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Published 2 Sept 2022, 16:05 BST

Official UK procurement notice

UKRI-2379 EPAC Front End and Ti:Sapphire Main Amplifier Optiocal Tables

Official notice

Authority: UK Research and Innovation (Central government)

GoodsOpen procedureSME suitable
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: South East (UKJ14)
Published estimate£240,000exc. VAT21.5% above published estimate
Submissions closed 10 Oct 2022awarded 16 Nov 2022
Awarded to Newport Spectra-Physics Ltd.
Contract term 5 moends 31 Mar 2023 · extension options published · starts 4 Nov 2022

What is being bought

Published requirement description

Proposals are sought by the Science and Technology Facilities Council (STFC) for the supply of

optical tables for laser systems being built for the EPAC Project located at the Rutherford Appleton

Laboratory (RAL). These optical tables will form the base of the laser system and will be operated at

room temperature in ambient atmospheric conditions in a clean room environment.

CPV: Optical instruments

The lotProcurement structure

single lot · value published
Lot #1Ti:Sapphire Main Amplifier Optical TablesAwarded 5 moPublished value£240,000

Ti:Sapphire Main Amplifier Optical Tables.

The initial purchase is for 1 Front End Optical Table and 1 Ti:S Main Amplifier Optical Table. UKRI wish to retain the option to buy an additional 2 optical tables for the Ti:Sapphire Main Amplifier at a later date and therefore different timescales for delivery will apply. Additional information: To respond to this opportunity please click here: ukri.delta-esourcing.com/respond/4KG2EFMX72 ↗

Contract period: 4 Nov 2022 – 31 Mar 2023 (5 mo)
Delivery: South East · Oxfordshire
Extensions: UKRI wish to retain the option to buy an additional 2 optical tables for the Ti:Sapphire Main Amplifier at a later date and therefore different timescales for delivery will apply.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (9)
  • Table Joining Method: 15%
  • Table Supports: 15%
  • Underside Tapped Holes: 5%
  • Lost Holes: 4%
  • Installation: 10%
  • Quality Management: 5%
  • Delivery Date: 10%
  • Delivery Schedule: 6%
  • Price: 30%
Published award criteria (9)
  • Table Joining Method: 15
  • Table Supports: 15
  • Underside Tapped Holes: 5
  • Lost Holes: 4
  • Installation: 10
  • Quality Management: 5
  • Delivery Date: 10
  • Delivery Schedule: 6
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Sept 2022, 16:05 BST
Last source update
21 Nov 2022, 12:05 GMT
Award evaluation window
7 Oct 2022 – …
Authority reference
UKRI-2379
FTS notice number
2022/S 000-032935
Classification (CPV)
Optical instruments
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-036587 Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Procurement Contract Transparency Data: Redacted contract documents will be made available within the next 30 days on the UKRI website at: https://www.ukri.org/about-us/procurement-contract-transparency-data/ To view this notice, please click here: https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=731973804 GO Reference: GO-20221121-PRO-21503868

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Optical-instruments./4KG2EFMX72 ↗

Submission deadline
10 Oct 2022, 11:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
7 Oct 2022, 11:00 BST

Timeline

7 Oct 2022 → 21 Nov 2022 · 4 dates
  1. Bids opened
    7 Oct 2022, 11:00 BST
  2. Submission deadline
    10 Oct 2022, 11:00 BST
  3. Contract starts
    4 Nov 2022
  4. Notice published
    21 Nov 2022, 12:05 GMT

Notice history

2 events · 3 releases on Find a Tender · since 3 Oct 2022
  1. Deadline moved to 10 Oct 2022, 11:00 BST
    3 Oct 2022, 14:05 BST
    +3 days · was 7 Oct 2022, 11:00 BST
  2. Status changed to complete
    21 Nov 2022, 12:05 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.27 Oct 202210 Oct 2022+3 d
—Bid openingConditions for opening of tenders · IV.2.77 Oct 202210 Oct 2022+3 d

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Optical-instr…

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £291,4721 contract exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 16 Nov 2022
Awarded toValueDateStatus
Newport Spectra-Physics Ltd.£291,472 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids1——

Contracting authority & participating public bodies

UK Research & Innovation

Contracting authorityCentral GovernmentBody governed by public lawResearch Polaris House, North Star Avenue, Swindon, South West, SN2 1FLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria