Official UK procurement notice
Wimbledon Train care Depot Upgrade (MCE) - ES4 Design Stage
Authority: SOUTH WESTERN RAILWAY LIMITED (Public body)
What is being bought
Published requirement descriptionSouth Western Railway (SWR) is seeking to appoint a suitably qualified and experienced Depot Enhancement Specialist to deliver the Wimbledon Traincare Depot Enhancement Scheme through Network Rail PACE Stage ES4 and support progression towards PACE Stage ES5.
The procurement will be conducted via a Single-Stage Competitive Flexible Procedure (CFP) under the Procurement Act 2023. The successful supplier will provide multidisciplinary depot enhancement services within a live operational railway environment, including design development, engineering assurance, stakeholder management, and support for Network Rail approvals and assurance requirements.
Tenderers will be required to demonstrate proven experience in rail depot enhancement projects, multidisciplinary rail infrastructure design, Network Rail PACE processes, engineering assurance, and stakeholder engagement.
Tenders will be evaluated against published technical and commercial criteria, with assessment focusing on technical capability, rail sector experience, programme delivery, risk management, and value for money. SWR reserves the right to award based on initial submissions or undertake negotiations where advantageous.
The contract is expected to have a duration of 12 months(1-year) with an estimated value of approximately £1.094 million. Suppliers will be required to submit lump-sum pricing, enabling robust value-for-money assessment and comparison of bids. The procurement aims to secure the Most Advantageous Tender (MAT) through a competitive, transparent process that promotes quality, capability, delivery certainty, and whole-life value.
Please self invite to the project at the below link:
swrl.medius-s2c.com/S2C/DisplayModules/T… ↗
Project Reference: FX4541 - Wimbledon Traincare Depot Upgrade (MCE) - ES4 Design Stage > SWR004571
- How the procedure runs: The procurement will be conducted via a Single-Stage Competitive Flexible Procedure. Tenders will be evaluated against published technical and commercial criteria, with SWR reserving the right to award on the basis of initial submissions or, where advantageous, undertake negotiations with bidders on both cost and technical proposals. This approach provides the flexibility to secure the optimum balance of quality, delivery and value for money while maintaining a fair and transparent competitive process. Suppliers will be required to submit lump sum tender prices, enabling a clear comparison of bids and supporting value-for-money assessment. Competitive tension created through multiple supplier submissions will help secure the best commercial outcome, while detailed tender evaluation and price interrogation will provide assurance that costs are robust, reasonable and reflective of current market conditions. This route to market is expected to achieve the best procurement outcome by: • Ensuring compliance with Procurement Act 2023 requirements. • Promoting robust market competition and transparency. • Delivering value for money through competitive lump sum pricing. • Testing current market rates and supplier capacity. • Reducing procurement risk by engaging experienced and accredited suppliers. • Supporting the selection of the supplier offering the most advantageous tender (MAT) based on quality, capability and whole-life value. Please self invite to the project at the below link: https://swrl.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx?ApplicationInstanceID=27adc89e-0cb2-4b51-9bc1-34061f10156f Project Reference: FX4541 - Wimbledon Traincare Depot Upgrade (MCE) - ES4 Design Stage > SWR004571
CPV: Civil engineering consultancy services · Engineering design services · Environmental engineering consultancy services · Integrated engineering services · Railway depot construction work · Structural engineering consultancy services · Technical testing, analysis and consultancy services · Telecommunication consultancy services
The lotProcurement structure
single lot · value publishedLot #1Published value£1,094,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical and Capability: 50%
- Commercial(Price): 40%
- Social Value (via Social Value Platform): 10%
Published award criteria (3)
- Technical and Capability
- Social Value (via Social Value Platform)
- Commercial(Price)
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 Sept 2026, 13:41 BST
- Last source update
- 21 Sept 2026, 13:41 BST
- Award evaluation window
- Submission end – 18 Dec 2026
- FTS notice number
2026/S 000-089158- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077675Find a Tender
- How it runs
The procurement will be conducted via a Single-Stage Competitive Flexible Procedure. Tenders will be evaluated against published technical and commercial criteria, with SWR reserving the right to award on the basis of initial submissions or, where advantageous, undertake negotiations with bidders on both cost and technical proposals. This approach provides the flexibility to secure the optimum balance of quality, delivery and value for money while maintaining a fair and transparent competitive process.
Suppliers will be required to submit lump sum tender prices, enabling a clear comparison of bids and supporting value-for-money assessment. Competitive tension created through multiple supplier submissions will help secure the best commercial outcome, while detailed tender evaluation and price interrogation will provide assurance that costs are robust, reasonable and reflective of current market conditions.
This route to market is expected to achieve the best procurement outcome by:
- Ensuring compliance with Procurement Act 2023 requirements.
- Promoting robust market competition and transparency.
- Delivering value for money through competitive lump sum pricing.
- Testing current market rates and supplier capacity.
- Reducing procurement risk by engaging experienced and accredited suppliers.
- Supporting the selection of the supplier offering the most advantageous tender (MAT) based on quality, capability and whole-life value.
Please self invite to the project at the below link:
swrl.medius-s2c.com/S2C/DisplayModules/T… ↗
Project Reference: FX4541 - Wimbledon Traincare Depot Upgrade (MCE) - ES4 Design Stage > SWR004571
How it was run
Official notice- Submission deadline
- 23 Oct 2026, 14:00 BST
- Clarification deadline
- 14 Oct 2026, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender submissions should be made via Medius Sourcing Portal (Wax digital) Project Reference: FX4541 - Wimbledon Traincare Depot Upgrade (MCE) - ES4 Design Stage > SWR004571:
swrl.medius-s2c.com/S2C/SignIn.aspx ↗
Social Value submissions should be made within the online Social Value Portal at the following link (SVP): app.socialvalueportal.com/s/supplierregistration ↗
Timeline
21 Sept 2026 → 21 Dec 2026 · 5 dates- Tender notice published37 days ago21 Sept 2026, 13:41 BST
- Clarification questions by14 days ago14 Oct 2026, 00:00 BST
- Submission deadline5 days ago23 Oct 2026, 14:00 BST
- Today28 Oct 2026
- Award decision expected byin 51 days18 Dec 2026, 23:59 GMT
- Contract startsin 53 days21 Dec 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 Sept 2026, 13:41 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications
- Bidding documents and specifications
- Bidding documents and specifications Please self invite to the project through the link. Project Reference: FX4541 - Wimbledon Traincare Depot Upgrade (MCE) - ES4 Design Stage > SWR004571
Notices published for this procedure
- Tender notice Tender notice on Find a Tender