Official UK procurement notice
WAR - Health & Safety Software Solution.
Authority: Warwickshire County Council (Local council)
What is being bought
Published requirement descriptionWarwickshire County Council (WCC) Workforce Health and Safety Service and Warwickshire Fire and Rescue Service tendered for a health and safety incident management & auditing management cloud-based software solution. The solution will serve two parallel systems for: Warwickshire County Council (WCC) & Warwickshire Fire & Rescue Service (WFRS). Delivered as a service (SaaS).
- The authority expects to re-tender this requirement around 15 Jun 2031, 23:59 BST.
- How the procedure runs: This procedure will be conducted in 2 stages. Stage 1 - Evaluation of the initial tender responses will consist of Mandatory Pass/Fail Questions and subsequently if the Bidder is compliant will be evaluated as follows: o Written Award Stage 25%. o Cost - 40% o Social Value -10% Following evaluation of the written tender, social value and cost evaluation those Bidders that are within 25 marks of each other will be invited to participate in the presentation/dialogue phase. Stage 2 - Presentation / Dialogue meetings - Those Bidders invited to participate in the Presentation / Dialogue phase will deliver a presentation, scored in accordance with the points framework marking scheme as detailed in the ITT and as per presentation questions detailed in Appendix 8 of the tender documentation, weighted 25%. A preferred bidder(s) will then be identified based on their Cost, Quality, Social Value and Presentation score.
CPV: Software package and information systems · Software-related services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£210,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (10)
- Functionality in Practice: 7.5%
- Key Dates and Implementation: 7.5%
- Training: 5%
- Functionality: 6.25%
- Reporting Date and Management Information: 6.25%
- Training: 6.25%
- Maintenance and Innovation: 6.25%
- Price: 40%
- Social Value: 10%
- Parallel Environments: 5%
Published award criteria (10)
- Functionality in Practice
- Key Dates and Implementation
- Parallel Environments
- Training
- Social Value
- Price
- Functionality
- Reporting Date and Management Information
- Training
- Maintenance and Innovation
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 15 Jun 2031
- First published
- 30 Sept 2025, 11:21 BST
- Last source update
- 12 Feb 2026, 15:54 GMT
- Award evaluation window
- Submission end – 2 Feb 2026
- Authority reference
WAR - 0020- FTS notice number
2025/S 000-076098- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a4bbFind a Tender
- How it runs
This procedure will be conducted in 2 stages.
Stage 1 - Evaluation of the initial tender responses will consist of Mandatory Pass/Fail Questions and subsequently if the Bidder is compliant will be evaluated as follows:
o Written Award Stage 25%.
o Cost - 40%
o Social Value -10%
Following evaluation of the written tender, social value and cost evaluation those Bidders that are within 25 marks of each other will be invited to participate in the presentation/dialogue phase.
Stage 2 - Presentation / Dialogue meetings - Those Bidders invited to participate in the Presentation / Dialogue phase will deliver a presentation, scored in accordance with the points framework marking scheme as detailed in the ITT and as per presentation questions detailed in Appendix 8 of the tender documentation, weighted 25%.
A preferred bidder(s) will then be identified based on their Cost, Quality, Social Value and Presentation score.
How it was run
Official notice- Submission deadline
- 18 Dec 2025, 12:00 GMT
- Clarification deadline
- 11 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
You should submit your completed responses by uploading via our e-procurement portal.
The Tender documents are available for unrestricted and full direct access, free of charge: Providers must register with the system to be able to participate and download the Tender documents. Warwickshire's e-portal web address is: in-tendhost.co.uk/warwickshirecc/aspx/… ↗
If you have any questions regarding this Tender exercise, then please upload via the correspondence function on our portal (in-tendhost.co.uk/warwickshirecc/aspx/… ↗)
Timeline
30 Sept 2025 → 23 Feb 2026 · 11 dates- Planning notice published391 days ago30 Sept 2025, 11:21 BST
- Market engagement369 days ago22 Oct 2025, 23:59 BST
Scope of engagement: PME questionnaire.
Instructions of submitting an interest:
Interested suppliers are invited to complete the Preliminary Market Engagement (PME) Questionnaire that has been published via Warwickshire County Council's e-procurement portal. Reference: WAR - 0009
The Council would be grateful if you could complete the questions in the PME document and respond by 22/10/2025.
You should submit your completed responses by uploading via our e-procurement portal.
The PME documents are available for unrestricted and full direct access, free of charge:
Providers must register with the system to be able to participate and download the PME documents. Warwickshire's e-portal web address is:
in-tendhost.co.uk/warwickshirecc/aspx/… ↗
If you have any questions regarding this Market testing exercise, then please upload via the correspondence function on our portal
- Next notice expected364 days ago27 Oct 2025, 23:59 GMT
- Tender notice published339 days ago21 Nov 2025, 14:36 GMT
- Clarification questions by319 days ago11 Dec 2025, 12:00 GMT
- Submission deadline312 days ago18 Dec 2025, 12:00 GMT
- Award decision expected by266 days ago2 Feb 2026, 23:59 GMT
- Assessment summaries sent257 days ago12 Feb 2026
- Latest notice published256 days ago12 Feb 2026, 15:54 GMT
- Contract starts253 days ago16 Feb 2026
- Standstill ends245 days ago23 Feb 2026, 23:59 GMT
Notice history
11 events · 5 releases on Find a Tender · since 30 Sept 2025- Preliminary market engagement notice published30 Sept 2025, 11:21 BSTUK2
- Preliminary market engagement notice published1 Oct 2025, 11:24 BSTUK2
- Preliminary market engagement notice published7 Oct 2025, 13:58 BSTUK2
- Tender notice published21 Nov 2025, 14:36 GMTUK4
- Published value published: £210,00021 Nov 2025, 14:36 GMT
- Status changed to active21 Nov 2025, 14:36 GMT
- Procurement method changed21 Nov 2025, 14:36 GMT
- Deadline published: 18 Dec 2025, 12:00 GMT21 Nov 2025, 14:36 GMT
- Contract award notice published12 Feb 2026, 15:54 GMTUK6
- Status changed to complete12 Feb 2026, 15:54 GMT
- Contract signature expected25 Feb 2026, 23:59 GMTscheduled
Published amendments (2)
Charge of project reference to WAR-0009
WCC Reference Number has changed now WAR 0009
Routine re-releases (5)
- 2025-10: 1 release · 1 Oct 2025
- 2025-09: 1 release · 30 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| EvotixWAR - Health and Safety Accident Software.1 Mar 2026 – 28 Feb 2028 · up to 28 Feb 2032Extensions: The service can be extended at the Council's discretion from the 01/03/28 - 28/02/2032, as required. | £213,500 | 9 Feb 2026standstill to 23 Feb 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 8 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- EVOTIX LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender