Official UK procurement notice
VEAT Notice: Graduation Event Venue Hire
Authority: University of Plymouth (Education)
What is being bought
Published requirement descriptionVEAT Notice: Graduation Event Venue Hire
CPV: Event services
The lotProcurement structure
single lot · no lot value publishedLot #1This Voluntary Ex-Ante Transparency (VEAT) Notice covers the period of 19th October to…
This Voluntary Ex-Ante Transparency (VEAT) Notice covers the period of 19th October to 24th October 2025 (the ‘Ceremony Dates’).
The University of Plymouth intends to enter into a rental agreement with the Theatre Royal Plymouth (TRP) for the provision of student graduation ceremonies.
A Contract by direct award will be concluded under regulation 32.2.b (ii) of the PCR (2015), whereby competition is absent for technical reasons.
The technical reasons are that Theatre Royal Plymouth is the only Economic Operator able to offer a venue for the required dates, whilst also being able to meet the Graduation Ceremony needs of the University.
Graduation Ceremony needs of the University include;
- A venue in close proximity to the University campus
- Sound and lighting infrastructure suitable for graduation ceremonies
- Venue size to be able to accommodate in a single location, three graduation ceremonies per day and a post ceremony reception with the provision of hospitality
- Additional space for robing and photography must be in close proximity, with good accessibility and capable of handling numbers in the region of 16,000 people over the 5 day period.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Feb 2025, 10:16 GMT
- Last source update
- 14 Feb 2025, 10:16 GMT
- Authority reference
HG/UOP/2025_Graduations/075/25- FTS notice number
2025/S 000-005077- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04df10Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
A Contract by direct award will be concluded under regulation 32.2.b (ii) of the PCR (2015), whereby competition is absent for technical reasons.
The technical reasons are that Theatre Royal Plymouth is the only Economic Operator able to offer a venue for the required dates, whilst also being able to meet the Graduation Ceremony needs of the University.
Graduation Ceremony needs of the University include;
•A venue in close proximity to the University campus
•Sound and lighting infrastructure suitable for graduation ceremonies
•Venue size to be able to accommodate in a single location, three graduation ceremonies per day and a post ceremony reception with the provision of hospitality
•Additional space for robing and photography must be in close proximity, with good accessibility and capable of handling numbers in the region of 16,000 people over the 5 day period.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| THEATRE ROYAL (PLYMOUTH) LTD | £300,000 † | — | Awarded |
Contracts
Contract 005077-2025-1 · THEATRE ROYAL (PLYMOUTH) LTD
- Signed
- 13 Feb 2025
- Value
- £300,000
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Theatre Royal PlymouthAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.