Official UK procurement notice
Wakefield Lesiure Management Software Solution
Authority: Wakefield Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe solution will enable Leisure Services to fully manage their Service Provision within the 6 Leisure Facilities in the Wakefield District. The solution is cloud hosted solution and must be hosted in the United Kingdom (UK) and compliant with relevant UK Law.
CPV: Software package and information systems · Software supply services
The lotProcurement structure
single lot · value publishedLot #1An open above threshold procurement process has been used for the supply of a leisure…AwardedPublished value£1,000,000
An open above threshold procurement process has been used for the supply of a leisure management IT system.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality/Social value: 70%
- price: 30%
Published award criteria (2)
- Quality/Social value: 70%
- Price: 30%
- Suitability
As detailed in the tender documentation, full unrestricted access via (URL) www.yortender.co.uk ↗
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Oct 2024, 22:24 BST
- Last source update
- 13 May 2026, 17:09 BST
- Award evaluation window
- 4 Nov 2024 – …
- Authority reference
RFS22-68a- FTS notice number
2026/S 000-044140- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a624Find a Tender
- Performance terms
As detailed in the tender documentation, full unrestricted access via (URL) www.yortender.co.uk ↗
- Review procedure
The Council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: The tender documents are available from the YORtender website www.yortender.co.uk with reference 92073. For support with registration on the YORtender website or if you are having difficulties accessing the documents through YORtender, please contact the Helpdesk email: uksupport@eu-supply.com; phone: 0800 840 2050. The successful supplier may be required to participate in the achievement of community wellbeing and positive outcomes for its customers as well as promotion and achievement of social and economic growth and environmental and sustainability policy objectives where this is required by the Contracting Authority in the contract documentation.
How it was run
Official notice- Submission deadline
- 4 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 4 Nov 2024, 13:00 GMT
Timeline
4 Nov 2024 → 13 May 2026 · 3 dates- Submission deadline4 Nov 2024, 12:00 GMT
- Bids opened4 Nov 2024, 13:00 GMT
- Notice published166 days ago13 May 2026, 17:09 BST
Notice history
2 events · 3 releases on Find a Tender · since 24 Jul 2025- Status changed to complete24 Jul 2025, 14:54 BST
- Buyer details updated24 Jul 2025, 14:54 BST
Published amendments (1)
This notice serves as a correction to Section V.2.3 of the contract notice relating to the procurement of a Leisure Management Software Solution for Wakefield Council (2025/S 000-042836). The supplier was incorrectly identified as not being a Small or Medium-sized Enterprise (SME). The notice should read that the awarded supplier is an SME.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Gladstone MRM Limited | £569,758 † | — | Awarded |
Contracts
Wakefield Lesiure Management Software Solution · Gladstone MRM Limited
- Signed
- 10 Jul 2025
- Value
- £569,758
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- WAKEFIELD COUNCILContracting authorityRegional or local authorityGeneral public services
Dispute resolution & review bodies
- Council of the City of WakefieldReview contact point
Bidders & participating suppliers
1 commercial party on the notice- GLADSTONE MRM LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria