Official UK procurement notice
WIRELESS CONFERENCE AND HYBRID MEETING SYSTEM
Authority: Ryde Town Council (Local council)
What is being bought
Published requirement descriptionRyde Town Council invites you to quote for a wireless conference system for its Council Chamber. You will supply, install, commission and support it.
The Council has no preference over brand but the system will need to be compatible with our existing IT equipment. This specification details what the system must do. The Council is open to any solution that works in the way it needs. The Council welcomes quotes from all relevant manufacturers and suppliers.
The system must be simple and intuitive to operate from start-up, with no technical knowledge required. Council staff must be able to set up and run meetings confidently using clear, straightforward controls. The system must be quick and easy to set up and must not need continual adjustment. Council staff cannot adjust or operate the system once a meeting has started. It must be compatible with live streaming, as the Council streams its meetings on YouTube.
Please note that Councillors do not generally attend meetings with laptops or tablets therefore, a laptop or tablet based microphone system would not be suitable. Staff do have laptops available for system operation.
The system requirements in brief
- A wireless conference system to accommodate 18 people taking part in a meeting. Councillors have shared microphones in the past (one between two) and are happy to continue doing so if it is more cost effective.
- Wireless casting of the meeting to a loudspeaker the public can hear.
- Compatibility with hybrid meetings, with remote participants or observers on Zoom, YouTube and Microsoft Teams.
- Room to add additional units later.
- Compatibility with hearing loops.
Full details of the specification can be found in the tender documentation.
CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Radio, television, communication, telecommunication and related equipment
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: The contract will be awarded based on the most economically advantageous tender received. The Council will first check that you meet every mandatory requirement. The assessment will then be based on the following criteria: • 50% on Price • 20% on Quality and fit with the specification • 20% on Ease of use • 5% on Installation, training and delivery • 5% on Warranty and support The qualitative criteria will be based on the additional information to be provided by the contractor as detailed in the Tender Submission contained within this document. Ryde Town Council will consider track record of contractors that have provided previous satisfactory work for Ryde Town Council and will evaluate references for similar contracts. It is to be noted that the Council is not bound to accept the lowest tender and if no tenders are received or if the assessment of all tenders based on the above criteria are equal, then the Council may make such alternative arrangements for procuring the goods or services or executing the works as it thinks fit. If two tenders are comparable or achieve similar scores, the Council may ask the tenderers to provide a system demonstration before making its final decision.
No conditions of participation were published on the notice; check the tender documents.
- Turnover usually expected at this size: about £14,959 (twice the annual value).
Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Ryde Town Council buys Radio, television, communication (CPV 32), and who usually turns up
Ryde Town Council has little published record in this market. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Radio, television, communication (CPV 32) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Across this market, small firms won 31% of awards with a known supplier size.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in South East England.
A local branch does not count if the registered address is elsewhere.
Across this market, 39% of winners were registered in the delivery region.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 42 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Across this market, at least 48% of awarded procurements had no recorded rival.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid6%
2–329%
4–653%
7+12%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate50%
Within ±2%44%
Above estimate6%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 32Published estimate£15k
This lot lists more than one class in CPV 32. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid9%
2–338%
4–636%
7+17%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 14 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£12k–£15k
Estimate£15k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £289k5 awards in 36m · last 3 months ago | 2 live · £529k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 21% below n=3 | |
| £3.4m7 awards in 36m · last 1 month ago | 3 live · £311k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 56% below n=1 | |
| £35k1 award in 36m · last 4 months ago | 1 live · £35k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £544k7 awards in 36m · last 3 months ago | 5 live · £533k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 4% below n=2 | |
| £95k2 awards in 36m · last 1 month ago | 1 live · £37k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Open for tender
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Oct 2026, 11:32 BST
- Last source update
- 20 Oct 2026, 12:03 BST
- FTS notice number
2026/S 000-095114- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07838dFind a Tender
How to participate & submission route
Official notice- Requests to participate (first stage)
- —
- Tender submission deadline
- 20 Nov 2026, 14:00 GMT
- Clarification deadline
- 15 Nov 2026, 23:59 GMT
- Electronic submission
- Not allowed
procurement@rydetowncouncil.gov.uk
Ryde Town Council
Town Council Chambers
10 Lind Street
Ryde
Isle of Wight PO33 2NQ
Email submissions will be accepted.
Timeline
8 Oct 2026 → 20 Mar 2027 · 5 dates- Tender notice published19 days ago8 Oct 2026, 11:32 BST
- Latest notice published7 days ago20 Oct 2026, 12:03 BST
- Today28 Oct 2026
- Clarification questions byin 18 days15 Nov 2026, 23:59 GMT
- Submission deadlinein 23 days20 Nov 2026, 14:00 GMT
- Contract startsin 142 days20 Mar 2027
Notice history
2 events · 2 releases on Find a Tender · since 8 Oct 2026- Tender notice published8 Oct 2026, 11:32 BSTUK4
- Tender notice published20 Oct 2026, 12:03 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specifications Questions and Clarications information for contractors 20/10/2026
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender