Official UK procurement notice
Wren Academy Finchley Cleaning Tender 2026-2029
Authority: WREN ACADEMIES TRUST (Education)
What is being bought
Published requirement descriptionThe contracting authority is seeking to appoint a suitably qualified and experienced
contractor to provide comprehensive cleaning services for school premises. The contract
will cover the provision of routine and periodic cleaning services to ensure that all facilities
are maintained to a high standard of cleanliness, hygiene, and safety for pupils, staff, and
visitors.
The scope of the contract will include, but is not limited to:
Daily cleaning of classrooms, offices, corridors, toilets, staff rooms, and communal areas
Cleaning of floors, surfaces, furniture, and fixtures
Washroom cleaning and replenishment of consumables
Page 2 to 7
Waste collection and disposal
Periodic deep cleaning, including carpets and high-level areas where required
Window cleaning where specified
Cleaning of halls, dining areas, and other shared facilities
Compliance with safeguarding, health and safety, and school security requirements
The contractor will be responsible for providing appropriately trained staff, supervision,
cleaning materials, equipment, and management systems necessary to deliver the
services. All services must comply with relevant health and safety legislation and
safeguarding requirements applicable within educational environments.
The authority expects the successful supplier to demonstrate strong quality management
procedures, environmentally responsible cleaning practices, and the ability to deliver
consistent service levels across the school premises.
This is a TUPE contract award.
- How the procedure runs: Stage 1 - Conditions of Participation / Selection Questionnaire (PQQ) Interested suppliers will complete a Selection Questionnaire demonstrating their financial standing, relevant experience in cleaning services, technical capability, and compliance with mandatory requirements. References will be requested Responses will be evaluated and a shortlist of suppliers will be invited to the next stage. Stage 2 - Invitation to Tender (ITT) Shortlisted suppliers will be invited to submit a tender outlining their proposed methodology for delivering the cleaning services, staffing arrangements, quality assurance processes, social value commitments, and pricing. Stage 3 - Clarification and/or Negotiation (if required) The contracting authority may conduct clarification questions, presentations, or negotiations with shortlisted suppliers to refine proposals and ensure value for money. The authority reserves the right to award the contract based on the initial tenders without entering a negotiation stage. Stage 4 - Final Tender / Best and Final Offer (BAFO) (if applicable) Where negotiations take place, suppliers may be invited to submit a Best and Final Offer which will be evaluated in accordance with the published award criteria. Contract Award The contract will be awarded to the supplier submitting the Most Advantageous Tender based on the evaluation criteria set out in the procurement documents.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 20%
- Cost: 80%
Published award criteria (2)
- Cost
- Quality
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Mar 2026, 11:46 GMT
- Last source update
- 18 Mar 2026, 11:46 GMT
- Award evaluation window
- Submission end – 3 Jul 2026
- Authority reference
WAF Cleaning 2026-2029- FTS notice number
2026/S 000-024498- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066d4dFind a Tender
- How it runs
Stage 1 - Conditions of Participation / Selection Questionnaire (PQQ) Interested suppliers will complete a Selection Questionnaire demonstrating their financial standing, relevant experience in cleaning services, technical capability, and compliance with mandatory requirements. References will be requested Responses will be evaluated and a shortlist of suppliers will be invited to the next stage.
Stage 2 - Invitation to Tender (ITT) Shortlisted suppliers will be invited to submit a tender outlining their proposed methodology for delivering the cleaning services, staffing arrangements, quality assurance processes, social value commitments, and pricing.
Stage 3 - Clarification and/or Negotiation (if required) The contracting authority may conduct clarification questions, presentations, or negotiations with shortlisted suppliers to refine proposals and ensure value for money. The authority reserves the right to award the contract based on the initial tenders without entering a negotiation stage.
Stage 4 - Final Tender / Best and Final Offer (BAFO) (if applicable) Where negotiations take place, suppliers may be invited to submit a Best and Final Offer which will be evaluated in accordance with the published award criteria.
Contract Award The contract will be awarded to the supplier submitting the Most Advantageous Tender based on the evaluation criteria set out in the procurement documents.
How it was run
Official notice- Requests to participate (first stage)
- 27 Apr 2026, 23:59 BST
- Submission deadline
- 27 Apr 2026, 23:59 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
WREN ACADEMY Finchley PQQ Enclosed
EFM
Suit 2
Unit 10
Bradburys Court
Lyon Road
Harrow
Middx
HA1 2BY
Or a digital copy to: Colin@efm-ltd.co.uk
Timeline
18 Mar 2026 → 1 Sept 2026 · 4 dates- Tender notice published224 days ago18 Mar 2026, 11:46 GMT
- Submission deadline184 days ago27 Apr 2026, 23:59 BST
- Award decision expected by117 days ago3 Jul 2026, 23:59 BST
- Contract starts58 days ago1 Sept 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published18 Mar 2026, 11:46 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Any problems accessing the PQQ, please contact Colin Wood colin@efm-ltd.co.uk Alternate download of PQQ at: https://www.dropbox.com/scl/fi/o3yd6hu6vzz7tir4xbh58/3.-WAF-PQQ-for-Cleaning-2026.docx?rlkey=qdsb6k6faic35rl81bl615ocs&st=wysdpw6p&dl=0
Notices published for this procedure
- Tender notice Tender notice on Find a Tender