Official UK procurement notice
WCC Outgoing Postage Service
Authority: Warwickshire County Council (Local council)
What is being bought
Published requirement descriptionWarwickshire County Council (the Council) is seeking to re-procure its outgoing mail contract. WCC currently operates a traditional mailroom, where franked mail is collected daily. Moving forward, under a new contract, there is an immediate need to continue sending traditional hard copy mail, along with a move to a hybrid mail solution within the contract term.
WCC is therefore looking for a supplier who will work together with the Council to provide traditional outgoing mail services and to implement a hybrid solution within the timeframe of this contract. This will be subject to all costs, implementation risks and disruption to our current service being managed effectively by both WCC and our new partner for outgoing mail services
CPV: Postal and telecommunications services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£750,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Day to day operation: 23.1%
- Reports: 4.2%
- Support Capabilities: 4.2%
- Hybrid Implementation: 14%
- Clean and unclean mail through hybrid solution: 8.4%
- Data Breaches: 3.5%
- Hybrid Solutions: 12.6%
- price: 20%
- Social Value: 10%
Published award criteria (9)
- Day to day operation: 23.1
- Reports: 4.2
- Support Capabilities: 4.2
- Hybrid Implementation: 14
- Clean and unclean mail through hybrid solution: 8.4
- Data Breaches: 3.5
- Hybrid Solutions: 12.6
- Social Value: 10
- Price: 20
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 27 Feb 2024, 09:26 GMT
- Last source update
- 17 Jun 2024, 12:10 BST
- Award evaluation window
- 27 Mar 2024 – …
- Authority reference
WCC 18151- FTS notice number
2024/S 000-018595- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043d04Find a Tender
Publisher note: Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW Jets is: https://in-tendhost.co.uk/csw-jets/aspx/Home Registration and use of CSW Jets is free. All correspondence or clarifications relating to this procurement must be via the CSW JETS correspondence function. If you are having trouble registering with CSW JETS please email us at: procurement@warwickshire.gov.uk Providers must register on CSW JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement. During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
How it was run
Official notice- Submission deadline
- 27 Mar 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 27 Mar 2024, 12:05 GMT
Timeline
27 Mar 2024 → 17 Jun 2024 · 3 dates- Submission deadline27 Mar 2024, 12:00 GMT
- Bids opened27 Mar 2024, 12:05 GMT
- Notice published17 Jun 2024, 12:10 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete17 Jun 2024, 12:10 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Facilities and Corporate Solutions Limited T/A FCS Laser Mail | £762,000 † | — | Awarded |
Contracts
Contract 018595-2024-1 · Facilities and Corporate Solutions Limited T/A FCS Laser Mail
- Signed
- 6 Jun 2024
- Value
- £762,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Facilities and Corporate Solutions Limited T/A FCS Laser MailAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.