Official UK procurement notice
V4SDDC042 Election Printing · UK public procurement notice
Authority: South Derbyshire District Council (Local council)
Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: East Midlands (UKF)
Published estimate£520,000≈ £260k / year · £624,000 inc. VAT2.6% below published estimate
Submissions closed 24 Apr 2026awarded 20 May 2026
Awarded to CIVICA ELECTION SERVICES LIMITED
Contract term 2 yrsends 30 Jun 2028 · up to 30 Jun 2030 with extensions · starts 1 Jul 2026
What is being bought
Published requirement descriptionSouth Derbyshire District Council invites Tenders for the provision of comprehensive Electoral Services Printing. The successful supplier will be responsible for delivering a full range of electoral print materials essential to the administration of statutory electoral processes. This includes, but is not limited to:
- Production and printing of poll cards
- Printing of ballot papers for all electoral events
- Supply and printing of postal vote stationery
- Printing of canvass forms
- Production of Individual Electoral Registration (IER) correspondence
- Printing of postal vote review letters
- Provision of braille ballot papers
All services must be delivered in full compliance with Electoral Commission guidance, statutory deadlines, and all relevant data protection legislation, ensuring accuracy, security, and confidentiality throughout the lifecycle of the contract.
- Not divided into lots: The council requires one point of contact for all election printing requirements.
CPV: Printed matter and related products · Printing and related services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£520,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price: Price - 40%
- Quality: Quality - 60%
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Mar 2026, 12:41 GMT
- Last source update
- 20 May 2026, 13:17 BST
- Award evaluation window
- Submission end – 21 May 2026
- Authority reference
V4SDDC042/DN810942- FTS notice number
2026/S 000-026777- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0672a8Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 24 Apr 2026, 17:00 BST
- Clarification deadline
- 10 Apr 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
24 Mar 2026 → 1 Jul 2026 · 7 dates- Tender notice published216 days ago24 Mar 2026, 12:41 GMT
- Clarification questions by199 days ago10 Apr 2026, 17:00 BST
- Submission deadline185 days ago24 Apr 2026, 17:00 BST
- Assessment summaries sent160 days ago20 May 2026, 00:00 BST
- Latest notice published159 days ago20 May 2026, 13:17 BST
- Award decision expected by158 days ago21 May 2026, 23:59 BST
- Contract starts118 days ago1 Jul 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 24 Mar 2026- Tender notice published24 Mar 2026, 12:41 GMTUK4
- Contract award notice published20 May 2026, 13:17 BSTUK6
- Status changed to complete20 May 2026, 13:17 BST
- Contract signature expected3 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £506,4981 award exc. VAT
Bids received 65 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA ELECTION SERVICES LIMITED1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030Extensions: The contract will commence on 1 July 2026 and will run for an initial period of 24 months, concluding on 30 June 2028. The Council reserves the option to extend the contract for: o An additional 12-month period, and o A further 12-month period thereafter, based on satisfactory performance, ongoing business requirements, and entirely at the Council's discretion. This provides a potential maximum contract term of 48 months (2 + 1 + 1 years). | £506,498 | 20 May 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 8 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CIVICA ELECTION SERVICES LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender