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Published 3 Mar 2022, 16:09 GMT

Official UK procurement notice

Venues Catering Framework - PGP/2020/1044*

Official notice

Authority: Stoke on Trent City Council (Local council)

Framework agreement3 lotsServicesOpen procedure
Sectors: Hotel, restaurant and retail trade services (55) Delivery: West Midlands (UKG)
Framework ceiling (notional)£1,600,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 6 May 2022awarded 14 Feb 2023
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

A catering framework is required for use through the hire of Council owned venue facilities for a wide range of corporate, civic, community and private events.

Lot 1 - A full range of catering services for all external events, ranging from full banqueting to function

Lot 2 - Civic events, ceremonies and dinners – organised by or in partnership with the City Council –

Lot 3 - Internal business meetings and conferences organised by or in partnership with the City Council

CPV: Canteen and catering services

How this framework works

From the published notice
Bids received
3 bids on the busiest of 3 lots · 3 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · evaluation weights differ by lot
Lot #1A full range of catering services for all external events, ranging from full banqueting to functionAwardedRenewal

Lot 1 - A full range of catering services for all external events, ranging from full banqueting to function

Delivery: West Midlands
Extensions: 1 x 12 month extensionVariant bids: not allowed
55500000 Canteen and catering services
Lot #2Civic events, ceremonies and dinners – organised by or in partnership with the City CouncilAwardedRenewal

Lot 2 - Civic events, ceremonies and dinners – organised by or in partnership with the City Council

Delivery: West Midlands
Extensions: 1 x 12 month extensionVariant bids: not allowed
55500000 Canteen and catering services
Lot #3Internal business meetings and conferences organised by or in partnership with the City CouncilAwardedRenewal

Lot 3 - Internal business meetings and conferences organised by or in partnership with the City Council

Delivery: West Midlands
Extensions: 1 x 12 month extensionVariant bids: not allowed
55500000 Canteen and catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
2 · Civic events, ceremonies and dinners – organised by or in partnership with the City Council65%25%10%
3 · Internal business meetings and conferences organised by or in partnership with the City Council40%50%10%
What this means for your bid
  • Price carries 25–50 points depending on the lot. Read the split per lot below.
  • “Venues Catering Framework - PGP/2020/1044*” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
3 Mar 2022, 16:09 GMT
Last source update
15 Feb 2023, 11:22 GMT
Award evaluation window
14 Apr 2022 – …
Authority reference
DN485552
FTS notice number
2023/S 000-004621
Classification (CPV)
Canteen and catering services
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-031daa Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
6 May 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
14 Apr 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

supplystokeandstaffs.proactishosting.com ↗

Timeline

14 Apr 2022 → 15 Feb 2023 · 3 dates
  1. Bids opened
    14 Apr 2022, 12:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    6 May 2022, 12:00 BST
  3. Notice published
    15 Feb 2023, 11:22 GMT

Notice history

2 events · 4 releases on Find a Tender · since 8 Apr 2022
  1. Deadline moved to 6 May 2022, 12:00 BST
    8 Apr 2022, 13:37 BST
    +22 days · was 14 Apr 2022, 12:00 BST
  2. Status changed to complete
    15 Feb 2023, 11:22 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—Deadline6 May 2022 12:00pm · IV.2.214 Apr 202214 Apr 2022+0 d
—Date6 May 2022 12:00pm · IV2.714 Apr 202214 May 2022+30 d
—DeadlineIV.2.214 Apr 20226 May 2022+22 d
—Bid openingIV.2.714 Apr 20226 May 2022+22 d

2 amendments published without a description.

Routine re-releases (4)
  • 2022-03: 1 release · 3 Mar 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 3busiest of 3 lots
Contracts signed 3latest 14 Feb 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 2 - Civic events, ceremonies and dinners – organised by or in partnership with the City Council

    Signed
    14 Feb 2023
    Value
    £50,000
    Status
    active

  • Lot 3 - Internal business meetings and conferences organised by or in partnership with the City Council

    Signed
    14 Feb 2023
    Value
    £10,000
    Status
    active

  • Lot 1 - A full range of catering services for all external events, ranging from full banqueting to function

    Signed
    14 Feb 2023
    Value
    £340,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · A full range of catering services for all external events, ranging from full banqueting to function3bids———
2 · Civic events, ceremonies and dinners – organised by or in partnership with the City Council2bids———
3 · Internal business meetings and conferences organised by or in partnership with the City Council2bids———

Contracting authority & participating public bodies

Stoke-on-Trent City Council

Contracting authorityLocal CouncilRegional or local authorityCatering supplies and services Civic Centre, Glebe Street, Stoke-on-Trent, West Midlands, ST4 1HHContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.