Official UK procurement notice
WCC Block contract for Residential Care Services for children and young people up to age of 18 years
Authority: Warwickshire County Council (Local council)
What is being bought
Published requirement descriptionWarwickshire County Council (WCC) is seeking to commission a Children's residential care provider within Warwickshire to deliver a 6-bed block arrangement across 3 nominated local homes for children and young people (CYP) with a diverse range of needs. The aim of this contract is to ensure high-quality, stable, and therapeutic residential care that promotes positive outcomes, emotional wellbeing, and long-term stability.
WCC is seeking to put in place a new block contracting arrangement for residential services for Children in Care and to replace the existing Warwickshire block contract from 7th May 2026.The new arrangements will fulfil WCC's sufficiency duty and enable WCC to achieve and ensure:
- Meeting statutory duties under the Children Act1989 and the Sufficiency Duty to provide enough accommodation within the local area.
- Providing safe, nurturing environments that support emotional wellbeing, education, and long-term stability.
- Achieving financial efficiency through block contracts and framework agreements, reducing reliance on high-cost spot placements.
- Enabling children to remain within or close to Warwickshire, maintaining community ties and access to local services.
- Shaping the local provider market to ensure quality, consistency, and responsiveness to changing needs.
Ensuring providers meet regulatory standards (e.g.,Ofsted) and contractual obligations through robust monitoring.
- How the procedure runs: Conditions of Participation Stage; Award Stage - Mandatory questions, cost assessment, quality assessment, interviews/site visits
- No preliminary market engagement: Preliminary market engagement was carried out before the Procurement Act went live.
CPV: Welfare services for children and young people
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£8,550,000
- Economic & financial standing
As detailed in the tender documents
- Technical & professional ability
As detailed in the tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
As detailed in the tender documents
- Technical & professional ability
As detailed in the tender documents
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2025, 16:47 BST
- Last source update
- 3 Mar 2026, 13:42 GMT
- Award evaluation window
- Submission end – 6 Mar 2026
- Authority reference
WAR-0024- FTS notice number
2025/S 000-075351- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051bf7Find a Tender- Contract terms summary
As detailed in the tender documents
- How it runs
Conditions of Participation Stage;
Award Stage - Mandatory questions, cost assessment, quality assessment, interviews/site visits
- Risks
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:
- The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered.
- Changes in legislation or national guidance.
- Changes brought about by Local Government Reorganisation.
- The identification of additional service recipients, not originally captured by the scope of the contract e.g. young people above the age of 18 yrs.
- Opportunities offered by emerging/new technologies.
How it was run
Official notice- Submission deadline
- 19 Dec 2025, 12:00 GMT
- Clarification deadline
- 12 Dec 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Warwickshire County Council will be using its new e-tendering system (In-Tend Warwickshire County Council) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is:
in-tendhost.co.uk/warwickshirecc/aspx/… ↗
Registration and use of our portal is free. When registering you will be re-directed to the In-Tend sell2midlands site. If you already registered and have issues logging in then you may need to re-set your password. You will need to select "Log in to portal" next to Warwickshire County Council.
All correspondence or clarifications relating to this procurement must be via the portals' correspondence function. If you are having trouble registering with the portal, please email us at: procurement@warwickshire.gov.uk
Providers must register on In-Tend and log in to our portal to express an interest in this project and to be able to correspond with us about this procurement.
Timeline
21 May 2025 → 7 May 2026 · 10 dates- Planning notice published21 May 2025, 16:47 BST
- Next notice expected392 days ago1 Oct 2025, 23:59 BST
- Tender notice published344 days ago19 Nov 2025, 15:47 GMT
- Clarification questions by321 days ago12 Dec 2025, 17:00 GMT
- Submission deadline314 days ago19 Dec 2025, 12:00 GMT
- Assessment summaries sent254 days ago17 Feb 2026
- Standstill ends244 days ago26 Feb 2026, 23:59 GMT
- Latest notice published240 days ago3 Mar 2026, 13:42 GMT
- Award decision expected by236 days ago6 Mar 2026, 23:59 GMT
- Contract starts175 days ago7 May 2026, 00:00 BST
Notice history
10 events · 4 releases on Find a Tender · since 21 May 2025- Pipeline notice published21 May 2025, 16:47 BSTUK1
- Tender notice published19 Nov 2025, 15:47 GMTUK4
- Published value updated19 Nov 2025, 15:47 GMT
- Status changed to active19 Nov 2025, 15:47 GMT
- Procurement method changed19 Nov 2025, 15:47 GMT
- Deadline published: 19 Dec 2025, 12:00 GMT19 Nov 2025, 15:47 GMT
- Contract award notice published17 Feb 2026, 15:27 GMTUK6
- Status changed to complete17 Feb 2026, 15:27 GMT
- Contract signature expected2 Mar 2026, 23:59 GMTscheduled
- Contract details notice published3 Mar 2026, 13:42 GMTUK7
Routine re-releases (4)
- 2025-05: 1 release · 21 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hexagon Care ServicesSME7 May 2026 – 6 May 2029 · up to 6 May 2033Extensions: The initial contract term will be 3 years however the Council reserves the right to extend the contract by further periods not exceeding 48 months (48 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant(s). · Options: Changes due to innovation and improvement as required by the specification. Options for additional spot purchases. Changes due to identified contract risks. | £8,550,000 inc. VAT | 17 Feb 2026 | Awarded |
Contracts
Contract 1 · Hexagon Care ServicesSME
- Signed
- 2 Mar 2026
- Value
- £8,550,000 inc. VAT
- Period
- 7 May 2026 – 6 May 2029 · up to 6 May 2033 with extensions
- Status
- active
- Extensions
- The initial contract term will be 3 years however the Council reserves the right to extend the contract by further periods not exceeding 48 months (48 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant(s).
- Options
- Changes due to innovation and improvement as required by the specification. Options for additional spot purchases. Changes due to identified contract risks.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 3 at stage one | 0 | 0 | — |
Who bid
- wonHEXAGON CARE SERVICES LIMITEDSME · North West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- HEXAGON CARE SERVICES LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender