Official UK procurement notice
Wormwood Scrubs Masterplan Biodiversity & Improvement Works
Authority: London Borough of Hammersmith and Fuham (LBHF) (Local council)
What is being bought
Published requirement descriptionLondon Borough of Hammersmith and Fulham Council (the “Council”) is seeking a supplier who is suitably qualified and experienced in landscaping and the creation and management of ecologically sensitive habitats.
Wormwood Scrubs is an open space located at the northern end of the London Borough of Hammersmith and Fulham. It is the largest open space in the Borough, at around 80 ha (200 acres), and is one of the largest areas of common land in London.
The work is to implement the proposals in the AEM (Alternative Ecological Mitigation) Masterplan for Wormwood Scrubs open space. The overall objective of the AEM Masterplan is to improve and enhance biodiversity on the Scrubs and at the same time improve drainage across the site to better manage surface water and improve access.
The work is split into two phases:
Capital works – this phase of work should be completed in 6-8 months and will include the creation of a SUDs (Sustainable Urban Drainage scheme) made up of a series of scrapes and swales to the south of the site and the northwest corner of the site. Retention ponds will be created in the existing wet woodlands in the southeast of the site. Tree planting will take place at various locations and existing vegetation will be improved along with the creation of meadows and grasslands. Hibernacula’s will be created and bird and bat boxes installed.
Maintenance and Management Plan (MMP) – Phase 2 of the work will be a 10 year Management and Maintenance Plan (MMP) which will include the management of the features implemented as part of the Phase 1 Capital Works including the SUDs scheme and meadows and will also involve the management of the existing woodland, scrubland and meadows that have not previously been regularly managed and are in need of ongoing management to improve conditions for wildlife and increase biodiversity. For example, selective thinning in woodland areas will allow more light in to allow a greater variety of woodland plants to grow in the understorey.
CPV: Construction work · Grounds maintenance services · Landscaping work for sports grounds and recreational areas
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,000,000
- Economic & financial standing
This procurement process includes a Procurement Specific Questionnaire (PSQ), that incorporates specific Conditions of Participation (CoP) which Potential Suppliers must satisfy to continue to participate in the procurement process.
Questions relating to CoP include but may not be limited to, the following.
LEGAL AND FINANCIAL CAPACITY
Legal Capacity
London Borough of Hammersmith and Fulham Council (the “Council”) will assess Potential Suppliers/Lead Potential Suppliers, all members of a Group and/or all Significant Subcontractors (as applicable), as necessary to ensure relevant matters relating to legal compliance and assurance are satisfied.
Financial Capacity
The Council will assess the financial standing of all Potential Suppliers/Lead Potential Suppliers, all members of a Group and/or all Significant Subcontractors (as applicable), who must certify that their annual turnover is at least double the published Contract value. In addition, third party credit checks (if available) will be undertaken on the preferred Suppliers/Lead Suppliers, all members of a Group, and/or all Significant Subcontractors (as applicable) prior to contract award.
Insurances
Potential Suppliers are required to confirm whether they already have, or can commit to obtaining, prior to the contract start date published on the eProcurement portal, the levels of insurance cover:
- Employer’s (Compulsory) Liability Insurance at no less than £10,000,000 (ten million pounds)
- Public Liability Insurance at no less than £10,000,000 (ten million pounds)
- Product Liability Insurance at no less than £10,000,000 (ten million pounds)
- Professional Indemnity Insurance at no less than £5,000,000 (five million pounds)
- Technical & professional ability
TECHNICAL ABILITY
Relevant Experience and Contract Examples
Potential Suppliers are required to demonstrate Technical Ability through relevant experience and provide relevant Contract examples.
London Borough of Hammersmith and Fulham Council Organisational Standards: Accreditations / Registrations
Potential Suppliers are required to confirm they meet the following organisational qualifications or standards, or equivalent.
- CHAS Accredited Group
- Association of Professional Landscapers (APL)
- British Association of Landscape Industries (BALI)
- Or another equivalent Association or quality assurance mechanism.
Further details of the PSQ and assessment methodologies can be found in the Procurement Document Suite and the Council’s eProcurement portal.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- Commercial: 40%
Published award criteria (2)
- Technical: The Technical (Quality) Envelope percentage weighting incorporates Social Value (which the Council brands "Added Value")
- Commercial
- Economic & financial standing
This procurement process includes a Procurement Specific Questionnaire (PSQ), that incorporates specific Conditions of Participation (CoP) which Potential Suppliers must satisfy to continue to participate in the procurement process.
Questions relating to CoP include but may not be limited to, the following.
LEGAL AND FINANCIAL CAPACITY
Legal Capacity
London Borough of Hammersmith and Fulham Council (the “Council”) will assess Potential Suppliers/Lead Potential Suppliers, all members of a Group and/or all Significant Subcontractors (as applicable), as necessary to ensure relevant matters relating to legal compliance and assurance are satisfied.
Financial Capacity
The Council will assess the financial standing of all Potential Suppliers/Lead Potential Suppliers, all members of a Group and/or all Significant Subcontractors (as applicable), who must certify that their annual turnover is at least double the published Contract value. In addition, third party credit checks (if available) will be undertaken on the preferred Suppliers/Lead Suppliers, all members of a Group, and/or all Significant Subcontractors (as applicable) prior to contract award.
Insurances
Potential Suppliers are required to confirm whether they already have, or can commit to obtaining, prior to the contract start date published on the eProcurement portal, the levels of insurance cover:
- Employer’s (Compulsory) Liability Insurance at no less than £10,000,000 (ten million pounds)
- Public Liability Insurance at …
- Technical & professional ability
TECHNICAL ABILITY
Relevant Experience and Contract Examples
Potential Suppliers are required to demonstrate Technical Ability through relevant experience and provide relevant Contract examples.
London Borough of Hammersmith and Fulham Council Organisational Standards: Accreditations / Registrations
Potential Suppliers are required to confirm they meet the following organisational qualifications or standards, or equivalent.
- CHAS Accredited Group
- Association of Professional Landscapers (APL)
- British Association of Landscape Industries (BALI)
- Or another equivalent Association or quality assurance mechanism.
Further details of the PSQ and assessment methodologies can be found in the Procurement Document Suite and the Council’s eProcurement portal.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Apr 2025, 11:00 BST
- Last source update
- 6 Aug 2025, 10:56 BST
- Award evaluation window
- Submission end – 30 Oct 2025
- Authority reference
itt__19026- FTS notice number
2025/S 000-031365- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fc7cFind a Tender
- Risks
London Borough of Hammersmith and Fulham Council (the “Council”) has identified an indicative suite of potential risks that may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded.
Where the relevant conditions under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54) are satisfied, the modification of the Contract to remedy risks will be treated as a permitted contract modification.
For this procurement, risks are categorised in 3 ways (Known Unknowns (risks the Council is aware of, but is unaware of the size and effect of their impact), Unknown Unknowns (risks the Council is not aware of, and therefore is also unaware of the size and effect of their impact), and Known Knowns (risks the Council is aware of and is also aware of the size and effect of their impact)). The indicative suite of potential risks identified are provided by way of example only but must not be considered as exhaustive and there may be further risks identified within the Contract term which are subject to permissible modification under Schedule 8 of the Procurement Act 2023 (UKPGA 2023/54).
The indicative suite of potential risks identified, are included in the Procurement Document Suite.
How it was run
Official notice- Submission deadline
- 29 Jul 2025, 12:00 BST
- Clarification deadline
- 18 Jul 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Suppliers are requested to register on our tender portal to access the tender. www.capitalesourcing.com ↗
Timeline
3 Apr 2025 → 5 Jan 2026 · 8 dates- Planning notice published3 Apr 2025, 11:00 BST
- Market engagement18 Apr 2025, 23:59 BST
This Preliminary Market Engagement (PME) notice is being used to enable the London Borough of Hammersmith and Fulham Council (the “Council”) to understand supplier interest and capabilities to undertake both phases of the procurement.
It is intended that the outcome of this PME will be used to further inform the Council's procurement, service, and contract model, but the Council is under no obligation to any potential Supplier and/or makes no guarantees to any party, resulting from feedback received to this PME.
If your organisation is interested in this opportunity and believe they could provide the requirement to the Council, in line with the Scope set out above, please confirm your interest to procurement@lbhf.gov.uk by no later than the Engagement Deadline in this notice. The Council will keep a record of all interested Suppliers and will confirm when the procurement goes live.
This PME must not be considered as confirmation by the Council that any future procurement opportunity will be forthcoming as a result of any activity undertaken as part of the Council’s PME. The Council does not bind itself to running a procurement, or awarding any resultant contract, following the conclusion of this PME.
In accordance with the requirements of the Procurement Act 2023 (UKPGA 2023/54), the Council is committed to conducting this PME in such a way that it does not put a supplier at an unfair advantage or disadvantage. The Council will not adopt any technical advice in the preparation of any procurement activity from anyone where this may prejudice this requirement or otherwise distort competition.
Any potential Supplier interested in the Council’s procurement opportunities may register on the eProcurement portal, by visiting www.capitalesourcing.com/web/login.shtml ↗
- Tender notice published10 Jun 2025, 16:46 BST
- Clarification questions by18 Jul 2025, 17:00 BST
- Submission deadline29 Jul 2025, 12:00 BST
- Latest notice published6 Aug 2025, 10:56 BST
- Award decision expected by362 days ago30 Oct 2025, 23:59 GMT
- Contract starts296 days ago5 Jan 2026
Notice history
10 events · 4 releases on Find a Tender · since 3 Apr 2025- Preliminary market engagement notice published3 Apr 2025, 11:00 BSTUK2
- Tender notice published10 Jun 2025, 16:46 BSTUK4
- Published value updated to £2,000,00010 Jun 2025, 16:46 BSTwas £2,500,000
- Status changed to active10 Jun 2025, 16:46 BST
- Procurement method changed10 Jun 2025, 16:46 BST
- Deadline published: 22 Jul 2025, 12:00 BST10 Jun 2025, 16:46 BST
- Tender notice published3 Jul 2025, 11:17 BSTUK4
- Deadline moved to 29 Jul 2025, 12:00 BST3 Jul 2025, 11:17 BST+7 days · was 22 Jul 2025, 12:00 BST
- Procurement termination notice published6 Aug 2025, 10:56 BSTUK12
- Status changed to complete6 Aug 2025, 10:56 BST
Published amendments (1)
Extended deadline for Clarification Questions and Submission by one week.
Routine re-releases (4)
- 2025-04: 1 release · 3 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 6 Aug 2025 | CancelledFollowing the publication of a tender notice in respect of a contract, the contracting authority has decided not to award the contract |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender