VEAT notice: Revenue and Benefits System for Teignbridge District Council

Official notice

Authority: Teignbridge District Council (Local council)

GoodsNegotiated without publication of a contract notice

Sectors: Software Packages & ERP (48) Delivery: South West (UKK4)

Awarded value£370,000published contract · exc. VAT

Awarded 16 Dec 2024

Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

The date of the conclusion of the contract is June 2026

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1Strata Service Solutions are extending the current contract with Civica for their open…

Strata Service Solutions are extending the current contract with Civica for their open revenues product in use at Teignbridge District Council for 2 years taking this contract to June 2028.

Software purchased:

Approximately 160 licenses for an open revenues system for 2 years.

Delivery: South West

Procedure terms & legal framework

From the official record

Procedure method: Negotiated without publication of a contract notice
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 20 Jan 2025, 16:24 GMT
Last source update: 20 Jan 2025, 16:32 GMT
Authority reference: DN756286
FTS notice number: 2025/S 000-001930
Classification (CPV): Software package and information systems
Delivery area: South West (UKK4)
Official registry OCID: ocds-h6vhtk-04d4cc Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: Strata Service Solutions Ltd and Teignbridge District Council procured a replacement income management system and finance system both of which were planned to be live in 2023/2024.
The current finance system is an in-house system supported by 1 FTE in Strata. The project to roll out the replacement finance system had to be put on hold because of resourcing issues and then the decision was made to deploy the income management system as the current income management system expired in November 2024.
Currently, only the income management system is live and all technical resource within Strata and Teignbridge will be focused on the replacement finance system through 2025 until live.
Both projects are high risk for the authority and both systems need to be live and established before Strata or the authority run a full procurement because resource would not be available to deploy any new system
Therefore, the use of the negotiated procedure prior to publication is justified under regulation 32(2)(b)(ii) of The Public Contracts Regulations 2015 competition is absent for technical reasons.
The plan is to run a procurement as part of a convergence project where all 3 councils (Teignbridge District Council, Exeter City Council and East Devon District Council) will procure a revenue and benefits system ready for a contract to start in June 2028. but these may be subject to alteration in light of the recently released plans for Local Government Reorganisation. This will be more clearly understood during this timeframe.

Notice history

2 releases on Find a Tender

Published amendments (2 · 0 deadline changes)

When	What	Before	After	Shift
—	DateThe date of the conclusion of the contract is June 2026 · V.2.1	16 Dec 2024	1 Jun 2026	+532 d
—	DateThe date of the conclusion of the contract is June 2026 · V.2.1	16 Dec 2024	1 Jun 2026	+532 d

2 amendments published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £370,0001 contract exc. VAT

Contracts signed 1latest 16 Dec 2024

Awarded to	Value	Date	Status
CIVICA UK LIMITED	£370,000 †	—	Awarded

Contracts

Contract 001927-2025-1 · CIVICA UK LIMITED
Signed
16 Dec 2024
Value
£370,000
Status
active

Contracting authority & participating public bodies

Teignbridge District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Forde House, Brunel Road, Newton Abbot, South West, TQ12 4XXContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

CivicaAwarded supplier Southbank Central, 30 Stamford Street, South West, SE1 9LQ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.