Find a TenderCancelledProcurement termination notice

Published 7 Apr 2025, 16:05 BST

Official UK procurement notice

UKRI-4753 HVAC Maintenance · UK public procurement notice

Official notice

Authority: UK Research and Innovation (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: North West (UKD61)

Published estimate£1,860,000≈ £930k / year · £2,232,000 inc. VAT

Submissions closed 7 May 2025

Contract term 2 yrsends 16 Jun 2027 · up to 16 Jun 2029 with extensions · starts 16 Jun 2025

What is being bought

Published requirement description

The contracting authority is UK Research and Innovation (UKRI) and the services are for their Science and Technology Facilities Council (STFC) Daresbury Laboratory (DL). The aim of this procurement is to contract with a Service Provide to complete all Planned, Preventative Maintenance, reactive, remedial works pertaining to HVAC across STFC Estates at Daresbury Laboratory. We are looking to contract with a specialist HVAC maintenance Service Provider who has technical capability to deliver all aspects of the services. Preferably, they should have the direct in-house labour to be able to maintain a variety of brands of HVAC.

To view this notice, please click here:

ukri.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Repair and maintenance services of mechanical building installations

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£1,860,000

Contract period: 16 Jun 2025 – 16 Jun 2027 (2 yrs) · up to 16 Jun 2029 with extensionsValue: £1,860,000 exc. VAT · £2,232,000 inc. VAT

Delivery: North WestEligibility: SME eligible

Extensions: This contract is for 2 years, with two optional extensions of one year each.

50712000 Repair and maintenance services of mechanical building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published award criteria (2)

Price: Long criteria description
Quality: Long criteria description

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: Unspecified in notice
First published: 7 Apr 2025, 16:05 BST
Last source update: 26 Jun 2025, 16:53 BST
Award evaluation window: Submission end – 13 Jun 2025
Authority reference: UKRI-4753
FTS notice number: 2025/S 000-013467
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Repair and maintenance services of mechanical building installations
Delivery area: North West (UKD61)
Official registry OCID: ocds-h6vhtk-04fe4a Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission not allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 7 May 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Not allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

7 Apr 2025 → 26 Jun 2025 · 7 dates

Tender notice published
7 Apr 2025, 16:05 BST
Submission deadline
7 May 2025, 12:00 BST
Assessment summaries sent
3 Jun 2025, 00:00 BST
Award decision expected by
13 Jun 2025, 00:59 BST
Contract starts
16 Jun 2025
Standstill ends
19 Jun 2025, 23:59 BST
Latest notice published
26 Jun 2025, 16:53 BST

Notice history

6 events · 4 releases on Find a Tender · since 7 Apr 2025

Tender notice published
7 Apr 2025, 16:05 BST
UK4
Contract award notice published
10 Jun 2025, 12:05 BST
UK6
Status changed to complete
10 Jun 2025, 12:05 BST
Contract award notice published
19 Jun 2025, 19:05 BST
UK6
Procurement termination notice published
26 Jun 2025, 16:53 BST
UK12
Contract signature expected
2 Jul 2025, 23:59 BST
scheduled

Routine re-releases (4)

2025-04: 1 release · 7 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £118,8511 award exc. VAT

Bids received 54 from SMEs

Contracts signed 1

Awarded to	Value	Date	Status
Thermatic Technical FM Limited3 Jul 2025 – 2 Jul 2027 · up to 2 Jul 2029Extensions: This contract is for 2 years, with two optional extensions of one year each.	£118,851	3 Jun 2025	Awarded

Contracts

Contract 1 · Thermatic Technical FM Limited
Signed
date not published
Value
—
Period
… – 16 Jun 2027
Status
cancelled (26 Jun 2025), Decision to abandon this procurement, identified certain aspects of the pass/fail criteria & evaluation methodology could benefit from further defined clarification to ensure alignment with the CA's intended objectives to be fair & transparent.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	4	0	—

Contracting authority & participating public bodies

UK Research & Innovation

Contracting authorityPublic undertaking GB-PPON: PDQJ-7126-JDHG Polaris House, North Star Avenue, Swindon, South West, SN2 1FLContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Thermatic Technical FM LimitedAwarded supplierGB-COH: 10650952 3 Sovereign Enterprise Park, King William Street, Salford, North West, M50 3UPContact name, email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender26 Jun 2025, 16:53 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender19 Jun 2025, 19:05 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Jun 2025, 12:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender7 Apr 2025, 16:05 BST