131000 Documentation services98300000 Miscellaneous services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Conditions of Participation: Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents).

  • Technical & professional ability

    Conditions of Participation: Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents).

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Quality: 60%
  • Commercial Proposal: 30%
  • Social Value: 10%
Published award criteria (3)
  • Commercial Proposal: 30%
  • Quality: 60%
  • Social Value: 10%
Conditions of participation2
  • Economic & financial standing

    Conditions of Participation: Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents).

  • Technical & professional ability

    Conditions of Participation: Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents).

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Transcription Services Framework” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 23 Jun 2030
First published
14 May 2026, 16:59 BST
Last source update
18 Sept 2026, 13:17 BST
Award evaluation window
Submission end – 21 Dec 2026
Authority reference
C3058
FTS notice number
2026/S 000-088683
Latest notice
Tender notice (UK4)
Classification (CPV)
Documentation servicesMiscellaneous servicesSound recordings
Delivery area
London (UKI32)
Official registry OCID
ocds-h6vhtk-06993f Find a Tender
Contract terms summary

Payment of valid and undisputed invoices shall be made within 30 days of receipt.

Review and risk notes
Risks

The Authority considers the following known risks may materialise during the term of the Contract and considers that if they did, the Contract could not be performed to the Authority’s satisfaction without the Contract using the following permitted modifications to remedy this:

  • Significant increases or decreases in demand for transcription services resulting from changes to the number or operation of House committees;
  • The risk that ASR technology does not achieve sufficient accuracy to meet required standards without continued and robust manual quality assurance;
  • Fluctuations in required turnaround times or service volumes arising from parliamentary or operational pressures; and
  • Supplier capacity constraints within the multi-supplier model affecting the Authority’s ability to maintain continuity of service.

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Appointment period ends
20 Oct 2026, 12:00 BST
Clarification deadline
8 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · N/A
Detailed submission instructions & authority contactsFrom official release

Please submit all tender responses via our procurement portal, Atamis. Tenderers can create an account here: atamis-ukparliament.my.site.com/s/Welcome ↗.

Timeline

14 May 2026 → 19 Apr 2027 · 8 dates
  1. Planning notice published165 days ago
    14 May 2026, 16:59 BST
  2. Market engagement151 days ago
    28 May 2026, 23:59 BST

    To register your interest and participate in the Request for Information (RFI), please create an account on Atamis via atamis-ukparliament.my.site.com/s/Welcome ↗ . Once registered, search for the project and select “Express Interest” to access the RFI documents.

    If you experience any issues with registration, please contact the team at pcd@parliament.uk.

  3. Next notice expected117 days ago
    1 Jul 2026, 23:59 BST
  4. Tender notice published38 days ago
    18 Sept 2026, 13:17 BST
  5. Clarification questions by19 days ago
    8 Oct 2026, 12:00 BST
  6. Admission / appointment period ends7 days ago · period end, not a bid countdown
    20 Oct 2026, 12:00 BST
  7. Today
    26 Oct 2026
  8. Award decision expected byin 56 days
    21 Dec 2026, 23:59 GMT
  9. Contract startsin 174 days
    19 Apr 2027, 00:00 BST

Notice history

6 events · 3 releases on Find a Tender · since 14 May 2026
  1. Preliminary market engagement notice published
    14 May 2026, 16:59 BST
    UK2
  2. Preliminary market engagement notice published
    15 May 2026, 16:11 BST
    UK2
  3. Tender notice published
    18 Sept 2026, 13:17 BST
    UK4
  4. Status changed to active
    18 Sept 2026, 13:17 BST
  5. Procurement method changed
    18 Sept 2026, 13:17 BST
  6. Deadline published: 20 Oct 2026, 12:00 BST
    18 Sept 2026, 13:17 BST
Published amendments (1)

Link to Atamis is broken, notice has been updated to fix this

Contracting authority & participating public bodies

2 public bodies on the notice

Corporate Officer of the House of Commons

Contracting authorityPublic authority - central government GB-PPON: PQCD-6982-LPZW Westminster, LONDON, London, SW1A 0AAContact email

Consortium members and other public bodies

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure