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Published 29 Sept 2022, 13:03 BST

Official UK procurement notice

VEAT NOTICE: Time, Attendance and Payroll Software

Official notice

Authority: Teignbridge District Council (Local council)

ServicesAward procedure without prior publication of a call for competition
Sectors: IT Services & Software (72) Delivery: South West (UKK4)
Awarded value£240,000published contract · exc. VAT
Awarded 29 Sept 2022no call for competition
Awarded to Midland HR

What is being bought

Published requirement description

Human Resources and payroll software for 3 councils - Exeter City Council, Teignbridge District Council and East Devon District Council.

Teignbridge District Council is procuring on behalf of Strata Service Solutions Ltd - the councils' IT teckal company.

CPV: Time accounting or human resources software development services

The lotProcurement structure

single lot · no lot value published
Lot #12,500 licenses across Exeter City Council, Teignbridge District Council, East Devon…

2,500 licenses across Exeter City Council, Teignbridge District Council, East Devon District Council and Strata Service Solutions. The contract will be for 3 years.

The standard HR management modules will include:

  • Human Resources Management
  • Self Service
  • Mobile
  • Organisation Charts
  • Insight Builder
  • Offboarding
  • Occupational Health and Safety
  • Manager Self Service
  • GDPR
  • Workflow data publisher
  • Total Reward statement

The payroll modules will include

  • Payroll management
  • e-slips and e-P60
  • Interactive payslips
  • LGPS returns
  • Timesheets and expenses
  • General Ledger interface

Talent Management and Workforce Management modules will include:

  • Recruitment
  • Learning
  • Time and Attendance
  • Web recruitment
  • Development
  • Absence management
  • Reporting
Delivery: South West

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
29 Sept 2022, 13:03 BST
Last source update
29 Sept 2022, 13:03 BST
Authority reference
DN631591
FTS notice number
2022/S 000-027327
Classification (CPV)
Time accounting or human resources software development services
Delivery area
South West (UKK4)
Official registry OCID
ocds-h6vhtk-037163 Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

East Devon District Council had implemented this Human Resources System prior to Exeter City Council and Teignbridge District Council. As part of Strata Service Solutions' convergence project, Teignbridge and Exeter had the system rolled out 3 years ago. However, due to delays (e.g. COVID), this roll out and inbedding is still happening.

Strata Service Solutions Ltd tried to arrange a direct award via a framework, however, Strata would not have been offered the above price if this was awarded through the framework. Therefore, it made commercial sense to direct award outside of the framework.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £240,0001 contract exc. VAT
Contracts signed 1latest 29 Sept 2022
Awarded toValueDateStatus
Midland HR£240,000 †—Awarded

Contracts

  • Contract 027327-2022-STR20003-1 · Midland HR

    Signed
    29 Sept 2022
    Value
    £240,000
    Status
    active

Contracting authority & participating public bodies

Teignbridge District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Forde House, Brunel Road, Newton Abbot, South West, TQ12 4XXContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Midland HRAwarded supplier Northampton, South West, NN4 7HB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.