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Find a TenderAwardedContract details notice
Published 23 Sept 2025, 16:10 BST

Official UK procurement notice

UKRI-4946 - Provision of Commercial Cleaning Services

Official notice

Authority: UK Research and Innovation (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: UKSouth East (UKJ14)
Published estimate£5,200,000≈ £1.3m / year · £6,240,000 inc. VAT · 1 value update
Submissions closed 16 Jan 2026awarded 18 Feb 2026
Awarded to Calber Facilities Management Ltd
Contract term 4 yrsends 5 Mar 2030 · up to 5 Mar 2033 with extensions · starts 6 Mar 2026

What is being bought

Published requirement description

The overall requirement is for a fully integrated and seamless commercial and specialist cleaning service, incorporating management of window and cladding cleaning, provision and servicing of feminine hygiene units and dust mats. The cleaning services are required to be provided across two different STFC sites- Rutherford Appleton Laboratory (RAL) and Chilbolton Laboratory.

  • The authority expects to re-tender this requirement around 3 Dec 2029, 23:59 GMT.

CPV: Cleaning and sanitation services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEPublished value£5,200,000
Contract period: 6 Mar 2026 – 5 Mar 2030 (4 yrs) · up to 5 Mar 2033 with extensionsValue: £5,200,000 exc. VAT · £6,240,000 inc. VAT
Delivery: UK, South EastEligibility: SME eligible
Extensions: 3 optional years on a 1+1+1 basis · 3 optional years on a 1+1+1 basis
90900000 Cleaning and sanitation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 3 Dec 2029
First published
23 Sept 2025, 16:10 BST
Last source update
16 Apr 2026, 12:19 BST
Award evaluation window
Submission end – 6 Mar 2026
Authority reference
C0287
FTS notice number
2025/S 000-080515
Latest notice
Contract details notice (UK7)
Classification (CPV)
Cleaning and sanitation services
Delivery area
UKSouth East (UKJ14)
Official registry OCID
ocds-h6vhtk-05a070 Find a Tender

How it was run

Official notice
Run through: UKRI eSourcing
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
16 Jan 2026, 12:00 GMT
Clarification deadline
7 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

ukri2.my.salesforce-sites.com/ProSpend__CS_Contrac… ↗

Timeline

23 Sept 2025 → 16 Apr 2026 · 11 dates
  1. Planning notice published400 days ago
    23 Sept 2025, 16:10 BST
  2. Market engagement359 days ago
    3 Nov 2025, 23:59 GMT

    UKRI will be holding a Market Engagement event on Monday 13th October 2025 providing an overview of the requirement and the opportunity for suppliers to ask questions. If you are interested in attending, please email your contact details to STFCprocurement@ukri.org, quoting the UKRI reference number, no later than 8th October 2025.

  3. Next notice expected355 days ago
    7 Nov 2025, 23:59 GMT
  4. Tender notice published324 days ago
    8 Dec 2025, 11:34 GMT
  5. Clarification questions by294 days ago
    7 Jan 2026, 12:00 GMT
  6. Submission deadline285 days ago
    16 Jan 2026, 12:00 GMT
  7. Assessment summaries sent241 days ago
    2 Mar 2026
  8. Contract starts237 days ago
    6 Mar 2026
  9. Award decision expected by236 days ago
    6 Mar 2026, 23:59 GMT
  10. Standstill ends231 days ago
    11 Mar 2026, 23:59 GMT
  11. Latest notice published195 days ago
    16 Apr 2026, 12:19 BST

Notice history

10 events · 4 releases on Find a Tender · since 23 Sept 2025
  1. Preliminary market engagement notice published
    23 Sept 2025, 16:10 BST
    UK2
  2. Tender notice published
    8 Dec 2025, 11:34 GMT
    UK4
  3. Published value updated to £5,200,000
    8 Dec 2025, 11:34 GMT
    was £9,100,000
  4. Status changed to active
    8 Dec 2025, 11:34 GMT
  5. Procurement method changed
    8 Dec 2025, 11:34 GMT
  6. Deadline published: 16 Jan 2026, 12:00 GMT
    8 Dec 2025, 11:34 GMT
  7. Contract award notice published
    2 Mar 2026, 09:20 GMT
    UK6
  8. Status changed to complete
    2 Mar 2026, 09:20 GMT
  9. Contract signature expected
    20 Mar 2026, 23:59 GMT
    scheduled
  10. Contract details notice published
    16 Apr 2026, 12:19 BST
    UK7
Routine re-releases (4)
  • 2025-09: 1 release · 23 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £5,200,0001 award exc. VAT
Bids received 1
Named bidders 1published on the award notice
Contracts signed 1latest 23 Mar 2026
Awarded toValueDateStatus
Calber Facilities Management Ltd1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2033Extensions: 3 optional years on a 1+1+1 basis · Options: 3 optional years on a 1+1+1 basis£5,200,00018 Feb 2026Awarded

Contracts

  • UKRI-4946 - Provision of Commercial Cleaning Services · Calber Facilities Management Ltd

    Signed
    23 Mar 2026
    Value
    £5,200,000
    Period
    1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2033 with extensions
    Status
    active
    Extensions
    3 optional years on a 1+1+1 basis
    Options
    3 optional years on a 1+1+1 basis
    9 agreed KPIs: Completion of remedial instructions · The process for Payments Applications should be followed · relevant documentation …
    • Completion of remedial instructions
    • The process for Payments Applications should be followed
    • relevant documentation
    • To ensure the adherence to all Health and Safety regulations and policies.
    • Complete the ‘routine PPM maintenance’ as specified in the contract
    • Attendance of reactive instructions
    • Attendance of remedial instructions
    • Site Familiarisation
    • Completion of reactive instructions

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 8 at stage one00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

UK Research & Innovation (UKRI)

Contracting authorityPublic authority - central government GB-PPON: PDQJ-7126-JDHG Polaris House, Swindon, Wiltshire, South West, SN2 1FLContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Calber Facilities Management LtdAwarded supplierGB-PPON: PVND-2756-MNDX The Glenmore Centre, Grove Business Park, Wantage, South East, OX12 9GNContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure