Official UK procurement notice
Winter Maintenance Assistance Service Framework Agreement
Authority: Scottish Borders Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionScottish Borders Council is seeking third party contractors to provide winter maintenance assistance to cover legislative requirements during winter periods should there be insufficient in-house capacity.
- Recurrence: Summer 2028
CPV: Snow-clearing services
How this framework works
From the published notice- Places
- up to 5 suppliers · 5 bids on the busiest of 5 lots (1.0 per place) · 6 appointed (full)
Lots and requirements (5)Procurement structure
5 lots · no lot values published · same evaluation weights on every lotLot #1Planned Treatments on Priority Footway RoutesAwardedRenewal
Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.
Lot #2Provision of Planned Winter Service Treatments on Priority Carriageway Routes (am/pm)AwardedRenewal
Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.
Lot #3Assistance with Snow clearance on depot routes in conjunction with council vehicles (Snow Plan)AwardedRenewal
Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.
Lot #4Assistance with Miscellaneous Winter Related Activities on Roads & Footways and other Council locationsAwardedRenewal
Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.
Lot #5Provision of planned winter Treatments at Jedburgh CampusAwardedRenewal
Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) from third party providers to assist in the delivery of winter maintenance activities throughout the Scottish Borders from October 2024.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Suitability
The bidder is enrolled in the relevant professional registers kept in its country of establishment.
The bidder is enrolled in the relevant trade registers kept in its country of establishment.
If the relevant documentation is available electronically, the bidder should state:
The web address
The issuing authority or body
The precise reference of the documentation
- Economic & financial standing
Credit Safe check:
Prior to awarding contractors will be subject to a Credit Safe check to assess economic financial standing. The contractor will be required to co-operate with the Council and may be asked to provide copies of their last 2 financial audited accounts to assist with this process if they are regarded high risk.
Insurances:
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below.
Minimum: Insurances minimum levels required: Employers (Compulsory) Liability GBP 5 million Public Liability GBP 10 million Motor GBP 5 million - Technical & professional ability
Educational and professional qualifications:
Relevant qualifications, licences and training held by drivers/operators.
Health and Safety procedures: A documented health and safety policy or where applicable (less than 5 employees, self-employed etc.) provide a statement of Health and Safety Intent and similarly, where recorded, provide examples of risk assessments likely to be associated with carrying out this type of work (3 minimum).
These should include safety of staff and others, members of the public, operation of vehicles, plant and equipment and include their current major incident controls for example a pandemic.
Minimum: Class C licence or Class C1 required; with regards to lot 1 only Class 1 + E licence required. Certification to operate any plant or vehicles they will be responsible for. Gritters require to be supplied with a valid calibration certificate. All vehicles should have legal certifi…
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Winter Maintenance Assistance Service Framework Agreement” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Summer 2028
- First published
- 22 Jul 2024, 16:11 BST
- Last source update
- 13 Nov 2024, 15:57 GMT
- Award evaluation window
- 26 Aug 2024 – …
- Authority reference
1001298- FTS notice number
2024/S 000-036762- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04836bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Performance of the Contract will be monitored against six major Key Performance Indicators (KPIs), these are specified in more detail within the Performance Management Plan attached with this ITT.
- Review procedure
The contracting authorities will incorporate a minimum 10 day standstill period at the point of information on the award of the contract is communicated to tenderers. The Public Contract (Scotland) Regulations 2015 (SSI,2015 No446) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rule to take action in the Sherriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Framework Agreement award being published on the Find a Tender Service (FTS) or within 30 days of the date to those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within six months from the date on which the contract was entered into.
Publisher note: (SC Ref:783240)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 30 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bids opened
- 26 Aug 2024, 13:00 BST
Timeline
26 Aug 2024 → 25 Nov 2024 · 4 dates- Bids opened26 Aug 2024, 13:00 BST
- Admission / appointment period endsperiod end, not a bid countdown30 Aug 2024, 12:00 BST
- Notice published13 Nov 2024, 15:57 GMT
- Bids must remain valid until25 Nov 2024, 23:59 GMT
Notice history
2 events · 3 releases on Find a Tender · since 23 Aug 2024- Deadline moved to 30 Aug 2024, 12:00 BST23 Aug 2024, 12:10 BST+4 days · was 26 Aug 2024, 12:00 BST
- Status changed to complete13 Nov 2024, 15:57 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 26 Aug 2024 | 30 Aug 2024 | +4 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 25 Nov 2024 | 29 Nov 2024 | +4 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 26 Aug 2024 | 30 Aug 2024 | +4 d |
Additional tender document has been uploaded for bidders entitled 'Winter Primary Gritting Route Length's', deadline extend to enable time to review.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 5 of these contracts carry the same published figure, £900,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Planned Treatments on Priority Footway Routes
- Signed
- 14 Oct 2024
- Value
- ceiling above
- Status
- active
Lot 2 - Provision of Planned Winter Service Treatments on Priority Carriageway Routes (am/pm)
- Signed
- 14 Oct 2024
- Value
- ceiling above
- Status
- active
Lot 3 - Assistance with Snow clearance on depot routes in conjunction with council vehicles (Snow Plan)
- Signed
- 14 Oct 2024
- Value
- ceiling above
- Status
- active
Lot 4 - Assistance with Miscellaneous Winter Related Activities on Roads & Footways and other Council locations
- Signed
- 14 Oct 2024
- Value
- ceiling above
- Status
- active
Lot 5 - Provision of planned winter Treatments at Jedburgh Campus
- Signed
- 14 Oct 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Planned Treatments on Priority Footway Routes | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 2 · Provision of Planned Winter Service Treatments on Priority Carriageway Routes (am/pm) | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 3 · Assistance with Snow clearance on depot routes in conjunction with council vehicles (Snow Plan) | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 4 · Assistance with Miscellaneous Winter Related Activities on Roads & Footways and other Council locations | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 5 · Provision of planned winter Treatments at Jedburgh Campus | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Jedburgh Sherriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
6 commercial parties on the notice- BORDERS MACHINERY RINGFramework contractor
- Ian Hunter T/A ST BOSWELLS MOWERSFramework contractor
- Irvine Plant LtdFramework contractor
- NWH Group LtdFramework contractor
- Pearsons of DunsFramework contractor
- Swans minicoach hireFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.