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Published 17 May 2021, 13:26 BST

Official UK procurement notice

Whole House Servicing Contract

Official notice

Authority: Babergh District Council (Local council)·Consortium: 2 public authorities

ServicesRestricted procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: East of England (UKH14)
Published estimate£11,000,000≈ £11m / year27.3% below published estimate
Submissions closed 21 Jun 2021awarded 3 Feb 2022
Awarded to Aaron Services Ltd
Contract term 1 yrends 31 Jan 2023 · extension options published · starts 1 Feb 2022

What is being bought

Published requirement description

Babergh District Council and Mid Suffolk District Councils’ (BMSDC) who's offices are based in Central Ipswich and cover a mostly rural area in Central Suffolk are looking to appoint a suitably qualified and experienced contractor to carry out its Whole House Servicing Contract for an initial period of 3 years with an option to extend for a further two years by 2 x 1-year extensions, it is anticipated that the contract will commence on 1st February 2022

CPV: Miscellaneous repair and maintenance services · Repair and maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1Maintenance ServicesAwardedRenewal 1 yr
Contract period: 1 Feb 2022 – 31 Jan 2023 (1 yr)
Delivery: East of England · Throughout the Babergh District Council and Mid Suffolk District Council Area
Extensions: Contract may be extended by 2 x 1 year extensions.Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
50800000 Miscellaneous repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost: 40%
Published award criteria (2)
  • Quality: 60
  • Cost: 40
Conditions of participation1
  • Suitability

    GasSafe, OFTEC, NICIEC registered or equivalent and aware of recent amendments to such; comply with the 18th Edition of IEE Regulations and Electricity at Works Regulations 1989 and the Gas Safety (Installation and Use) Regulations 1998 and any amendments to such or equivalent. Full details can be found in Section G Specification & Outline of Works

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
17 May 2021, 13:26 BST
Last source update
9 Feb 2022, 12:38 GMT
Authority reference
14042021-369
FTS notice number
2022/S 000-003718
Classification (CPV)
Miscellaneous repair and maintenance servicesRepair and maintenance services
Delivery area
East of England (UKH14)
Official registry OCID
ocds-h6vhtk-02b1c1 Find a Tender
Contract terms
Performance terms

As per the draft specification

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
21 Jun 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.uk ↗

Timeline

21 Jun 2021 → 9 Feb 2022 · 4 dates
  1. Submission deadline
    21 Jun 2021, 12:00 BST
  2. Invitations to tender expected
    5 Jul 2021, 00:00 BST
  3. Contract starts
    1 Feb 2022
  4. Notice published
    9 Feb 2022, 12:38 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    9 Feb 2022, 12:38 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £8,000,0001 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 3 Feb 2022
Awarded toValueDateStatus
Aaron Services LtdWhole House Servicing£8,000,000 †—Awarded

Contracts

  • Whole House Servicing · Aaron Services Ltd

    Signed
    3 Feb 2022
    Value
    £8,000,000
    Period
    … – 31 Jan 2023
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

Babergh District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Endeavour House, 8 Russell Road, Ipswich, East of England, IP1 2BXContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Monitoring Officer - Babergh District CouncilReview body Ipswich

Bidders & participating suppliers

1 commercial party on the notice
  • Aaron Services LimitedAwarded supplier Unit 1 Yardley Business Park Lucklyn Lane , Basildon , East of England, SS14 3BZ Contact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria