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Published 6 Mar 2023, 11:14 GMT

Official UK procurement notice

Vehicles & Plant Hire Framework - HDG/2023/313*

Official notice

Authority: Stoke on Trent City Council (Local council)

Framework agreement52 lotsGoodsOpen procedure
Sectors: Agricultural machinery (16)Transport Equipment & Vehicles (34) Delivery: West Midlands (UKG23)
Framework ceiling (notional)£1,770,000total for 52 lots · framework ceiling, not attributable revenue
Submissions closed 11 Apr 2023awarded 21 Aug 2023
Lots 52see the lot list below

What is being bought52 lots · detail below

Published requirement description

Stoke on Trent City Council are looking to establish a framework of approved suppliers for the hire of vehicles and road registered plant for various lengths of hire.

The servicing, maintenance, repair and road fund licencing for all vehicles and road registered plant supplied under this agreement shall be the responsibility of the approved supplier(s).

CPV: Estate and saloon cars · Flatbed and Tipper trucks · Gritter vehicles · Heavy-duty motor vehicles · Minibuses · Motor vehicles · Motor vehicles for the transport of 10 or more persons · Motor vehicles for the transport of fewer than 10 persons · Motor vehicles for the transport of goods · Mowers · Panel vans · Passenger cars · +9 more

How this framework works

From the published notice
Bids received
15 bids on the busiest of 25 lots · 17 suppliers appointed

Lots and requirements (52)Procurement structure

25 of 52 loaded on this page

Showing the first 25 of 52 published lots; the full list is in the JSON and Markdown mirrors of this notice. 52 lots · no lot values published · evaluation weights differ by lot.

Lot #1Small 4/5 Door CarAwarded

Lot 1 - Small 4/5 Door Car

Delivery: West Midlands
34111000 Estate and saloon cars34115200 Motor vehicles for the transport of fewer than 10 persons
Lot #2Medium 4/5 Door CarAwarded

LOT 2 - Medium 4/5 Door Car

Delivery: West Midlands
34115200 Motor vehicles for the transport of fewer than 10 persons
Lot #37 Seat People CarrierAwarded

LOT 3 - 7 Seat People Carrier

Delivery: West Midlands
34115200 Motor vehicles for the transport of fewer than 10 persons
Lot #49 Seat MinibusAwarded

LOT 4 - 9 Seat Minibus

Delivery: West Midlands
34120000 Motor vehicles for the transport of 10 or more persons
Lot #517 Seat MinibusAwarded

LOT 5 - 17 Seat Minibus

Delivery: West Midlands
34120000 Motor vehicles for the transport of 10 or more persons
Lot #6Car Derived VanAwarded

LOT 6 - Car Derived Van

Delivery: West Midlands
34130000 Motor vehicles for the transport of goods
Lot #72.9 tonne - GVW Panel Van LWBAwarded

LOT 7 - 2.9 tonne - GVW Panel Van LWB

Delivery: West Midlands
34130000 Motor vehicles for the transport of goods
Lot #83.5 tonne GVW Panel Van LWB High RoofAwarded

LOT 8 - 3.5 tonne GVW Panel Van LWB High Roof

Delivery: West Midlands
34136000 Vans
Lot #9Luton Van with Tail LiftAwarded

LOT 9 - Luton Van with Tail Lift

Delivery: West Midlands
34136000 Vans
Lot #107.5 tonne GVW Box Van with Tail LiftAwarded

LOT 10 - 7.5 tonne GVW Box Van with Tail Lift

Delivery: West Midlands
34136000 Vans
Lot #113.5 tonne GVW Flat BedAwarded

Lot 11 - 3.5 tonne GVW Flat Bed

Delivery: West Midlands
34134000 Flatbed and Tipper trucks
Lot #123.5 tonne GVW Flat Bed with Tail LiftAwarded

LOT 12 - 3.5 tonne GVW Flat Bed with Tail Lift

Delivery: West Midlands
34134000 Flatbed and Tipper trucks
Lot #133.5 tonne GVW Single Cab Caged TipperAwarded

LOT 13 - 3.5 tonne GVW Single Cab Caged Tipper

Delivery: West Midlands
34134200 Tipper trucks
Lot #143.5 tonne GVW Crew Cab Caged TpperAwarded

LOT 14 - 3.5 tonne GVW Crew Cab Caged Tpper

Delivery: West Midlands
34134200 Tipper trucks
Lot #1515 tonne GVW Refuse Vehicle - Wheeled BinAwarded

LOT 15 - 15 tonne GVW Refuse Vehicle - Wheeled Bin

Delivery: West Midlands
34144511 Refuse-collection vehicles
Lot #1626 tonne GVW Refuse Vehicle - Wheeled BinAwarded

LOT 16 - 26 tonne GVW Refuse Vehicle - Wheeled Bin

Delivery: West Midlands
34144511 Refuse-collection vehicles
Lot #1726 tonne GVW Refuse Vehicle - Trade LiftAwarded

Lot 17 - 26 tonne GVW Refuse Vehicle - Trade Lift

Delivery: West Midlands
34144511 Refuse-collection vehicles
Lot #1826 tonne GVW Refuse Vehicle - 70/30 Split LiftAwarded

Lot 18 - 26 tonne GVW Refuse Vehicle - 70/30 Split Lift

Delivery: West Midlands
34144511 Refuse-collection vehicles
Lot #1932 tonne GVW 8 x 4 Hook Lift (c/w nettings system and split folding arms)Awarded

LOT 19 - 32 tonne GVW 8 x 4 Hook Lift (c/w nettings system and split folding arms)

Delivery: West Midlands
34144000 Special-purpose motor vehicles
Lot #2018 tonne Skip Loader (with telescopic arms and nettings system)Awarded

LOT 20 - 18 tonne Skip Loader (with telescopic arms and nettings system)

Delivery: West Midlands
34142200 Skip loaders
Lot #2115 tonne GVW Road SweeperAwarded

21 - 15 tonne GVW Road Sweeper

Delivery: West Midlands
34921100 Road sweepers
Lot #22Compact Pedestrian SweeperAwarded

22 - Compact Pedestrian Sweeper

Delivery: West Midlands
34921100 Road sweepers
Lot #2318 tonne GVW Gritter/SpreaderAwarded

23 - 18 tonne GVW Gritter/Spreader

Delivery: West Midlands
34144440 Gritter vehicles
Lot #2424 - Agricultural Tractor (110hp)Awarded
Delivery: West Midlands
16700000 Tractors
Lot #25Telescopic Handler (with 7m Reach & Solid Tyres)Awarded

LOT 25 - Telescopic Handler (with 7m Reach & Solid Tyres)

Delivery: West Midlands
34144000 Special-purpose motor vehicles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Small 4/5 Door Car60%40%
Lot 1 Small 4/5 Door Car60%40%
10 · 7.5 tonne GVW Box Van with Tail Lift60%40%
Lot 10 - 7.5 tonne GVW Box Van with Tail Lift60%40%
11 · 3.5 tonne GVW Flat Bed60%40%
Lot 11 - 3.5 tonne GVW Flat Bed60%40%
12 · 3.5 tonne GVW Flat Bed with Tail Lift60%40%
Lot 12 - 3.5 tonne GVW Flat Bed with Tail Lift60%40%
13 · 3.5 tonne GVW Single Cab Caged Tipper60%40%
Lot 13 - 3.5 tonne GVW Single Cab Caged Tipper60%40%
14 · 3.5 tonne GVW Crew Cab Caged Tpper60%40%
Lot 14 - 3.5 tonne GVW Crew Cab Caged Tpper60%40%

40 more lots publish their own split on the notice.

