UK public contract notice — Felpham Community College

The School

Felpham Community College in West Sussex, is a large local authority maintained secondary school with sixth form for 1,600 students and 170 staff. The school premises consist of range of buildings built in the 1970s (South & North Blocks). These buildings were added to in 1996 with the construction of the main block and then the science block in 2003. The media centre was added in 2006 and a new PE changing block was constructed in 2010. The latest addition to the school premises was the Blake Building, a three-storey teaching block, which was completed in 2019.

The tender

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for this school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at the school.

The basis and rationale that the client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleaning is as detailed within the tender specification.

The contract being tendered is from 1st August 2024 to 31st July 2027 with an option to extend for up to a further two years at the discretion of the client. The contract will be fixed price in nature, with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

Contract value:

The annual contract value is circa £210,807

The value of the new contract is circa £1,054,035 (Current annual contract cost, multiplied by the maximum 5 year term of the contract)

Other notes:

•Please be advised that this contract will be let on a 3 year + 2 years basis.

•Please be advised that there are two current cleaning staff in the LGPS

•Please be advised that the cleaning service is currently contracted to Churchill Contract Services

•Please be advised that the School has a minimum requirement for a contractor’s employers liability/ public liability and professional indemnity insurance of £10m

•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m

•The winning bidder is required to pay the Litmus tender fee of £5,600 plus VAT, directly to the Litmus Partnership, upon contract award

See the SQ Document for further information.