Official UK procurement notice
VEAT Notice - Bus Contingency Provision during the Commonwealth Games
Authority: West Midlands Combined Authority (Local council)
What is being bought
Published requirement descriptionThere is a risk that industrial action on the UK rail network may coincide with the Commonwealth Games, which will be hosted in the West Midlands between 28 July and 9 August. On the busiest days, over 100,000 rail trips, as part of a journey to and from the Games, are predicted.
The transport plan for the Games’ venues indicates that approximately 40% of workforce and spectators would be expected to travel to the Games events by train. A contingency plan is therefore required should the rail network be unavailable, or severely reduced, due to industrial action.
CPV: Hire of buses and coaches with driver · Vehicle refuelling services
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jun 2022, 15:09 BST
- Last source update
- 22 Jun 2022, 15:09 BST
- FTS notice number
2022/S 000-017068- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-034951Find a Tender
- Why no open competition
Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive
- Published justification
There is a risk that industrial action on the UK rail network may coincide with the Commonwealth Games, which will be hosted in the West Midlands between 28 July and 9 August. On the busiest days, over 100,000 rail trips, as part of a journey to and from the Games, are predicted.
The transport plan for the Games’ venues indicates that approximately 40% of workforce and spectators would be expected to travel to the Games events by train. A contingency plan is therefore required should the rail network be unavailable, or severely reduced, due to industrial action.
This contingency plan is being developed by the Transport for West Midlands Team of the West Midlands Combined Authority (“WMCA”) on behalf of the Commonwealth Games Organising Committee. A key element of the contingency plan is to provide additional bus services within the West Midlands region, to provide additional shuttle services between venues, city centres and Park & Ride sites. Another important aspect is the provision of additional coach capacity from towns and cities across the UK, replacing the connections that would otherwise be offered by the rail network.
Market assessment to identify and source additional buses and coaches in order to enact the contingency plan was undertaken at a time when there were and are many other calls on scarce buses, coaches and drivers, to serve other major events, airports, critical workplaces and provide rail replacement services. As a result, it was critical that WMCA secure bus operators in the shortest possible time and obtain the maximum number of resources mobilised and ready for 23rd July 2022. This will allow for driver route training and mobilisation plus Opening ceremony full dress rehearsals 24th and 26th July.
As a consequence of a UK wide rapid market engagement with regional, national bus and coach operators WMCA has found capacity and capability that achieves the most desirable possible outcome given the current restrictions and direct awards, in accordance with Clause 32(2)(C) of the Public Contracting Regulations 2015, will be made at the end of a 10 day standstill period.
This has enabled WMCA to acquire buses, coaches and drivers in the shortest possible time and maximise the resources available to deliver its contingency plan.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Berrys Coaches (Taunton) Ltd, Chalkwell Coach Hire, Coach Events Services Ltd, D&G Bus Limited, Dews Coaches, First South West Ltd +13 morejoint awardCommonwealth Games Bus Contingency ProvisionSubcontracting: declared | £4,068,958 † | — | Awarded |
Contracts
Commonwealth Games Bus Contingency Provision · Berrys Coaches (Taunton) Ltd, Chalkwell Coach Hire, Coach Events Services Ltd, D&G Bus Limited, Dews Coaches, First South West Ltd +13 more
- Signed
- 22 Jun 2022
- Value
- £4,068,958
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
19 commercial parties on the notice- Adventure TravelAwarded supplier
- Berrys Coaches (Taunton) LtdAwarded supplier
- Chalkwell Coach HireAwarded supplier
- Coach Events Services LtdAwarded supplier
- D&G Bus LimitedAwarded supplier
- Dews CoachesAwarded supplier
- First South West LtdAwarded supplier
- GO South Coast LtdAwarded supplier
- Holmeswood Coaches LtdAwarded supplier
- Johnsons Coach & Bus TravelAwarded supplier
Show 9 more suppliers
- London General Transport Services LtdAwarded supplier
- Newport Transport LtdAwarded supplier
- Notts + Derby BusesAwarded supplier
- Peoplesbus LimitedAwarded supplier
- R.E Morris & Sons LtdAwarded supplier
- Reading BusesAwarded supplier
- Roberts Travel GroupAwarded supplier
- Stephensons of EssexAwarded supplier
- West Midlands Travel LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.