What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.
  • “Vehicles & Plant Hire Framework - HDG/2023/313*” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
6 Mar 2023, 11:14 GMT
Last source update
18 Oct 2023, 15:55 BST
Award evaluation window
11 Apr 2023 – …
Authority reference
DN555723
FTS notice number
2023/S 000-030806
Classification (CPV)
Estate and saloon carsFlatbed and Tipper trucksGritter vehiclesHeavy-duty motor vehiclesMinibusesMotor vehiclesMotor vehicles for the transport of 10 or more personsMotor vehicles for the transport of fewer than 10 personsMotor vehicles for the transport of goodsMowers
+11 morePanel vansPassenger cars
Delivery area
West Midlands (UKG23)
Official registry OCID
ocds-h6vhtk-03ae47 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
11 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
11 Apr 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

supplystokeandstaffs.proactishosting.com ↗

Timeline

11 Apr 2023 → 18 Oct 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    11 Apr 2023, 12:00 BST
  2. Bids opened
    11 Apr 2023, 14:00 BST
  3. Notice published
    18 Oct 2023, 15:55 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Oct 2023, 15:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 17admitted to the panel · see the list ↓
Bids received 15busiest of 25 lots
Contracts signed 20latest 21 Aug 2023

26 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £72,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 030806-2023-3

    Signed
    21 Aug 2023
    Value
    £3,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-1

    Signed
    21 Aug 2023
    Value
    £202,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-10

    Signed
    21 Aug 2023
    Value
    £33,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-11

    Signed
    21 Aug 2023
    Value
    £26,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-12

    Signed
    21 Aug 2023
    Value
    £30,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-13

    Signed
    21 Aug 2023
    Value
    £90,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-14

    Signed
    21 Aug 2023
    Value
    £60,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-15

    Signed
    21 Aug 2023
    Value
    £15,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-16

    Signed
    21 Aug 2023
    Value
    £16,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-17

    Signed
    21 Aug 2023
    Value
    £16,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-18

    Signed
    21 Aug 2023
    Value
    £13,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-19

    Signed
    21 Aug 2023
    Value
    £32,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-2

    Signed
    21 Aug 2023
    Value
    £23,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-20

    Signed
    21 Aug 2023
    Value
    £4,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-21

    Signed
    21 Aug 2023
    Value
    BSD 16,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-22

    Signed
    21 Aug 2023
    Value
    £12,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-23

    Signed
    21 Aug 2023
    Value
    £102,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-24

    Signed
    21 Aug 2023
    Value
    £115,000
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-25

    Signed
    21 Aug 2023
    Value
    ceiling above
    Status
    active

  • Contract 030806-2023-HDG/2023/313*-26

    Signed
    21 Aug 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Small 4/5 Door Car2bids———
2 · Medium 4/5 Door Car2bids———
3 · 7 Seat People Carrier15bids———
4 · 9 Seat Minibus3bids———
5 · 17 Seat Minibus3bids———
6 · Car Derived Van3bids———
7 · 2.9 tonne - GVW Panel Van LWB3bids———
8 · 3.5 tonne GVW Panel Van LWB High Roof3bids———
9 · Luton Van with Tail Lift3bids———
10 · 7.5 tonne GVW Box Van with Tail Lift3bids———
11 · 3.5 tonne GVW Flat Bed3bids———
12 · 3.5 tonne GVW Flat Bed with Tail Lift3bids———
13 · 3.5 tonne GVW Single Cab Caged Tipper7bids———
14 · 3.5 tonne GVW Crew Cab Caged Tpper5bids———
15 · 15 tonne GVW Refuse Vehicle - Wheeled Bin5bids———
16 · 26 tonne GVW Refuse Vehicle - Wheeled Bin6bids———
17 · 26 tonne GVW Refuse Vehicle - Trade Lift6bids———
18 · 26 tonne GVW Refuse Vehicle - 70/30 Split Lift6bids———
19 · 32 tonne GVW 8 x 4 Hook Lift (c/w nettings system and split folding arms)7bids———
20 · 18 tonne Skip Loader (with telescopic arms and nettings system)5bids———
21 · 15 tonne GVW Road Sweeper5bids———
22 · Compact Pedestrian Sweeper2bids———
23 · 18 tonne GVW Gritter/Spreader2bids———
24 · 24 - Agricultural Tractor (110hp)1bids———
25 · Telescopic Handler (with 7m Reach & Solid Tyres)1bids———

Contracting authority & participating public bodies

Stoke-on-Trent City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Glebe Street, Stoke-on-Trent, UK, ST4 1HHContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

27 commercial parties on the notice
Show 17 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.