Official UK procurement notice
Weald of Kent Grammar School ~ Cleaning Tender
Authority: Weald of Kent Grammar School (Education)
What is being bought
Published requirement descriptionWeald of Kent Grammar School is a large sized selective grammar school, with academy status for girls aged 11–18 and co-educational sixth form for students aged 16–18. The school operates across two campuses located in Tonbridge and Sevenoaks, Kent and boasts state of the art facilities.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the approximate 600 students at our Sevenoaks campus and 1500 in Tonbridge, with 200 teaching and support staff who work across both.
The contract being tendered is for three years in duration from August 2025 and will operate as a Guaranteed Performance Contract.
The school year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all cleaning services within the school, which currently includes:
Sevenoaks Campus
-3 Floor building which includes DT, Science, Food and general classrooms, dance studio, sports hall, main hall, dining hall and office space.
Approx. Square Metres: 6507
Tonbridge Campus
-The school has six, multi-storey stand-alone buildings (named as Main Building, Maths, Humanities, New Science, Sports Hall and 6th Form Hub). These buildings house educational, dining, sport and office facilities.
Approx. Square Metres:
-Eng/Hums: 3149
-Main Build: 5325
-Maths: 1113
-Sports Hall: 1837
-New Science 720
-New classrooms 224
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract:
Tonbridge Contract Cost: £156,588.41
Sevenoaks Contract Cost: £58,745.83
Total Contract Value = £646,000.00
Weald of Kent expects the successful contractor to enable the continued development of cleaning services. The school expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet.
See SQ Document for more information
To view this notice, please click here:
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£646,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Cost: 30%
Published award criteria (2)
- Cost: Long criteria description
- Quality: Long criteria description
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 9 May 2025, 11:46 BST
- Last source update
- 22 Jul 2025, 13:22 BST
- Award evaluation window
- Submission end – 8 Jul 2025
- FTS notice number
2025/S 000-020008- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050f91Find a Tender
How it was run
Official notice- Submission deadline
- 3 Jun 2025, 13:00 BST
- Clarification deadline
- 2 Jun 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
9 May 2025 → 1 Aug 2025 · 7 dates- Tender notice published9 May 2025, 11:46 BST
- Clarification questions by2 Jun 2025, 13:00 BST
- Submission deadline3 Jun 2025, 13:00 BST
- Award decision expected by8 Jul 2025, 00:59 BST
- Assessment summaries sent9 Jul 2025, 00:00 BST
- Latest notice published22 Jul 2025, 13:22 BST
- Contract starts1 Aug 2025
Notice history
4 events · 2 releases on Find a Tender · since 9 May 2025- Tender notice published9 May 2025, 11:46 BSTUK4
- Contract award notice published22 Jul 2025, 13:22 BSTUK6
- Status changed to complete22 Jul 2025, 13:22 BST
- Contract signature expected28 Jul 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Kent Gurkha Company LtdSME1 Aug 2025 – 31 Aug 2028 | £646,000 | 9 Jul 2025 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 6 at stage one | 5 | 5 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Kent Gurkha Company LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender