Official UK procurement notice
Window Replacement & Associated Works
Authority: Bristol City Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThe council intends to appoint a provider to deliver an ongoing window replacement programme for its low rise housing stock (up to four storeys), primarily during the spring and summer months. Works may be carried out simultaneously across multiple nearby streets or blocks and will include the replacement or repair of windows, balcony doors, entrance doors, and related building fabric elements.
In addition, Bristol City Council requires window servicing for several high rise buildings (five storeys and above), with works taking place across the city. The scope includes, but is not limited to:
- Scaffolding installation and management
- UPVC, timber, and aluminium window and door replacement
- Spandrel panel replacement
- Window and door repairs
- Window servicing across applicable properties
CPV: Installation of doors and windows and related components · Windows, doors and related items
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 10 suppliers
- Framework period
- 4 yrs from 3 Aug 2026, n/a - framework contract term will not exceed 4 years
- Supplier levy on call-offs (max %)
- no fees to join framework
Published description of the framework
Lot Overview
Lot 1: SOR's for UPVC: For the purpose of supplying and installing new UPVC windows across a range of properties, including 2-4 storey low‑rise blocks managed by Landlord Services. The top 3 scoring providers will be admitted to this lot.
Lot 2: Timber & other: For the purpose of carrying out sash and full window replacements. Any non-like‑for‑like work will require Planning Department approval before starting. The top 4 scoring providers will be admitted to this lot.
Lot 3: Window Servicing: For the purpose of undertaking window servicing works on a 5 year rolling programme across 62 high rise blocks. The top 3 scoring providers will be admitted to this lot.
Weighting Breakdown per Lot
The council will evaluate on the basis of what is the most advantageous bid, which will consist of criteria made up of the following for each lot:
Lot 1: 60% price, 20% quality, 20% social value (18% quantitative + 2% Qualitative Delivery Plan).
Lot 2: 60% price, 32% quality and 8% social value.
Lot 3: 60% price, 32% quality and 8% social value.
Scores will be awarded in accordance with the standard Bristol City Council Scoring Matrix, to which weightings and sub weightings will be applied.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotLot #1SOR's for UPVCPublished value£1,800,000
For the purpose of supplying and installing new UPVC windows across a range of properties, including 2-4 storey low‑rise blocks managed by Landlord Services. The top 3 scoring providers will be admitted to this lot.
Works that can be priced using the provided NHF Schedule of Rates (SORs) will be issued as direct awards to the 3 providers in ranked order. The lot is ranked (1)(2)(3) based on the weightings let at time of framework tender and is anticipated to receive the following percentage of anticipated value of work across the lot. Rank 1: 50%, Rank 2: 30%, Rank 3: 20%
Weightings for lot 1: 60% price, 20% quality, 20% social value (18% quantitative + 2% Qualitative Delivery Plan)
- Technical & professional ability
Suppliers must have a valid certification with FENSA or CERTASS (or equivalent) for the installation of windows and doors in residential properties.
Lot #2Timber & otherPublished value£200,000
For the purpose of carrying out sash and full window replacements. Any non-like‑for‑like work will require Planning Department approval before starting. The top 4 scoring providers will be admitted to this lot.
Lot 2 of this framework will be awarded and managed through mini‑competitions. Successful suppliers appointed to Lot 2 will be invited to take part in individual mini‑competitions as requirements arise. For each mini‑competition, Bristol City Council will issue a specification, evaluation criteria, and submission deadlines. Work will be awarded based on the outcome of each mini‑competition rather than a direct call‑off.
Weightings for Lot 2: 60% price, 32% quality and 8% social value
- Technical & professional ability
Suppliers must have a valid certification with FENSA or CERTASS (or equivalent) for the installation of windows and doors in residential properties.
Lot #3Window ServicingPublished value£100,000
For the purpose of undertaking window servicing works on a 5 year rolling programme across 62 high rise blocks. The top 3 scoring providers will be admitted to this lot.
Works that can be priced using the provided NHF Schedule of Rates (SORs) will be issued as direct awards to the 3 providers in ranked order. Each new order is offered to the first ranked provider in the sequence; if a provider is unable to accept, the offer moves to the next ranked provider.
Weightings for lot 3: 60% price, 32% quality and 8% social value
- Technical & professional ability
Suppliers must have a valid certification with FENSA or CERTASS (or equivalent) for the installation of windows and doors in residential properties.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality: Quality weighting recorded here is inclusive of the Social Value weightings.
- Technical & professional ability
Suppliers must have a valid certification with FENSA or CERTASS (or equivalent) for the installation of windows and doors in residential properties.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Window Replacement & Associated Works” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Apr 2026, 15:29 BST
- Last source update
- 24 Apr 2026, 15:29 BST
- Award evaluation window
- Submission end – 6 Jul 2026
- Authority reference
DN807967- FTS notice number
2026/S 000-037691- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068ae6Find a Tender
How it was run
Official notice- Appointment period ends
- 29 May 2026, 12:00 BST
- Clarification deadline
- 22 May 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · no fees to join framework
Timeline
24 Apr 2026 → 3 Aug 2026 · 5 dates- Tender notice published186 days ago24 Apr 2026, 15:29 BST
- Clarification questions by157 days ago22 May 2026, 23:59 BST
- Admission / appointment period ends151 days ago · period end, not a bid countdown29 May 2026, 12:00 BST
- Award decision expected by112 days ago6 Jul 2026, 23:59 BST
- Contract starts85 days ago3 Aug 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published24 Apr 2026, 15:29 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender